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HomeMy WebLinkAboutOrdinance 21923-09-2015 ORDINANCE NO. 21923-09-2015 AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN ]'HE CAPITAL PROJECTS RESERVE FUND IN THE AMOUNT OF $3,045,808.09, FROM AVAILABLE GAS RELATED REVENUES, FOR THE PURPOSE OF MAKING A TRANSFER TO RESTORE STREET MAINTENANCE FUNDING, PROVIDING FOR A SEVERABILITY CLAUSE, MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES, REPEALING ALL ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2014-2015 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Capital Projects Reserve Fund in the amount of $3,045,808.09, from available gas related revenues, for the purpose of making a transfer to restore street maintenance funding. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 21457-09-2014 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: 4 Danis C.. cEl o , Sr. Assistant City Attorney Mary J,�a e., ( ty Secretary ADOPTED AND EFFECTIVE: September 29, 2015 Ordinance No.21923-09-2015 Page 1 of 1 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 9/29/2015 - Ordinance No. 21921-09-2015, 21922-09-2015 & 21923-09-2015 DATE: Tuesday, September 29, 2015 REFERENCE NO.: G-18574 LOG NAME: 13GAS WELL TRANSFER SUBJECT: Ratify Amount of$3,045,808.09 in Past Transfers and Expenditures to Correct Project and Fund Imbalances to Allow Closure of Completed Projects and Funds, Restore Street Maintenance Funding in the Same Amount from Available Revenues, and Adopt Appropriation Ordinances (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Ratify a past transfer in the amount of$3,045,808.09 from the Contract Street Maintenance Fund (C293) to the Transportation and Public Works Community Facility Agreement Fund (C205) to correct project and fund imbalances related to past expenditures; 2. Adopt the attached ordinance increasing receipts and appropriations in the Transportation and Public Works Community Facility Agreement Fund in the amount of$3,045,808.09 for purposes of correcting project and fund imbalances related to past expenditures; 3. Ratify the amount of$3,045,808.09 in past expenditures from the Transportation and Public Works Community Facility Agreement Fund; 4. Adopt the attached appropriation ordinance increasing receipts and appropriations in the Capital Projects Reserve Fund (Gas Well Revenue) (GC10) in the amount of$3,045,808.09 from available funds for purposes of making a transfer to the Contract Street Maintenance Fund; 5. Authorize a transfer in the amount of$3,045,808.09 from the Capital Projects Reserve Fund to the Contract Street Maintenance Fund; and 6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Contract Street Maintenance Fund in the amount of$3,045,808.09 to restore funding to perform street maintenance. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to correct project and fund imbalances to facilitate project close-out and the upcoming transition from the mainframe accounting system to Enterprise Resource Planning (ERP) Financial Management System. In connection with the transition, the Financial Management Services Department has been working with all City departments to conduct a comprehensive review of open capital funds, accounts, and projects. Logname: 13GAS WELL TRANSFER Page 1 of 2 The goal has been to verify and "clean up" data in all of the capital funds and close projects and capital funds that are no longer needed so that the City's financial records are in the best possible condition when ERP Phase II goes live. During the review process, it was discovered that some projects and funds are out of balance. A number of the imbalanced projects relate to the Transportation and Public Works (TPW) Community Facility Agreement Fund (CFA Fund), which is used to manage funds for developer initiated projects, and the Contract Street Maintenance Fund, which is used to pay for street maintenance and repairs performed by third-party contractors. Approval of this M&C would bring the two affected funds back into balance and appropriate other available dollars to replace the street maintenance funding that was previously spent elsewhere. Staff has identified the amount of$3,045,808.09 in unallocated Gas Well Revenue in the Capital Reserves Fund (GC10) and is recommending that money be appropriated and transferred to the Contract Street Maintenance Fund so it can be used to perform street maintenance. These actions are necessary to complete project and fund close-out in advance of go-live. Enhanced budgetary and expenditure controls built into the ERP software are designed to prohibit expenditures that exceed appropriations and are expected to prevent this type of situation from occurring in the future. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated in the Contract Street Maintenance Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers 2) GC10 446200 060600010000 $3,045,808.09 3) GC10 538070 060600010000 $3,045,808.09 2) GC10 538070 060600010000 $3,045,808.09 3-4) C293 476010 201629990100 $3,045,808.09 4) C293 541200 201629990100 $3,045,808.09 CERTIFICATIONS: Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Kristin Navarro (8510) Logname: 13GAS WELL TRANSFER Page 2 of 2