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HomeMy WebLinkAbout1993/10/19-Agenda-Pre-Council fv9YFihi .4 `: r! Fe LJN C11-4 BU EY R " } PRE-COUNCIL MEETING TUESDAY, OCTOBER 19, 1993 8:30 A.M. PRE-COUNCIL CHAMBER 1) Responses to M&C's Continued from a Previous Week a) M&C P-6673 - Purchase Agreement with Fort Worth Commercial Recorder for the Publication of City Notices and Display Advertisements for the City of Fort Worth(Cont'd from 10-5- 93 by Woods - Boswell responding) b) M&C C-13986 - Purchase of a Customer Information and Billing System and Acquisition of Consultant Services (Cont'd from 10-5-93 by Staff- Groomer responding) 2) Questions Concerning Current Agenda Items - Bob Terrell, City Manager 3) Discussion of Date to Hold Election Canvass Alice Church, City Secretary 4) Discussion of Environmental and Geological Impact Studies-Mike Groomer and Ramon Guajardo, Assistant City Managers 5) Park Security Lighting (I.R. #7763) - Libby Watson, Assistant City Manager 6) City Council Requests for Future Agenda Items The Pre-Council Meeting is scheduled to end at 9:45 a.m. THE PURPOSE OFA PRE-COUNCIL MEETING"HELD PRIOR TOA REGULAR CITY COUNCIL MEETING IS TO ALLOW THE MAYOR AND COUNCIL MEMBERS TO INFORMALLY DISCUSS ITEMS ON THE AGENDA AND TO SECURE INFORMATION FROM THE CITY MANAGER AND THE STAFF.ALTHOUGH THE MEETING IS OPEN TO THE PUBLIC, CITIZENS ARE REQUESTED TO RESERVE COMMENTS AND QUESTIONS FOR THE SUBSEQUENT COUNCIL MEETING SO THEY WILL BE A PART OF THE PUBLIC RECORD. "This facility is wheelchair accessible. For accommodations or sign interpretive services,please call the City Manager's Office at 871-6140,48 hours in adi a ILIAL RECORD CITY SECRETARY FT. WORTH, Im ,n► - a NOTES FROM OCTOBER 19, 1993 PRE-COUNCIL AND COUNCIL MEETINGS FOR OCTOBER 20, 1993 CITY MANAGER'S STAFF MEETING PRE-COUNCIL 1. Responses to M&C's Continued from a Previous Week a) M&C P-6673 - Purchase Agreement with Fort Worth Commercial Recorder for the Publication of City Notices and Display Advertisements for the City of Fort Worth. SUMMARY: ACM Boswell stated that Council can either approve this M&C as is, or Council can direct that we go totally with the Fort Worth Star-Telegram. He stated that we would want to go with the full circulation costs from the Star-Telegram, as opposed to the local edition. He stressed that the examples provided to Council earlier are based on estimates of usage. COUNCIL: Mayor Granger stated that if Council bases the decision on cost, the Commercial Recorder is the way to go; but if Council bases it on readership, the Star-Telegram is the way to go. She stated that we have advertisement requirements in order to reach more people. Ms. Woods stated that the Commercial Recorder still provides savings, even supplementing with the Star-Telegram as we have been doing. Mr. Silcox stated that delivery to citizenry is the most important issue. Ms. Woods asked if staff would have to rewrite the M&C if Council chooses to go with the Star-Telegram. STAFF: Marcia Wise stated that the specs said "lowest and best responsible bidder", which allows Council the opportunity to approve a bidder other than the lowest bidder. ACTION: None. b) M&C C-13986 - Purchase of a Customer Information and Billing System and Acquisition of Consultant Services. SUMMARY: ACM Groomer stated that staff's recommendation has not changed. Richard Sawey again presented the background and limitations of our current billing system, and stated that the privatization issue has been addressed with TU Electric. He recommended against privatizing with TU. ACM Groomer stated that in choosing a consultant, staff was careful to select one with no ties to any vendors. He stated that they are included in this purchase at staff's request, in order to assist with a smooth transition to the new system. LOFFICIALRDt,R�TEX. _ s► COUNCIL: Mr. Meadows expressed his concerns about the independence of a consultant that writes himself into a bid. He asked how much the consultant has been paid, and if the $316, 000 is in addition to what he has already been paid. Mayor Granger asked on what the $316,000 is based. STAFF: ACM Groomer stated that the consultant has been paid app. $200,000 to-date, and that the $316,000 is in addition to this amount. The consultant stated that the $316,000 is based on an hourly rate, but that it is a fixed price contract. COUNCIL: Mr. Meadows asked Mr. Barr's opinion of the TU privatization effort. Mr. Barr stated that the scale difference between the number of billings done by TU and the number that would be required for the City that we would be relatively unimportant in their operations, and they would not support us in the way that we would require. Ms. Woods asked how many years the new billing system would last, and if it could be used for other activities in addition to water billing. STAFF: ACM Groomer stated that it should last at least ten years, And that the new system will be able to provide statistical information and be used to prepare work orders, among other activities. ACTION: None. 2. Questions Concerning Current Agenda Items a) M&C P-6690 - Purchase of Typewriter from Southwest Office Systems, Third Low Bidder for Fire Department. COUNCIL: Mr. Silcox asked what type of typewriter staff is requesting, and asked if staff is writing specs to fit what we want to purchase. He asked what the recommended typewriter can do that the two lower-bid typewriters cannot do. STAFF: ACM Guajardo responded that all specs are written so that vendors know exactly what we want to buy, but that he did not know the specifics of this typewriter and would find out before Council meeting. ACTION: Respond to Mr. Silcox's questions about the typewriter. b) M&C C-14053 - Classroom Training Agreements for II-A, II-C, and III of the Job Training Partnership Act for PY1993 . COUNCIL: Mr. Meadows stated that this M&C is asking Council to reconfirm a commitment to spend $10,000 with Pegasus, and OFFICIAL RECORD 2 CITY SECRETARY FT. WORTH, TEX. t AMW suggested that Pegasus should be deleted from the M&C. ACTION: None. c) M&C G-10386 - Consider Approval of Construction Permit - Burlington Northern, 2800 Lou Mink Dr. SUMMARY: ACM Groomer explained this M&C to Council and stated that Council can issue a special permit to allow the construction of the Burlington Northern facility to continue into the evening hours. COUNCIL: Mr. Silcox asked how long the rock-busting will continue. Mr. Lane suggested visiting with the residents in the area to let them know what they can expect. STAFF: ACM Groomer stated that they need the permit through 12/31/94. A representative of Burlington Northern stated that they will be finished with the dirt work by the end of October, but that they will be working away from the residential areas. She stated that they would be happy to meet with the area residents. ACTION: None. 3. Discussion of Date to Hold Election Canvass SUMMARY: Alice Church stated that the canvass needs to be held from two to six days after the election, and that we need an item on the agenda next week setting the date/time of the meeting. COUNCIL: Council agreed to hold the meeting on Monday, November 8, 8:30 a.m. ACTION: Prepare item for next week's agenda setting canvass meeting for Monday, November 8, 8:30 a.m. 4. Discussion of Environmental and Geological Impact Studies SUMMARY: ACM Guajardo presented the information found in I.R. 7767 to Council, spelling out the process to be followed with the Laidlaw application. He stated that the City can hire a consultant to review the application and prepare comments to be forwarded to the State for app. $25,000. ACM Guajardo's recommendation is that we monitor the application with existing staff, and bring on a consultant only if big issues come up that staff cannot manage. OFFICIAL RECORD 3 CITY SECRETARY FT. WORTH, TfX. COUNCIL: Ms. Haskin stated that she called the TNRCC to see if Laidlaw performed an EIS, and the TNRCC informed her that Laidlaw only evaluates the impact on a 1/2 mile radius. She stated that Laidlaw's application is 1500 pages, and we should hire the consultant now to begin monitoring. STAFF: ACM Guajardo agreed that the application does not include a full EIS, but that the application addresses all of the issues that would be included in an EIS up to a 1/2 mile radius. He stated that if we want an EIS for an area greater than the 1/2 mile, it would cost us $50,000 - $70, 000. The $25,000 is to hire a consultant to monitor and prepare comments only. He further questioned if it is the City's role to find the answers. He stated that it is Laidlaw's and the State's responsibility to assure us that all of the environmental issues have been addressed. He stated that we could go to the State and ask that they require Laidlaw to perform a broader-area EIS, and have Laidlaw bear the expense. COUNCIL: Mr. Barr suggested having staff outline Council's areas of concern and the issues that we want addressed by Laidlaw, and submit them to the State to see -how the TNRCC will handle them. STAFF: ACM Guajardo stated that he will work closely with Ms. Haskin in compiling a list of issues that Council would like to be addressed, and bring it forward to Council for review before submitting it to the State. ACTION: Compile a list of issues to be addressed for Council review within next 2-3 weeks and submit it to the TNRCC. 5. Park Security Lighting SUMMARY: ACM Watson stated that the areas that Council asked to be moved up in priority have been moved up, and that staff is asking for Council's endorsement of the guidelines. COUNCIL: Mr. Meadows expressed concern that the guidelines should not be inflexible. He stated that each park is unique, and that the guidelines should be flexible. Mr. Silcox stated that if a specific area is having crime problems, it should be moved up in priority. Mr. Barr asked if we would allow groups to donate lights in their areas. STAFF: ACM Watson stated that staff will be flexible in that we will look at requests on a case-by-case basis. She stated that these are guidelines, and that if we make exceptions, we may bring them forward to Council. She stated that staff will budget funds ' for the operation of, the individual lights OFFICIAL RECORD 4 CITY SECRETARY FT. WORTH, TEX. Ask, installed on an annual basis, and staff will identify that amount in the budget. To Mr. Barr, ACM Watson responded that we will allow groups to donate lights if they fund both the installation and the operation/maintenance of the lights. COUNCIL: Council endorsed the policy. ACTION: None. 6. City Council Requests for Future Agenda Items a) Ms. Haskin asked ACM Groomer if Council will receive the zoning information earlier this time, well ahead of the November 9th zoning hearings. ACM Groomer responded that staff is working on getting the information to Councilmembers earlier in the month. ACTION: Provide zoning information to Councilmembers earlier in the month. b) Ms. Haskin asked if the City has some kind of victim's assistance program in effect at the Auto Pound. She stated that we charge crime victims to retrieve their cars from the pound, and it seems unfair to them. She asked if we adjust the fees for crime victims. STAFF: ACM Watson stated that Council can waive the fees on a case-by-case basis. She requested that Ms. Haskin forward requests to her, she will review them with the Police Department and bring them forward to Council for waiver, as needed. COUNCIL: Ms. Haskin requested information as to what we charge, and to whom. ACTION: Staff to bring the fee schedule for the Auto Pound to Council at the November worksession. COUNCIL MEETING VI. Items to be Withdrawn from the Consent Agenda a) M&C C-14052 - Consent to Assignment of Leasehold Interest in City Secretary Contract No. 19165 from Monroe Street Venture to Central Bank and Trust. This item was withdrawn from the consent agenda by Mr. Lane because, he has more than one 5 OFFICIAL RECORD CITY SECRETARY i FT. WORTH, TEX. installment note with Central Bank and Trust. This item was later approved, with Ms. Webber abstaining. ACTION: None. b) M&C G-10381 - Adoption of Ordinance Correcting Clerical Errors in Ordinance No. 11163 which Concerns the Operation of Southwestern Bell Telephone Company's Telecommunications System on City Streets and Rights-of-Way. Mr. Meadows withdrew this item from the consent agenda. This item was later approved with Mr. Meadows and Ms. Woods abstaining. ACTION: None. c) M&C C-14050 - Contract with Tarrant Council on Alcoholism and Drug Abuse. Ms. Woods withdrew this item from the consent agenda because her husband serves on the board of this organization. This item was later approved with Ms. Woods abstaining. ACTION: None. d) M&C P-6690 - Purchase of Typewriter from Southwest Office Systems, Third Low Bidder for Fire Department. Mr. Silcox withdrew this item from the consent agenda due to unanswered questions. This item was later delayed one week. ACTION: Delay M&C P-6690 for one week (until 10/26) , and answer Mr. Silcox's questions regarding this item. VII. Staff Items to be Continued or Withdrawn - None. XIII. Report of the City Manager a) M&C G-10384 - Grant Request from Tarrant County Youth Collaboration. This item was approved with Mr. Silcox opposed. ACTION: None. b) M&C G-10386 - Consider Approval of Construction Permit - Burlington Northern, 2800 Lou Mink Dr. Mr. Lane stated that Burlington Northern needs to be sure that personal contact is made with the area residents. This item was approved. OFFICIAL RECORD 6 CITY SECRETARY FT. WORTH, TEX. ACTION: None. C) M&C P-6673 - Purchase Agreement with Fort Worth Commercial Recorder for the Publication of City Notices and Display Advertisements for the City of Fort Worth. SUMMARY: Following a presentation by Arthur Peterson (attorney for Commercial Recorder) , Ms. Woods stated that the information from Marcia Wise clearly shows savings by going with the Commercial Recorder. Mr. Silcox moved to deny this M&C. The motion to deny passed 5-4 (Granger, Lane, Silcox, Meadows, and Barr for the denial; Woods, Haskin, Jackson, and Webber against the denial) . STAFF: Wade Adkins asked for Council direction regarding selection of the official newspaper. COUNCIL: Mayor Granger and several Councilmembers expressed their desire to go with the Star-Telegram for all advertising. ACTION: Prepare M&C for Council consideration (next week?) providing for all advertising in the Star-Telegram. d) M&C C-13986 - Purchase of a Customer Information and Billing System and Acquisition of Consultant Services. This item was approved unanimously. ACTION: None. e) M&C C-14059 - Engineering Agreement with Carter & Burgess, Inc. to Update Water and Wastewater Impact Fee Report. This item was approved with Mr. Meadows abstaining due to a business relationship with Carter & Burgess. ACTION: None. XV. Citizen Presentations 1) Ms. Debra Hernandez spoke in opposition to . the perceived threats of the past two weeks, and in support of the Police. She expressed the need for Police to speak with the law-abiding citizens of the area as part of their investigation. 2) Senator Mike Moncrief spoke in support of Weed and Seed and Code:Blue, and stated that the State should begin supporting these types of activities as well. LTT.yWaRTH, RECORD 7 RETARY JU. A, 3) Ten other citizens spoke in support of Weed and Seed activities, and the positive results achieved by the Weed and Seed officers, and Police Officers in general. 4) David Manning spoke on behalf of the Police Officers, and stated that if allegations that are made are found to be false, those making the allegations should be prosecuted; and that those making threats to Council should be charged with criminal wrongdoing. 5) Sabe Braheem, Will Ingram, Austin McKee, and Donnell Ballard stated that they spoke last week and did nothing wrong in doing so. 6) Pedro Herrera spoke in support of equality under the system. OFFICIAL RECORD 8 CITY SECRETARY FT. WORTH, TEX.