HomeMy WebLinkAboutContract 31045-A4 %g�� I�i'
C`Yli V "I"', ' ':g
`,U",v"T IRA MOM 6
AMENDMENT No. 4 NQ� L
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Jacobs Engineering Group
Inc. , (ENGINEER) made and entered into City Secretary Contract No. 31045,
(the CONTRACT) which was authorized by M&C C-20374 on the 2nd day of
November, 2004 in the amount of $ 96, 122 . 56; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $216, 466 . 00 which was authorized [by M&C # C-23601 on
June 16, 2009, Amendment Number 2 in the amount of $102, 851 . 00 which was
authorized by M&C # C-24870 on April 19, 2011, Amendment #3 in the amount
of $49, 725 . 00 which was authorized by Administrative Action on February
21, 2014; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Trinity Boulevard Culvert Improvements at Valley View Branch,
Project No. 00100; and
WHEREAS, it has become necessary to execute Amendment No. 4 to the
CONTRACT to include an increased scope of work and revised fee .
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated December 14, 2014, a
of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals $49, 710. 00. (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $515, 074. 56.
3 .
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect .
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City Fort Worth ENGINEER
Jacobs Engineering Group Inc.
Jesus Cha&a Scot Sanders, P.E. , C.E.M.
Assistant City Manager Director of Operations
DATE: DATE:
APPR-5V,AL RECOMMENDED:
Douglas Wiersig, P.E
y
Directoo' , Transportation and Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C : C-27322
Date : Junej/, 2015
Douglas W. Black
Assistant City Attorney
.0
0 0
ATTEST:
0;0
e�ar'y Ka'y8/er 00 ...00
C
City cretary
EJ
Attachment ""A"
Amendment No. 4
City of Fort Worth Storm Water Utility
9700 Trinity Boulevard Culvert Improvement
Scope of Work
SECTION 1 - PROJECT DEFINITION
The objective of the original scope was to design roadway and bridge improvements at 9700
Trinity Blvd. to elevate the roadway above the 100-year storm of Valley View Branch. Services
on the original contract and subsequent 3 Amendments also included bidding and construction
services, permitting and ROW/easement assistance.
In the process of performing the work, several additional scope items have been identified
which are addressed in this amendment. These items are summarized in the following table:
Item Item Description Justification Fee Impact
Number $
Upon coordination with the
Original USACE, the impacts to Waters
contract of the US in Valley View
anticipated Branch needed more
needing significant documentation for
Preparation minimal the Nationwide Permit and an
1 documentation
of additional additional application package $23,902
permitting to include documentation of
documents to apply fora impacts to the creek under a
simple Letter of Permission 2 to the
Nationwide USACE. This required two
Permit through detailed application packages
the USACE. and one conceptual mitigation
Ian
The sewer After plan sheets had been
Completely sheets reviewed and the project was
revise the associated with ready to be bid for
2 sewer the project construction, the water $25,808
sheets in were required department asked that the '
the 100% to be revised sewer sheets in the plan set
plan set in the 100% be revised to include an
Ian set. updated method for providing
water and sewer service to
the adjacent Bell Helicopter
property.
TOTAL $49.710
These items are explained in more detail in Section II.
SECTION II — BASIC SCOPE OF SERVICES
Item 1 — Preparation of Additional Permitting Documents
Background
The original contract stated that the required permitting for the Nationwide Permit(NWP) 14 will
be accomplished as additional services on an hourly basis. Ten hours of service were included
in the scope and fee for the initial coordination with the USACE to determine the NWP 14
applicability.
Proposed Work
After the initial impacts to the Waters of the US for Valley View Branch were determined, Jacobs
begin coordination with the USACE to determine the applicability for using the NWP 14 to permit
the impacts to the creek. Initially, the USACE indicated that the NWP 14 would be applicable.
As the project developed and more excavation in the creek was needed to contain the 100-year
flood within the project limits, the USACE started to indicate that the limits of impact were
beginning to indicate the need for an Individual Permit under Section 404. An individual permit
can take over a year to obtain and requires extensive coordination and approval from several
state and federal agencies. Instead of the Individual Permit, Jacobs was able to convince the
USACE that the impacts could be broken into two types of permits and forego the Individual
Permit application and processing time.
The accepted approach by the USACE was to accept one NWP 14 application for the impacts
to the bridge and another Letter of Permission 2 permit application for the impacts due to the
excavation in the creek downstream of the bridge. Under this approach, Jacobs prepared an
extensive application package for the NWP 14 section of the project and a separate LOP 2
application package for the downstream portion of the project. Each of these packages
included separate detailed project descriptions, exhibits and quantification of impacts.
As part of the NWP 14 process Jacobs prepared a conceptual mitigation plan report that was
included with the Pre-Construction Notice (PCN)application. Per initial discussions, it was
assumed the City would purchase mitigation banking credits which would not require such a
plan. However, as the project progressed and it was determined that there was an opportunity
for the City to receive some mitigation credit for the stream modification activities (i.e. removal of
culverted crossing resulting in approx. 75 linear feet of stream channel), then it was necessary
to include the mitigation plan report with the PCN.
The benefits to the city for Jacobs convincing the USACE to allow the two-permit approach was
that an expensive and time-consuming Individual Permit process was avoided. If an Individual
Permit process would have been required by the USACE, the city most likely would have been
required to provide mitigation for the whole project. With the two-permit approach, only
mitigation for the upper portion was required. This mitigation was accomplished through a fee in
lieu of on-the-ground mitigation. Jacobs convinced the USACE that no mitigation was required
under the bridge. The USACE agreed with Jacobs' assessment that the stream under the
bridge would re-establish itself over time. The lower portion of the project was excluded from
any mitigation based on the conditions of the Letter of Permission. An Individual Permit can
take between 10 to 18 months to obtain. In addition, there is a public notification process
involved and individual acceptance is required from four federal and state agencies. The
Nationwide Permit and Letter of Permission process used on the project did not require any of
these time-consuming processes.
Deliverables
The following deliverables were required for this task:
1. Nationwide Permit 14 application package with project description, project impact
exhibits, impact calculations and proposed mitigation credit concept.
2. Letter of Permission 2 application package with project description, project impact
exhibits, impact calculations and mitigation concept.
3. A mitigation concept plan was prepared for the City of Fort Worth to perform the
mitigation on the project site.
4. Project coordination with the USACE to take both the applications to final approval with
the USACE.
Item 2— Revise Water and Sewer Plan Sheets
Background
The improvements to Trinity Blvd. required the adjustment and relocation of sewer lines
adjacent to the project. The proposed utility revisions were presented to the City during reviews
of the construction plans at the 60%, 90% and 100% review stages. Comments from the City
were incorporated into each stage of the review. After all comments were accepted by the City,
the project was advertised for bidding.
Proposed Work
As the cover sheet for the bid set was being routed for signature, the water department asked
that the sewer sheets be revised to show the sewer line adjustments on the Bell Helicopter
property instead of traversing a more direct route to an existing manhole.
Jacobs removed all sewer line relocation shown on the final set of plans. In place of the
alignment for the sewer shown on the final plans, the sewer was relocated to an upstream
portion of an existing line. This required creating new plan / profile sheets, relocating a new
manhole on an existing line and structural changes to a proposed hydraulic drop structure in the
adjacent creek. The revised sewer line was required to traverse under and through the
proposed drop structure. This required structural design modifications to the structure to
accommodate the sewer line.
Since the project was out for bidding at the time of the revisions, additional Jacobs' staff were
deployed to the project in order to accommodate the bidding schedule.
Deliverables
The deliverables for this item included 7 revised plan sheets and 9 new sheets for the re-aligned
sewer system. This included revised plan and profile sheets, new detail sheets and revised
structural detail sheets.
End of Attachment A
4i Of Oj O
E
E `6
X o
,
LU
UJ 0 0 Q
ar
LU
m m
us ... . .... .....
W
us
co
.0 0 Po
0
Z
LU
Z -0 c,
Lmu E
Z4
75
o o
U) co z
yj P
OW MOM
LU
m 0)
------------
0
S
0
S2 s
0 IL
LU
w
E
U)
0
IL i5
10
EL
.2
2L N 3 O m 0
D
E d aZi u OL
E
o
.- -I
U)
as
< .
a 2-o �-
1: iz'T A lz dU
14 cq 7 LU
68
0
LL 0 w
0
O .0
Z2:E
<0-
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/9/2015
DATE: Tuesday, June 09, 2015 REFERENCE NO.: **C-27322
LOG NAME: 20SW TRINITY BLVD AMENDMENT#4
SUBJECT:
Authorize Execution of Amendment No. 4 to City Secretary Contract No. 31045, an Engineering Agreement
with Jacobs Engineering Group Inc., in the Amount of$49,710.00 for Additional Engineering Services for
the Trinity Boulevard Culvert Improvements at Valley View Branch Project, Thereby Revising the Total
Contract Amount to$515,074.56 (COUNCIL DISTRICT 5)
i
a
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 4 to City Secretary Coni
E an Engineering Agreement with Jacobs Engineering Group Inc., in the amount of$49,710.00 for additional
services for the Trinity Boulevard Culvert Improvements at Valley View Branch project, thereby revising the
amount to $515,074.56.
DISCUSSION:
The Amendment recommended by this Mayor and Council Communication is for engineering services for a(
y required to obtain permits from the United States Army Corps of Engineers (USAGE) beyond what was antic
the engineering scope of services was developed. Additionally, the need for modifications to the sanitary se
arose during the course of construction.
I
The project is currently under construction. Traffic has been routed to the westbound side. Water and sews
been relocated. Bridge columns on the eastbound side are in place. Construction of gabion layers and road-
underway. Scheduled completion date is April 2016.
Jacobs proposes to perform the engineering services described for a lump sum fee of$49,710.00. Staff coi
to be fair and reasonable for the scope of services proposed.
i
CONTRACT DESCRIPTION (AMOUNT M&C NO, APPROVE
CONTRACT
Initial Design of enlarged $ 96,122.56C-20374 11/2/2004
s Contract culverts
mendment Design of bridge $216,466.00 C-23601 6/16/2009
No. 1
Amendment �dditional floodplain $102,851.00C-24870 /19/2011
No. 2 studies for FEMA;
design of drop
,structure
Amendment Design of water and $ 49,925.00 dministratve2/21/2012
No. 3 sanitary sewer
i
i
m
Logname: 20SW TRINITY BLVD AMENDMENT #4 Pagel of 3
I
k
Improvements;
Additional easement
acquisition
Amendment Additional USACE $ 49,710.00-
No. 4 permitting;
Modifications to
sanitary sewer
design
Total - $515,074.56- -
Contract
This project is located in COUNCIL DISTRICT 5, Mapsco 67B and 67C.
FISCAL INFORMATION-/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital budget,
appropriated, of the Stormwater Capital Projects Bond Fund.
Project Budget
� � 529,219.05
Construction _ $3,549,684.31
Project Management,
Materials Testing, $ 533,810.36
Inspection,
Contingencies
Total P t Bu rojecdget $4,612,714.22
Total Project Total PendingTotal Pending Total
Proect Fundin (Encumbrances/IRemai j
g Appr opriations Appropriations
Expenditures JBalanc
2004 Bond $ 400,000.00 $- $ 385,466.89 $ 14,5
Program
Stormwater
Capital Projects $4,186,630.24 $49,710.00 $3,753,677.71 $482,6
Bond (P227)
Stormwater
Capital Projects $ 26,683.98 $- $ 26,683.98 $-
Bond (P229)
Total Project
Funding $4,613,314.22 $49,710.00 $4,165,828.58 497,11
t
Logname: 20SW TRINITY BLVD AMENDMENT#4 Page 2 of 3
Available Amount of Remainini
Unspecified Transfer IUnspecifi4
Stormwater Capital Projects Bond $24,787,869.04 $49,710.00 $24,738,1:
(P227)
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
P227 531200- 205280010030 $49,710.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: Linda S. Young (2485)
ATTACHMENTS
1. 00100 9700 Trinity Blvd Mappdf (Public)
2. FAR-00024 CIP#00100 P227.pdf (CFW Internal)
3. P227 531200 AVAIL FUNDS.docx (CFW Internal)
i
i
f
i
C
V
i
s
f(k
C
i
2
t
I
f
i
f
t
Logname: 20SW TRINITY BLVD AMENDMENT #4 Page 3 of 3
t