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HomeMy WebLinkAboutOrdinance 18445-01-2009Ordinance No. 18445-41-2009 AN ORDINANCE INCREASING APPROPRIATIONS BY THE INDICATED AMOUNTS IN THE INDICATED FUNDS FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1 That in addition to those amounts allocated to the various City departments for Fiscal Year 2008-2009 in the Budget of the City Manager, there shall also be increased appropriations in the General Fund in the amount of $3,390,488.00 and decreasing the unreserved, undesignated fund balance by the same amount; in the Crime Control and Prevention District Fund in the amount of $2,383.671.00 and decreasing the unreserved, undesignated fund balance by the same amount; in the Culture and Tourism Fund in the amount of $239,342.00 and decreasing the unreserved, undesignated fund balance by the same amount; in the Information Systems Fund in the amount of $216,146.Ofl and decreasing the unreserved, undesignated retained earnings by the same amount; in the Municipal Airports Fund by $56,000.00 and decreasing the unreserved, undesignated retained earnings by the same amount; in the Municipal Park Fund in the amount of $81,192.00 and decreasing the unreserved, undesignated retained earnings by the same amount; and, in the Water and Sewer Fund in the amount of $1,578,712.00 and decreasing the unreserved, undesignated retained earnings by the same amount, for encumbrance rollovers and designated expenditures. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 18283 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations aro hereby expressly repealed. SECTION 4. Th+s ordinance shall take effect upon adoption. %`rf}PRf?VEt~aAS Tt,'}'fi`t7RP#'! AND f EG~~L!TY: ,f s ~ As, stan~ City tkticrney ADOPTED AND EFFECTI'4fE Januarv S 3. 2009 Cify of Fort UVorft~, Texas Mayor and Council Communication CC3UNIL ACTIQAt: Approved vn ~173t2009 - t?rd. No. 1#3+445-131-2009 DATE: Tuesday, January 13, 2409 LOG NAME: 13ROLLOVERS REFERENCE NO.: G-16431 SUBJECT: __ _ Adopt Supplemental Appropriation Ordinance for Fiscal Year 2048-2009 for Rollover Encumbrances RECOMMENDATION: ___ It is recommended that the City Council adopt the attached supplemental appropriation ordinance increasing appropriations by the indicated amounts in the following funds: 1. General Fund by $3,390,488.00 and decreasing the Unaudited Unreserved, Undesignated Fund balance by the same amount; 2. Crime Control and Prevention District Fund by $2,383,671 A4 and decreasing the Unaudited Unreserved, Undesignated Fund balance by the same amount; 3. Culture and Tourism Fund by $239,302.00 and decreasing the Unaudited Unreserved, Undesignated Fund balance by the same amount; 4. Information Systems Fund by $216,146.00 and decreasing the Unaudited Cash Balance by the same amount; 5. Municipal Airports Fund by $56,000.00 and decreasing the Unaudited Cash Balance by the same amount; 6. Municipal Parking Fund by $81,192.00 and decreasing the Unaudited Cash Balance by the same amount; and 7. Water and Sewer Fund by $1,578,712.04 and decreasing the Unaudited Cash Balance by the same amount. DISCUSSION: Tt~P attached suppier?~erataE apprr?priatior7 ordinance increases the Fiscal Year 2408-24G9 budget for expenditures, spec:t;cal(y ewteurntaered rrlicvers. The City Manager's Office a~zd the Budget arxd Financial trtar7agement Ser~ces Department, Research Divisson, reviewed tt=.e items ar?d recctnmend their approval. A i~st of encumbrances by rand. department and amount is included below. EXPLANAT[ON OF ENCUMBRANCE ROLLOVERS Encun?bra>~ces are used t.^., reserve a portio4x of a depar#ment's budget for a specific purchase. most often 1~-'nt,?¢r:ia by r`? At7r7t.'aC.i or pf.~~<ite3`:~"' G!tu4?." A4 £}C~£'rw ~7e C6. .t°-ai{:£T r'r ~t;i`J'Gr;S :"z:d?£tG't~C7, ?#u+_= £'r'3c.T!k£orx.rj c.,Es'°,.a;.£ !t. '~ ,e?..t ...'`:£s Ct'~ t!".~' ~E`?v.~yt.e$1~ ,..° Xi ~~ =.°. ~Y:i7t~t itwEr£: E,n;~~ S .:te,i. As annual appropriations expire on September 30, the amounts encumbered on that date "rollover" to the new fiscal year to become encumbered against the new budget. However, the corresponding funds are not railed over into the new fiscal year. Instead, the matching appropriations, or operating funds, are closed and applied to the fund balance at year-end. Therefore, large value purchases must be re- appropriated in the new fiscal year sa that the Ci#y may honor outstanding purchase orders, con#racts and other commitments without adversely impacting the new fiscal year's operating budget programs and services. The rollover of funds from the previous year to the current fiscal year requires both an increase in appropriations to accommodate the item and a corresponding decrease in Unreserved, Undesignated Fund balance ar Retained Earnings. The following items, including fund, department and amount are recommended for rollover into the Fiscal Year 2008-2009 budget: GENERAL FUND (GG01} Department description Gity Manager's Office Upgrade for Outdoor Warning System Additional Siren Parts for Outdoor Warning System Code Compliance Four {4} Silverado Trucks Housing and Economic Real Property Appraisal Development AvailabilitylDisparity Study and Legal Fees Hispanic Chamber Matching Grant Financial Management Services PeopleGorp Accounting Services for GAFR Emma E. Walker Accounting Services for GAFR Law Outside Legal Counsel Library Contractual Payment of Library Materials Contractual Payment of Cataloging Costs Non-Departmental Social Compact Economic Study GPMS Data Migration BRASS Annual Maintenance Settlement Agreement for Lease Dispute 1"GEG Abatement :~.f illegal Dump Site Premature Street FaiEure Lego{ Represerrtation Parks and Community Services Zoo Utility Improvements {MOLA} Replacement of Compact Cargo Van Police Body Armor t"vld~~nrt Dr~i€~g' nt:;rrt~ers Amount $36,840.00 $19,7sfi.o4 $78, 336.44 $3,500A0 $284,400.04 $54,404.44 $196,236.44 $24,830.00 $70,516.00 $90, 378.40 $8,577.44 $75,000.00 $t~4,444.04 $51.051.00 $41,20(}.00 $250,i)00.Oti $43,763.0{} $37,571.00 $19,530.00 $15,974.04 ~f ft,5~il #"~ CAD Memory Upgrade $83,244.44 Assessment of Radio Communication System $195,867.44 Air One FL.IR Camera Repair $57,734.44 NPD 8 Furniture $35,381.44 Public Events Equipment Replacement $21,544.44 Equipment Replacement -Forklifts $51,444.44 Transportation and Public Works Various Vehicles $583,459.44 Roadway Impact Fee S#udy $35,246.44 Upgrade Elevator Control Systems $384,987.04 Alleyway Maintenance $453,926.00 General Fund Total: $3,390,488.44 CRIME CONTROL AND PREVENTION DISTRICT (GR79} Department Description. Amount Police Security Upgrades to Police Administration Building $21,934.44 NPD 8 Furniture $17,457.44 Vehicle Equipment $135,973.44 Police Vehicles $2,412,641.04 FirearmslToolmarks Microscope $46,666.44 Judgement Simulation Software $134,369.44 In-Car Video Systems $18,675.00 Crime Control and Prevention District Total: $2,383,671.44 CULTURE AND TOURISM FUND (GG44} Department Description Amount Public Events Equipment Rep(acemen# and Repair $125,©44.44 State Mandated Escalator Repairs $114,302.00 Cutture and Tourism Fund Total: $239,342.44 iNFORMATCON SYSTEMS FUND (P16~} Department Description Amount IT Solutions E(MS Contractual Servs`ces $396,616.40 Chevy Car~~1~ t.~~an - 4;'~ ttnwt ~.5~'0.!?`t irjts~rnaati~n yste~~ss t ;~r>d "t~~tai: 3,{'tE .'€44 4" MUNICIPAL AIRPORTS FUND (PE40} Department Description Aviation Meacham Terminal Building Study Municipal Airports Fund Total: MUNICIPAL PARKING FUND (PE59} Department Transportation and Public Works Description Taylor Street Garage Security Improvements Municipal Parking Fund Total: Amount $56,400.00 $56,400.40 Amount $_81.192..00 $81,192,00 WATER AND SEWER FUND (PE45} Department Description Water BEA-Weblogie Maintenance IBM Systems -Units Performance Upgrades Oracle -Annual Software Maintenance for PeopleSoft LIMS -Consultant Services IBM -Server Purchase KS2 Technologies, Inc. -Server Software, Maintenance and Support Corporate Express -Office Furniture and Cubicles Wholesale Water Contract Attorney Fiber Bearings for Water Treatment Plant Outside Legal Counsel for Water Contract Outside Legal Counsel for Premature Street Failures Water VehicleJEquipment Wastewater BEA-Weblogie Main#enance IBM Systems -Units Performance Upgrades Oracle -Annual Software Maintenance for PeopleSoft LIMS - Consultant Services IBM m Server Purchase KS2 Technologies„ (nr;. -Server Software, ~:#aintenance, ar~cf Su=port Corporate Express -Office Furniture and Cubicles Wastewatee G'ehicleslEcluipment ~"Jater and Sewer Fund Total: Amount $14,275.00 $11,000.OD $19,504.00 $52,799.40 $136,971.00 $31,393.00 $12,250.fl0 $14,700.00 $12,000.00 $14, 700.00 $39,387.00 $641,414.00 $14,275.00 $11,OOfl.00 $19,504.00 $52,799.00 $136,971.00 $31,39:x.00 $12,250.00 $300.127,00 ___ $1.578,712.00 Tyne faika~vinq 'ts a surrtrnary by tarfd of the supplett<er~*r~i <~pztropriatians regrsire~ tc 47ccam I;st a!! of the t~S.+gJL':".' iel63~i~V fi'r'..", Fund T_ atal Rollover General Fund $3,3g0,4gg,00 Crime Control and Prevention District $2,383,671.00 Culture and Tourism Fund X239,302.00 Information Systems Fund $216,146.00 Municipal Airports Fund $56,000.00 Municipal Parking Fund $81,192.00 Water and Sewer Fund $1,578,712.00 Total $7,945,511.00 FISCAL INFORMATION !.CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached supplemental appropriation ordinance, funds will be available in the current operating budgets, as appropriated, of the various funds. Upon approval, the unaudited, unreserved, undesignated fund balances and the cash balances of the following funds will exceed the minimum reserves as outlined in the Financiai Management Policy Statements: Unaudited, Unreserved tJndesgnated Fund Balances General Fund Culture and Tourism Fund Crime Central and Prevention District Funds FUND CENTERS: Td FundlAccaunttCenters CERTIFICATIONS: __ Submitted for_Gity Manager's Office by; Originating Department Head.:. Additional Information Contact: Unaudited Cash. Balances Information Systems Fund Municipal Airports Fund Municipal Parking Fund Water and Sewer Fund FROM FundlAccountlCenters Karen Montgomery {5222) Lena EIIis {&517) Alan Shuror {&505} ATTACHMENTS 1. 1~,'~-$()LL~k;'EPSE~I~~r cPt~r., (F'ubI#c)