HomeMy WebLinkAboutOrdinance 21926-09-2015 ORDINANCE NO. 21926-09-2015
AN ORDINANCE ADJUSTING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE
FOLLOWING FUNDS AND AMOUNTS FOR THE PURPOSE OF ALIGNING APPROPRIATIONS
WITH THE FUNDS FROM WHICH PRIOR YEARS' EXPENDITURES WERE MADE: INCREASING
RECEIPTS AND APPROPRIATIONS FROM AVAILABLE FUNDS IN THE AIRPORTS GAS LEASE
PROJECTS FUND BY $212.68; IN THE GENERAL FUND BY $2,613.00; IN THE 2007 CRITICAL
CAPITAL PROJECTS FUND BY $314.50; IN THE PARK GAS WELL LEASES FUND BY $12,000.00;
IN THE SEWER CAPITAL PROJECTS FUND BY $4,680.00; IN THE NEW DEVELOPMENT FUND
BY $0.60; AND IN THE TPW COMMUNITY FACILITIES AGREEMENT FUND BY $897.30; AND
DECREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE SPECIALLY FUNDED
CAPITAL PROJECTS FUND BY $11,849.19; PROVIDING FOR A SEVERABILITY CLAUSE;
MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2014-2015 in the Budget of the
City Manager, there shall also be the following adjustments to the estimated receipts and appropriations in the following
Funds and amounts for the purpose of aligning appropriations with the Funds from which expenditures were made:
increasing receipts and appropriations from available funds in the Airports Gas Lease Projects Fund by $212.68; in the
General Fund by $2,613.00; in the 2007 Critical Capital Projects Fund by $314.50; in the Park Gas Well Leases Fund by
$12,000.00; in the Sewer Capital Projects Fund by $4,680.00; in the New Development Fund by $0.60; in the TPW
Community Facilities Agreement Fund by $897.30; and decreasing estimated receipts and appropriations in the Specially
Funded Capital Projects Fund by$11,849.19.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason
by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions,
sections, or parts of sections of this ordinance,which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 21457-09-2014 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other
ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are
hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: ATTES - „
Denis C. cElr y Sr. Assistant City Attorney Mary J. K#s C' rotary
ADOPTED AND EFFECTIVE: September 29,2015
Ordinance No.21926-09-2015
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City of a , Texas
Mayor and Council Communication
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COUNCIL ACTION Approved on 9129/2015 - Ordinance No. 21924-09-2015, 21925-09-2015
& 21925-09-2015
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DATE: Tuesday, September 29, 2015 REFERENCE NO.: -1
LOG NAME: 13LEGACYFUND CLOSEOUT
SUBJECT:
Ratify Multiple Transfers Among Identified Funds to Allow Close-out of Legacy Capital Improvement Funds
and to Align Appropriations with Prior Years' Expenditures and Adopt Appropriation Ordinances (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council take the following actions to facilitate the close-out oft the City's
Legacy Capital Funds:
1n Ratify the following 'transfers to new capital funds: $50,242.92 from the Fire Services Fund (C132)to
e General Capital Projects and (C301)m $32,0013.19 from the Park Improvements Fun (0133) to the
Special Donations Capital Projects Fund (C212)y $43&322.00 from the r Improvements Fund (C188) to
the Contributions Fund ( 211), $543,396.39 from the Public Events Fund (C12) to the Culture and
Tourism Capital Projects Fund (C302)i $9,277.26 from Information Systems Capital Projects Fund
(Cl ) to the ITS Capital Projects Fund (C312)o $115,606.79 from the 1963 Street Improvements Fun
( C13) to the 1998 Street Improvements Fund (C115); $145,113.78 from the Golf Capital Projects Fund
(GC16) tot the General Capital Projects Fund (C301)i $65.44 from the Street Light and Signal
Improvement Fund (GS69) to the Development Fund (GS90)i $3,751,397.85 from Commercial)
Paper Sewer Fund (PS46) to the Sewer Capital Projects Fund (P256)r $4,554,366.51 from h Sewer
Capital Project Fun (PS56) to the Water Capital Projects Fun (P253), $2,686,911.62 from the Water
Capital Project Fun (PW53) tot the Water Capital Projects Fu (P253); $4,203,065.66 from the
Commercial Paper-Water Fund (PW77) to the Water Capital Projects Fund (P265); $6,132.48 from Public
Safety Improvements Fund (GC07) to the"Vehicle and Equipment Replacement Fund (0300); and
$773,391 w 14 from Contract Street Maintenance Fund (GS93) to Street Improvements Fun (GS29)„
. Adopt the attached ordinance increasing estimated receipts and appropriations from mailable funds in
the following Funds and amounts, $195,356.70 in the General) Capital Projects Fu (C301)i $32,003.19
in the Special Donations Capital Projects Fund (C212); $48,822.00 in the Contributions Fu (C21 1);
$543„39639 in the Culture and Tourism Capital Projects Fund (C302)d $9,277.26 in the ITS Capital
Projects Fund (C312); $115,206.79 in the 1998 Street Improvements Fund (C115); $65.44 in the New
Development Fun (GS90)o $3,751,397.85 in the Sewer Capital Projects Fund (P256); $7,241,278.13 in
the Water Capital Projects Fund (P253)°u $4,203„065.66 In the Water Capital Projects Fun (P265)a
$6,132.48 in the 'Vehicle and Equipment Replacement Fund (C300)i and $773,391.14 Street
Improvements Fund (GS29);
3. Ratify the following transfers to the General Debt Service Fund: $354,76$.55 from Street
Improvements Fund (C111)„ $70,538.95 from the 1993 New Development Fund (Cl 1 )9 $82,147.40 from
1T Southwest Parkway Fund (C121)m $0.01 from Fire Services Fu (0132); $6,279.04 from r
and Community Services Fund (C181); $3,033.,00 from New Equipment Purchases Fund (G193);
$3,521.22 from 1986 Parks Recreation Improvements Fund (GC05)a $267.07 from the Parks
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Recreation Improvements Capital and (GC23); $5,297.37 from 1982 Parks & Recreation Improvements
Fund (GC36)-', $202,258,63 from Transportation Improvements Capital Fund (GC22)- $24,627..72 from
1986 Street Improvement Fund (GS67), $1,664,.44 from Street Light & Signal Improvement Fund (GS89)"
$391,521.32 from the Contract Street Maintenance Fund (GS93),,,
4. Adopt the attached ordinance increasing estimated receipts and appropriations in the General Debt
Service Fund in the amount of$1,145,944.72 from available funds;
5. Ratify the following transfers of appropriations to align appropriations with the Funds from which
expenditures were made: $212.68 from the GeinerM Fund (GG01) to the Airports Gas Lease Projects
Fund (P240),, $2,613.00 from the Street Improvements Fund (C200) to the General Fund (0001); $314.50
from the Street Improvements 2008 Fund (0204) tot 2007 Critical Capital Projects Fund (C295);
$5,000.00 from the Park Improvements Fund (0280) to the Park Gas Well Leases Fund (C282); and
$7,000.00 from the Park Dedication Fees Fund (0281) to the Park Gas Well Leases Fund (C282); and
6. Adopt the attached ordinance, adjUsting estimated re,ce'ipts and appropriations in the following Funds
and amounts to align appropriations with the Funds from which expenditures were made" Increasing
appropriations from available funds by $212.68 in the Airports Gas Lease Projects Fund (P2 0);
$2,613.00 in the General Fund (0001)-, $314.50 in the 2007 Critical Capital Projects Fund (C295);
$12,000.00 in the Park Gas Well Leases Fund (C282),, $4,680.00 in the Sewer Capital Projects Fund
(P258); $0.60 in the New Development Fund (C202),, $897.30 in the Transportation and Public Works
Community Facilities Agreement Fund (0205)", and decreasing estimated appropriations in the Specially
Funded Capital Projects Fund (0291) by $11,849.19.
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DISCUSSION:
The purpose of this Mayor and Council Communication (MC) is t o t ake a number of actions in order to
zero-out Legacy Capital Funds so that they can be closed. The actions include transferring some receipts
and appropriations into the new capital project funds, moving some residual dollars to debt service, and
transferring some appropriations among funds so that appropriations are aligned with past-years"
expenditures.
The Financial Management Services Department has been working with the Enterprise Resource
Manning (ERP) team to conduct a comprehensive review of Legacy Capital Funds and provide
recommendations for Closure. The goal has been to verify and "clean up" data in all of the old funds in
order to close funds that are no longer needed sot the City's financial records are in the best possible
condition when ERP 11 goes live,
Those funds that have active projects or that were earmarked for projects, but were unspent are
recommended for transfer to new capital funds for use. For funds that contain residual balances following
completion of all projects, Staff recommends the residual amounts be transferred to debt service.
There was also a collaborative effort with the Budget Office and the Accounting team to Identify and
correctly align prior year appropriations t o t he funds from which expenditures were made. Attached to this
M&C is an all-inclusive list showing all transfers of appropriations made in order to align with past years"
expenditures.
Enhanced budgetary, and expenditure controls built into the ERP software are designed to proHbit
expenditures that exceed appropriations and are expected to prevent this type of situation from occurring
again in the future,
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FISCAL INFORMATION I CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
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and adoption of the attached appropriation ordinances, funds will be available in the current capital
budgets, as appropriated, of the General Capital Projects Fund, Special Donations Capital, Projects Fund,
Contributions Fund, Culture and Tourism Capital Projects Fund, ITS Capital Projects Fund, 1998 Street
Improvements Fund, New Development Fund, Water Capital Projects Fund, Airports Gas Lease Projects
Fund, General Fund, 2007 Critical Capital Projects Ft.md, Park as Well Leases, Sewer Capital Projects
Fund, New Development Fund, Transportation and Public ' orks Community Facilities Agreement Fund,
Grants Fund, CD Revolving Loan Fund, Rental Rehabilitation Program Fund, and Special Trust Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
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CERTIFICATIONS:
Submitted for City Manager's Office-by: Susan Alanis (818 0)
Oriainatina Department Head: Aaron Bovos (8517)
Additional Information Contact: Judy Walton (8334)
L,ognanie: 1'3LE,GA.CYFUNI CLOSEOUT Page 3 of'3