HomeMy WebLinkAboutOrdinance 21922-09-2015 ORDINANCE NO. 21922-09-2015
AN ORDINANCE INCREASING ESTIMA'T'ED RECEIPTS AND APPROPRIATIONS IN THE
CONTRACT STREET MAINTENANCE FUND IN THE AMOUNT OF $3,045,808.09, FROM
AVAILABLE FUNDS, TO RESTORE FUNDING FOR STREET REPAIRS, PROVIDING FOR
A SEVERABILITY CLAUSE, MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH, AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2014-2015 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Contract
Street Maintenance Fund in the amount of $3,045,808.09, from available funds, for the purpose of restoring
funding for street repairs.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for
any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the
remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and
remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 21457-09-2014 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in direct
conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
LAPP OVER AS TO FORM AND LEGALITY:
r ,
.LL
Denis C. Mcl?,lr y Sr. Assistant City Attorney ary.I. � r, C a y Secretary
ADOPTED AND EFFECTIVE: September 29, 2015
Ordinance No.21922-09-2015
Page I of 1
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/29/2015 - Ordinance No. 21921-09-2015, 21922-09-2015
& 21923-09-2015
DATE: Tuesday, September 29, 2015 REFERENCE NO.: G-18574
LOG NAME: 13GAS WELL TRANSFER
SUBJECT:
Ratify Amount of$3,045,808.09 in Past Transfers and Expenditures to Correct Project and Fund
Imbalances to Allow Closure of Completed Projects and Funds, Restore Street Maintenance Funding in the
Same Amount from Available Revenues, and Adopt Appropriation Ordinances (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Ratify a past transfer in the amount of$3,045,808.09 from the Contract Street Maintenance Fund
(C293) to the Transportation and Public Works Community Facility Agreement Fund (C205) to correct
project and fund imbalances related to past expenditures;
2. Adopt the attached ordinance increasing receipts and appropriations in the Transportation and Public
Works Community Facility Agreement Fund in the amount of$3,045,808.09 for purposes of correcting
project and fund imbalances related to past expenditures;
3. Ratify the amount of$3,045,808.09 in past expenditures from the Transportation and Public Works
Community Facility Agreement Fund;
4. Adopt the attached appropriation ordinance increasing receipts and appropriations in the Capital
Projects Reserve Fund (Gas Well Revenue) (GC10) in the amount of$3,045,808.09 from available funds
for purposes of making a transfer to the Contract Street Maintenance Fund;
5. Authorize a transfer in the amount of$3,045,808.09 from the Capital Projects Reserve Fund to the
Contract Street Maintenance Fund; and
6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Contract Street Maintenance Fund in the amount of$3,045,808.09 to restore funding to perform street
maintenance.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to correct project and fund imbalances to
facilitate project close-out and the upcoming transition from the mainframe accounting system to
Enterprise Resource Planning (ERP) Financial Management System.
In connection with the transition, the Financial Management Services Department has been working with
all City departments to conduct a comprehensive review of open capital funds, accounts, and projects.
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The goal has been to verify and "clean up" data in all of the capital funds and close projects and capital
funds that are no longer needed so that the City's financial records are in the best possible condition when
ERP Phase II goes live. During the review process, it was discovered that some projects and funds are
out of balance.
A number of the imbalanced projects relate to the Transportation and Public Works (TPW) Community
Facility Agreement Fund (CFA Fund), which is used to manage funds for developer initiated projects, and
the Contract Street Maintenance Fund, which is used to pay for street maintenance and repairs performed
by third-party contractors.
Approval of this M&C would bring the two affected funds back into balance and appropriate other available
dollars to replace the street maintenance funding that was previously spent elsewhere. Staff has identified
the amount of$3,045,808.09 in unallocated Gas Well Revenue in the Capital Reserves Fund (GC10) and
is recommending that money be appropriated and transferred to the Contract Street Maintenance Fund so
it can be used to perform street maintenance. These actions are necessary to complete project and fund
close-out in advance of go-live.
Enhanced budgetary and expenditure controls built into the ERP software are designed to prohibit
expenditures that exceed appropriations and are expected to prevent this type of situation from occurring
in the future.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinances, funds will be available in the current capital
budget, as appropriated in the Contract Street Maintenance Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
2) GC10 446200 060600010000 $3,045,808.09 3) GC10 538070 060600010000 $3,045,808.09
2) GC10 538070 060600010000 $3,045,808.09
3-4) C293 476010 201629990100 $3,045,808.09
4) C293 541200 201629990100 $3,045,808.09
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Kristin Navarro (8510)
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