HomeMy WebLinkAboutContract 47082 Ir7
CONTRACT M
AGREEMENT FOR COMMUNITY BASED PROGRAM
SAFEHAVEN OF TARRANT COUNTY
FISCAL YEAR 2016
In consideration of the mutual covenants, promises and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas, ("City") acting by and through Valerie R.
Washington, its duly authorized Assistant City Manager, and SAFEHAVEN OF TARRANT
COUNTY, a Texas private non-profit corporation ("Contractor") acting by and through Kathryn
Jacob, President and Chief Executive Officer, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary to
support crime prevention in City during Fiscal Year 2016 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community Based Program called
SafeChoices Program, which will support the police department's crime prevention efforts
throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
SafeChoices Program; and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget as reimbursed by the CCPD in the amount of$17,045.00 ("Program
Funds")to provide to the Contractor for the operation of the SafeChoices Program;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement E ' �
R �
2. Exhibit A—Proposal Abstract and Narrative ik„ 1 y �rtf+ f„
3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement "OR F,"ran q G
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
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7. Exhibit F—Request for Budget Modification
Exhibits A through F, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
AGREEMENT
1. Responsibilities of Contractor.
Contractor covenants and agrees to fully perform, or cause to be performed, with good
faith and due diligence, all work and services described in Exhibit "A" — Proposal Narrative .
Contractor shall be responsible for day-to-day administration of the SafeChoices Program.
Contractor agrees to expend the Program Funds in accordance with the Budget as described in
Exhibit `B". Program activities shall be reported in accordance with Exhibit "D" and
effectiveness measures shall be reported in accordance with Exhibit"E".
2. Program Funds.
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed $17,045.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with supporting documentation.
Contractor shall deliver to City a written detailed Program Activities Report and Program
Effectiveness Measures Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and monthly Program Activities Report shall be submitted to
City no later than the 15th day following the end of the month. Submittal of a monthly RFR and
Program Activities Report is required even if services are not provided.
The monthly RFR, with an original signature by an authorized representative, must be submitted
to the Research and Planning Section of the Fort Worth Police Department, ATTENTION:
Grants Management Unit, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth,
Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and a monthly Program Activities Report from the Contractor. Reimbursements
shall be made within 30 days receipt of said documents.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor
must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly
RFR, during the month the modification took place. The new modified budget cannot exceed the
total amount of Program Funds.
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2.4 Any modifications of more than five (5)percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are
made. The Budget Modification Form (Exhibit "F") must be submitted, and request must be
approved by City, before any money is moved to the line-item. Once the Budget Modification is
approved, the modified budget will take effect on the first day of the following month. The new
modified budget shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved,the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not
be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of
Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and
2.5.
Budget adjustments shall be submitted to the Grants Management Unit of the Fort Worth
Police Department at Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth,
Texas, 76115.
3. Term. This Agreement shall commence upon October 1, 2015 ("Effective Date"), and
shall end on September 30, 2016 ("Term"). All of Contractor's expenditures under this
Agreement must be completed no later than September 30, 2016.
4. Program Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program
Effectiveness Measurement Report to document the performance of the work described in
Exhibit "D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures
shall document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals. Program
Effectiveness Measures shall be reported on a quarterly basis and included in the January, April,
July, and October RFR and Program Activities Report submittals. Additionally, the Program
Effectiveness Measurement Report must describe include any realized successes. The monthly
Program Activities and quarterly Program Effectiveness Measurement Reports shall be
submitted to City no later than the 15th day after the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities
Report and quarterly Program Effectiveness Measurement Report will be submitted to City no
later than the 15th day after the end of each month. Should Contractor not meet these
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requirements, Contractor will be given an additional 15 days to submit the required reports to
City. If, at the end of this 15-day extension period, Contractor has not submitted the required
reports, City will send a non-compliance letter notifying Contractor's duly authorized
representative of a possible suspension of program funding.
4.4 A representative of the program shall attend quarterly meetings of the Crime Control and
Prevention District Board as requested.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from
monies received from the CCPD, and not from any other monies of City. In the event that funds
from the CCPD are not timely received, in whole or in part, City may, at its sole discretion,
terminate this Agreement and City shall not be liable for payment for any work or services
performed by Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions of
payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the Contractor's sole remedy shall be
reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary
damages, including but not limited to actual, consequential, and punitive damages, court costs
and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
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for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must
meet all eligibility requirements of City. Contractor shall maintain all equipment used in the
administration and execution of the SafeChoices Program. Contractor shall maintain, replace or
repair any item of equipment used in support of the SafeChoices Program and/or for use under
the terms of this Agreement that no longer functions or is lost or stolen. The cost for
maintenance, replacement or repair of any equipment used in support of the SafeChoices
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds or City funds to repair or replace said equipment.
Contractor shall use any and all equipment purchased with Program Funds exclusively in support
of the SafeChoices Program. Within 10 days following the purchase of equipment, Contractor
shall submit to City a detailed inventory of all equipment purchased with Program Funds to the
Grants and Contracts Management Section at the address set forth in paragraph 2.2 above. The
equipment inventory shall include an itemized description of each piece of equipment, the date
each piece of equipment was purchased, the cost of purchase for each piece of equipment, and
the location of each piece of equipment.
7. Administrative Requirements.
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and
federal regulations, along with documentation and records of all receipts and expenditures of Program
Funds. Contractor agrees that the City shall, until the expiration of three (3) years after final payment
under this Agreement, have access to and the right to examine any directly pertinent books, documents,
papers and records of the Contractor involving transactions relating to this Agreement. Contractor agrees
that the City shall have access during normal working hours to all necessary Contractor facilities and
shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the
provisions of this section. The City shall give Contractor reasonable advance notice of intended audits.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a
written explanation and any supporting documentation regarding the practice or expenditure. If
Contractor fails to resolve or cure the questioned practice or expenditure, to the City's
satisfaction, within the fifteen (15) day period, , City reserves the right to withhold further
Program Funds under this and/or future agreement(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
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7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. The closeout requirements shall include, but are not limited to: providing final
Program Activities Report and Program Effectiveness Measurement Reports, making final
payments, and disposing of SafeChoices Program assets as appropriate.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
8. Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants, licensees,
or invitees. The doctrine of respondent superior shall not apply as between City and Contractor,
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and Contractor. It is expressly understood and agreed that no officer,
member, agent, employee, subcontractor, licensee, or invitee of the Contractor, nor any program
participant hereunder is in the paid service of City. City does not have the legal right to control
the details of the tasks performed hereunder by Contractor, its officers, members, agents,
employees, subcontractors,program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees,which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification.
CONTRACTOR SHALL BE LL4BLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY
THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR
INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND,INDEMNIFY,AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST
ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S
BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY(INCLUDING DEATH) THAT MAYRELATE TO,ARISE OUT OF, OR BE
OCCASIONED BY (I) CONSULTANT'S BREACH OF ANY OF THE TERMS OR
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PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR
OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS
OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER
THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE
OF THIS AGREEMENT, EXCEPT THAT THE INDEMNITY PROVIDED FOR IN
THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS,
EMPLOYEES, OR SEPARATE CONTRACTORS,AND IN THE EVENT OF JOINT
AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY,
RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING
HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement by
Contractor shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer or employee of City, or its designees or agents; no member of the
governing body of the locality in which the SafeChoices Program is situated; and no other public
official of such locality or localities who exercises any functions or responsibilities with respect
to the SafeChoices Program during his tenure or for one year thereafter, shall have any interest,
direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be
performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language
prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be
financially interested, directly or indirectly, in the sale to Contractor of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
Contractor, as an officer, employee, member, or program participant. Any willful violation of
this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors,
shall render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
Contractor, for itself, its personal representatives, assigns, subcontractors and successors in
interest, as part of the consideration herein, agrees that in the performance of Contractor's duties
and obligations hereunder, it shall not discriminate in the treatment or employment of any
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individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES
FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS,
SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO
ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND
HOLD THE CITY HARMLESS FROM SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor any such
violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and
correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of Contractor to any
such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and
correct such violation.
14. Governmental Powers. It is understood that by execution of this Agreement,the City does not waive
or surrender any of it governmental powers.
15. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for damages
or injury, including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or common
law.
16. Insurance Requirement.
16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of
insurance documenting policies of the following minimum coverage limits that are to be in
effect prior to commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
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(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per person,
$500,000 Bodily Injury per accident and$100,000 Property Damage.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength and
solvency to the satisfaction of the City's Risk Manager. All insurers must have a minimum
rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Risk Management. If the rating is below
that required, written approval of Risk Management is required. Evidence of self-insurance will
also be accepted.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional
insured. City shall have the right to revise insurance coverage requirements under this
Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from
and against any and all Worker's Compensation claims arising from the work and services
provided under this Agreement.
16.5 The commercial general liability policy shall name the City as an additional insured
thereon, as its interests may appear. The term City shall include its employees, officers, officials,
agents, and volunteers in respect to the contracted services.
16.6 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-
payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102,with copies to the City Attorney at the same address.
16.7 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.8 Certificates of Insurance evidencing that the Consultant has obtained all required insurance
shall be delivered to the City prior to Consultant proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions.
17.1 If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
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17.2 City's failure to insist upon the performance of any term or provision of this Agreement
or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to
any extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action,whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said
action shall lie in state courts located in Tarrant County, Texas or the United States District
Court for the Northern District of Texas, Fort Worth Division..
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits A through F, constitute the entire agreement between
the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall
be void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or
indirectly, any such sectarian or religious facility or activity.
17.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-
exempt status during the term of this Agreement.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
18. Notice.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-delivery or
via U.S. Postal Service certified mail,postage prepaid,to the address of the other party shown below:
CITY: Valerie R. Washington,Assistant City Manager
City Manager's Office
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City of Fort Worth
1000 Throclanorton Street
Fort Worth, TX 76102
Copies To: Tiffany Hayes
Grants Management Unit
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth,TX 76115
CONTRACTOR: Kathryn Jacob, President and Chief Executive Officer
SAFEHAVEN OF TARRANT COUNTY
1100 Hemphill Street
Suite 303
Fort Worth, TX 76104
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this agreement)1n mu tiplps in
FIN ort Tarrant �,,tTexas,�to beeeffective this executed t ��y of
20 4 .
APPROVED AND AGREED FOR APPROVED AND AGREED FOR
CITY OF FORT WORTH SAFEHAVEN OF TARRANT
COUNTY
Valerie R. Washington
�
Assistant City Manager Kathrynd"cob
President and Chief Executive Officer
Dater
Date: a°
APPROVED AS TO FORM AND
APPROVAL RECOMMENDED LEGALITY FOR SAFEHAVEN OF
TARRANT COUNTY
11Q
Rhonda K. Robertson
Chief of Police SafeHaven of Tarrant County Attorney
Date: �.
Date:
QRr
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT
WORTH .a.
�... _.. ATTEST
Victoria D. Honey � d
Assistant City Attorney Mary J. a t ,
Date: ,,. -
City Secretary
Date:
NO XVI&C RJEQUIRED
FY 2016 Community Based Program ([/"ITV,(
SafeHaven of Tarrant County �� W � 1� �,�P Page 12 of 12
Exhibit A
Proposal Abstract and Narrative
SafeHaven of Tarrant County RFP 15-0193
Program Abstract
SafeHaven of Tarrant County respectfully requests$17,045 from the City of Fort Worth CCPD to support the
SafeChoices project. SafeChoices is a dating violence prevention and intervention program designed to reduce
relationship abuse among at-risk youth. It specifically targets 12-18 year old high-risk adolescents attending
schools within FWISD,alternative schools within the City of Fort Worth,or Fort Worth teens receiving services
through Tarrant County Juvenile Services.This program addresses the CCPD's goal to support efforts to increase
the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Additionally,
SafeChoices addresses the CCPD's priority as a prevention and intervention program for youth and/or family
violence.
SafeChoices is intended for youth exposed to or at risk of engaging in violent behavior and educates at-risk youth
on the contributing factors and lasting consequences of dating violence. It intends to change norms,attitudes and
behaviors associated with relationship abuse. During the course of the grant year, 800 male and female youth
between the ages of 12-18 will participate in multi-session interactive educational groups designed to help youth
recognize healthy versus abusive relationships,improve conflict resolution skills,and identify available community
resources. This approach has been proven to reduce teen dating violence thus decreasing delinquent behaviors.
It can be extrapolated that this will also reduce violence in the home and in the adult lives and families of
participating teens.
SafeHaven of Tarrant County RFP 15-0193
Proposal Narrative
1) Describe in detail the problem that your program addresses.
While often thought of as physical abuse, domestic or intimate partner violence also encompasses
emotional, psychological, sexual and financial abuse and manipulation utilized to maintain power over
another person within an intimate relationship. In 2013 the Texas Department of Public Safety reported
12,446 domestic violence incidents in Tarrant County. Approximately 73% of the reported victims were
women with the most impacted age group being young women, ages 20-24. It is important to note that
domestic violence is frequently underreported; the Texas Health and Human Services commission has
concluded that the number of domestic violence cases reported by the TX Department of Public Safety
was only 19% of the actual incidences experienced by victims. Therefore,the actual occurrence of
domestic violence in Tarrant County is likely much higher. Furthermore, the final escalation of domestic
violence is homicide: 119 women died in Texas as a result of domestic violence in 2013. The Texas
Council on Family Violence documented that 11 of these deaths occurred in Tarrant County—up from 6
in 2012. Three of the victims were young women in the 20-24 age group. In addition to the primary
victims, one unborn child died with its 22 year old mother, and 4 witnesses/family members lost their lives.
The Texas Council on Family Violence also found that many of the women who were killed in 2013 had
taken steps to leave their abuser, which has been shown to increase the threat of fatal violence.
Teen dating violence is closely related to and predictive of domestic violence. Like domestic violence,
dating violence can include physical, sexual emotional and/or psychological abuse. It is usually
demonstrated by controlling actions or through sexual coercion within the context of a romantic or dating
relationship. Dating violence is commonly experienced face to face, but social media and mobile
technology have added a new dimension to abusive teen relationships. The 2007 publication, Tech Abuse
in Teen Relationships Study, showed that technology has begun to play an increasingly alarming role in
dating violence by giving abusers additional ways to harass their victim or track their whereabouts. Social
media also is a very effective tool for emotional and psychological abuse.
Studies have found that up to 76% of teens experience some form of dating violence and females ages
16-24 are most victimized (American Bar Association (ABA), National Teen Dating Violence
Initiative,"Teen Dating Violence Facts"). According to the National Resource Center on Domestic
Violence (NRCDV) an alarming 3 in 4 female high school students surveyed reported that they had
experienced one or more incidents of unwanted sexual activity, including unwanted kissing, hugging,
groping and/or sexual intercourse. Research has found that teen intimate partner violence is associated
with increased risk of substance use, unhealthy weight control behaviors, sexually risky behaviors,
pregnancy and suicide. (Surface, et al., 2012).
Intimate partner violence is not an isolated issue that just suddenly appears. Almost one-half of teens who
reported that their families suffered from financial problems said that they witnessed some form of violent
or abusive behavior between their parents (Love is Not Abuse, Troubled Economy Linked to High Levels
of Teen Dating Violence&Abuse Survey, 2009). Teens in domestic violence families bring few problem
solving skills into their romantic relationships.When relationship norms in the home demonstrate the
male's role is to control and the female's role is to please, this limits exposure to healthy relational roles.
Violence seems to be the only way to solve problems and to interact with the opposite sex. The lack of
skills to resolve differences and the lack of positive role models regarding healthy relationships put Fort
Worth youth at risk of becoming both victims and perpetrators. Therefore, exposure to violence, few
positive examples of conflict resolution and a demonstrated lack of respect for women and girls
endangers the safety of Fort Worth teens and the neighborhoods where they live.
Further, Ron Snipe reported in Criminal Justice &Behavior(1998)that nearly half of adult sex offenders
report committing their first sexual offenses prior to the age of 18. A study of 1,600 juvenile sexual
assault offenders across the U.S. indicated that only about 33% of the juveniles perceives sex as a way
to demonstrate love or caring for another person; 24% perceived sex as a way to feel power and control;
others considered it a way to handle anger or punish the another person (California Coalition Against
Sexual Assault, 2002).
SafeHaven of Tarrant County RFP 15-0193
Proposal Narrative
SafeChoices addresses these issues on FWISD campuses where high risk populations are identified, in
alternative schools, pregnant and parenting teen programs and Tarrant County Juvenile Detention Center
programs. Family violence or intimate partner violence and appropriate male/female relationships are
often not addressed in school classrooms or probation groups due to lack of expertise and available
resources. The prevention specialists teaching SafeChoices provide not only expertise, but are dedicated
to reaching out to teens in difficult situations and modeling healthy conflict resolution.
2)Describe what your program does to 1)support efforts to reduce violent crime and gang-related
activities through enhanced enforcement activities and crime prevention programs, 2)support
efforts to increase the safety of residents and to decrease crime throughout Fort Worth
neighborhoods;and 3)support efforts to increase the safety of youth and reduce juvenile crime
through crime prevention and intervention programs.
In a report released by the World Health Organization in late 2010, Preventing Intimate Partner Violence
and Sexual Violence Against Women, the authors conclude that"there is currently only one strategy for
the prevention of intimate partner violence that can be classified effective at preventing actual violence.
This is the use of school-based programs to prevent violence within dating relationships." SafeChoices
reduces teen dating violence, increases youth safety and increases the safety of families and
neighborhoods by providing a combination prevention/intervention services approach that targets at-risk
Fort Worth youth through evidenced based curriculum in group settings.
The program uses Safe Dates as a curriculum model and guide. Designated as a Model Program by the
Substance Abuse and Mental Health Services Administration in 2006, Safe Dates was selected for the
National Registry of Evidence-based Programs and Practices and received high ratings on all criteria. It is
designed to interrupt, stop and/or prevent the initiation of emotional, physical, and sexual abuse on dates
or between individuals involved in a dating relationship. Intended for male and female students, the goals
of the program include: (1) changing adolescent dating violence and gender-role norms, (2) improving
peer help-giving and dating conflict-resolution skills, (3) promoting victim and perpetrator beliefs in the
need for help and seeking help through the community resources that provide it, and (4) decreasing
dating abuse victimization and perpetration.
Safe Dates is interactive in its application and allows for tailoring the messages to the specific audience,
e.g., pregnant/parenting teens,juvenile offenders or more general at-risk populations. Topics are covered
through multiple sessions offering flexibility to the host school or organization. Sessions include role-play,
media analysis, small and large group discussion, art projects,writing exercises and other active learning
modalities. Using Safe Dates, the trained facilitator/instructor covers warning signs of abusive
relationships, safety planning, healthy vs. unhealthy relationships, technology and other issues relevant to
the particular group. Ideally, this is presented in seven sessions which is the number research believes to
be necessary for knowledge retention and behavior changes to occur. However, single sessions are
available for environments where multiple sessions aren't possible.
Effective participation and completion of this program within the SafeChoices context positively impacts
the safety of not only dating teens, but their current and future families. If families are safer in their
homes,then Fort Worth neighborhoods are safer as well. If relationships and attitudes change, then
relationship violence will decrease thus decreasing crime in Fort Worth.
3)Does your program address the CCPD priority/special emphasis of the prevention or
intervention of youth violence and/or family violence?Describe how your program addresses this
priority?
SafeChoices addresses prevention of and intervention in both dating (youth)and family violence.
SafeChoices takes a holistic approach to dating violence prevention and intervention for youth already
exposed to or at risk of engaging in violent behavior. SafeChoices utilizes Safe Dates, an evidence-based
curriculum proven to be effective in reducing the risk of dating abuse. In multi-session educational groups,
program staff educates high-risk youth on the contributing factors and lasting consequences of dating
SafeHaven of Tarrant County RFP 15-0193
Proposal Narrative
violence. This curriculum helps youth distinguish between relationships that are caring and supportive
and those that are controlling, manipulative, and/or abusive.
Each 50-minute session is interactive and appeals to various learning styles. Targeted populations
include middle and high school age youth residing in the City of Fort Worth who are deemed at risk,
attend alternative schools, or who are receiving services through Tarrant County Juvenile Services.
Youth may attend alternative for various reasons designated by the local school district. Generally, these
include truancy, inappropriate behaviors on the traditional school campus, inability to"fit in"at their
normal campus or pregnant and parenting teens. Those served through Tarrant County Juvenile Services
may be on probation or involved in some type of court diversion program. Program staff educates as
many youth as campus staff or probation officers deem necessary through seven coordinated, connected
sessions designed to create the optimal environment for knowledge and behavioral changes.
4)How will you measure the effectiveness of the program? You must include specific
performance measures within the Activities and Outcomes Summary and describe evaluation
tools and the method of data collection that you will use. if awarded funding, these performance
measures will be included as an exhibit in the contract, and you will be required to report
progress towards these measures, which will be reported to the CCPD Board.
After participation in the SafeChoices program, participants will exhibit the following outcomes:
75% of program participants will be able to correctly identify types of abuse.
75%of program participants will exhibit increased knowledge of available resources.
75%of program participants will demonstrate increased understanding of the interpersonal skills
necessary for healthy relationships.
SafeChoices staff will conduct pre-and post-tests measuring participants' knowledge and skills gained in
several categories: violence dynamics and consequences, anger management and improved social skills.
Middle and high school students test using a 5-point Likert Scale model at the beginning and end of the
program. The specialists examine the pre and post-test scores to determine behavioral changes in the
indicated categories. These outcomes, along with total number served, are tracked in an agency
database.
At the conclusion of the last session, SafeChoices program staff is also evaluated by the classroom
teacher or group leader using a survey that measures answers on a 5-point Likert scale. In addition to the
survey, teachers have the option of adding comments at the end of the form, one of which asks for areas
of improvement. These methods provide an accurate evaluation of the program from the teachers/leader
and students/participant points of view.
5) Who will the program benefit?How many people?What age group? What geographic area will
it serve?Please include geographic boundaries.
SafeChoices benefits not only the teens involved in program instruction, but their families as well. If it
ends relationship violence, then it breaks the generational cycle and improves the entire community's
health. SafeChoices will serve 800 at-risk teens, ages 12-18, who are enrolled in FWISD schools,
alternative education programs or juvenile justice programs in the City of Fort Worth.
6) What makes this program unique from any other crime prevention program in Fort Worth?
SafeHaven is the only service provider in Tarrant County whose primary mission is to end domestic
violence. The Ft. Worth PD reported 5,725 domestic violence incidents in 2013 -which means there is still
work to be done. SafeHaven's prevention program utilizes SafeChoices, a highly respected evidence-
based curriculum with a multi-session format to begin conversations with youth about their experiences at
a time when they are forming their expectations about healthy relationships, appropriate behavior, and
proper boundaries.While domestic violence is often perceived as a single issue, it is actually closely
linked to other forms of violence (Swahn, et al., 2008). SafeChoices is unique in that the healthy
SafeHaven of Tarrant County RFP 15-0193
Proposal Narrative
relationship and communication skills taught in the program can not only help prevent dating and
domestic violence, but can help our youth avoid abusive relationships and become stable, contributing
members of our community.
7)Is the program already in operation?If so, how long have you operated the program? What
resources are currently used to operate the program? Why are CCPD funds necessary at this
time?
SafeChoices has operated since 2009. Originally supported through funding from the Office of the
Governor's Criminal Justice Division (2009-2012), since 2013 SafeHaven has funded SafeChoices
through a mix of local governmental and private sources. Funding from CCPD will be leveraged to secure
the remaining portions of the prevention specialist's salary and program expenses which will allow
SafeHaven to continue to offer opportunities for education about abusive behaviors and provide at-risk
youth the tools to make healthy choices.
8) Is this a new program?If so, what other funds have you applied for?Also,please describe the
sequence of steps needed to implement your program and the timeframe in which this will occur.
SafeChoices operated from 2009-2012, but the loss of funding for the project in 2012 greatly reduced its
operating capacity. CCPD funding in FY 2015, combined with other resources, has allowed SafeHaven to
meet an increased goal of providing violence prevention education to over 800 youth in Fort Worth. If
funded, SafeChoices will be positioned to begin providing services immediately as programs will be
scheduled and in progress by the start of a contract with the CCPD.
9) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully complete
attached budget forms.
CCPD funding will be used to support 38% of one FTE Prevention Specialist position. Funds will be used
to cover the cost of salary and benefits for staff delivering direct service in the SafeChoices program.
SafeHaven will make every attempt to leverage this funding to obtain private funding for the remainder of
the necessary salary and program costs.
10) If funds are awarded, will this program continue beyond the CCPD funding period?Please
explain your plan to sustain this program.
SafeHaven of Tarrant County is committed to sustaining prevention services for youth in Fort Worth. Two
years of successful SafeChoices program history will increase SafeHaven's ability to gain foundation and
other financial support for FY2017 youth violence prevention programming.
SafeHaven will actively seek funding to sustain services provided in the SafeChoices program through
funds from private individuals, foundations, corporations, and governmental sources. If necessary,the
agency can support this program at a reduced level through unrestricted private funds while seeking
additional funding. SafeHaven has an experienced development staff in place and a diversified
fundraising plan that includes funds from individuals, faith-based organizations, civic organizations,
corporations, foundations, and other governmental entities.
Exhibit B
Budget
FORT WORTH
CRIME CONTROL
&PREVENTION DIsmcr
Budget Summary
Total Project: $17,045.00
DIRECT PROGRAM COSTS 90%Minimum Total:$14,020.00
A PERSONNEL
Prevention specialist 803 hrs/annuall at$18.30/hour $14,695.00
PERSONNEL TOTAL: $14,695.00
B FRINGE BENEFITS
FICA:Prevention Specialist-$14,695 x.0765 $1,124.00
Health Insurance-$4,840/year x.18.6 FTE $903.00
Life Insurance-$2401 ear x.38 FTE $91.00
Workman's Comp-$158/ ear x.38 FTE $60.00
FRINGE BENEFITS TOTAL $2,178.00
C TRAVEL AND TRAINING
Local travel/mileage reimbursement for prevention specialist trips to provide $172.00
the services.Mileage charged at.53/mile x 324 miles
TRAVEL AND TRAINING TOTAL $172.00
D.EQUIPMENT
None $0.00
EQUIPMENT TOTAL $0.00
E.SUPPLIES
None $0.00
SUPPLIES TOTAL $0.00
F.CONTRACTS/CONSULTANTS
None $0.00
CONTRACTS/CONSULTANTS TOTAL $0.00
INDIRECT PROGRAM COSTS 10%Maximum Total: $0.00
A PERSONNEL
None $0.00
PERSONNEL TOTAL: $0.00
B.FRINGE BENEFITS
None $0.00
FRINGE BENEFITS TOTAL $0.00
G OTHER APPROVED
None $0.00
OTHER APPROVED TOTAL $0.00
Exhibit C
Request for Reimbursement
FORT WORT 11,
Request for Reimbursement(RFR)
FY 2016
�RI:tllacciNlllcll=
AND PREVENTION DISIRIGI:
Submit To: Submitting Agency:
Bob Bolan Public Safety Complex Contact Name:
Attn:Tiffany Hayes Phone Number:
Program Support Division Email:
505 West Felix St. Remit Address:
Fort Worth,TX 76115
Invoice Number:
Month of Request:
DIRECT COSTS(90%Minimum)
A B C D E
Total of Previous B+ A-D
Request Budget Category Budget Amount Reimbursements This que st th's Total Requested Remaining Balance
Requested To-Date Available
A Personnel $ - $
B Fringe Benefits $ $
C Travel&Training $ - $ -
D Equipment $ - $ -
E Supplies
F Contracts/Consultants
Total Direct Costs S i $ $ $ $
INDIRECT COSTS(10%Maximum)
A B C D E
Total of Previous B+ A-D
Budget Category Budget Amount Reimbursements This Month's Total Requested Remaining Balance
Requested Request To-Date Available
A Personnel $ $ -
B Fringe Benefits $ $
C Travel&Training $ - $ -
D Equipment $ - $ -
E Supplies $ - $ -
F Contracts/Consultants $ $ -
Total InDirect Costs $ $ $ $ $
Supporting documents required with monthly requests. Summary:
This includes,timesheels depicting CCPD funded activities, Total Budget: $
copy of paychecks,invoices and receipts detailing all CCPD Previous Requests: $
funded expenditures. This Request: $
Total Requested To-Date S
Remaining Funds $ -
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# "'Fund "'Dept ID `Account
RFR Approved For Payment
Grant Staff Signature Date
Finance Received Stamp Placed Below
Exhibit D
Program Activities Report
FORT WORTH
CREME CONTROL
&PREVENTION DISTRICT
Fiscal Year 2016
Monthly Program Activities Report
Current Reporting Month
Submitting Agency SafeHaven of Tarrant County
Contact Name
Phone Number and Email
Remit Address
Activity Current To Date Year
Month Total End
Total Goal
1 Number of unduplicated attendees at Family Violence Prevention
Classroom Presentations 400
2 Number of training sessions held
75
3
4
5
6
7
8
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Exhibit E
Program Effectiveness
Measurement Report
1100 R NORTH
CRIME CONTROL
&PREVENTION DiSTRcr
Fiscal Year 2016
Quarterly Program Effectiveness Measurement Report
Current Reporting Quarter
Submitting Agency SafeHaven of Tarrant County
Contact Name
Phone Number and Email
Remit Address
Please include outcome narrative that describes how measure was accomplished for each quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1 75% of program participants will be able to identify types of abuse.
Outcome
Measure 2 75% of program participants will exhibit increased knowledge of available resources.
Outcome
Measure 3 75% of program participants will demonstrate increased understanding of the interpersonal skills
necessary for healthy relationships.
Outcome
Measure 4
Outcome
Measure 5
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Report due each quarter: 1st Quarter(Oct-Dec) due January 15 2nd Quarter(Jan-Mar)due April 15
3`d Quarter(Apr-June) due July 15 4th Quarter(Jul-Sep) due October 15
Exhibit F
Request for Budget Modification
FORT WORTH
CRIME CONTROL
&PREVENTION DISTRICT
• Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City with monthly RFR
• More than 5%of any budgeted line-item must have prior City approval
• An increase in a zero line-item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Exhibit F
Request for Budget Modification
Fiscal Year 2016
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
DIRECT COSTS 90%minimum)
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Supplies&Equipment
Program Services
Travel and Training
Other Approved
Total Direct Costs
INDIRECT COSTS (10% maximum)
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Supplies&Equipment
Operational Services
Travel and Training
Facilities&Utilities
Other Approved
Total Indirect Costs
Modification Narrative,(describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
Q Modification Approved [Modification NOT Approved
FWPD Staff Signature Date