HomeMy WebLinkAboutIR 7749 INFORMAL REPORT TO C COUNCIL MEMBERS No 7749
August 3, 1993
mt SOR�4 To the Mayor and Members of the City Council
CP
0
ti P e
V =
Subject:
•T,x,y RESPONSE TO REQUEST FROM THE FORT WORTH PUBLIC
LIBRARY FOUNDATION
ORIGINAL PROJECT
On March 22, 1986,voters approved a Capital Improvement Program that included $5,600,000 to expand
the Central Library. On January 12, 1988,the City Council approved the hiring of the O'Brien Partnership
as the architect for the expansion project (M&C C-10738). On March 24, 1988, the City Council
approved the hiring of Rone Engineers to provide geotechnical and testing services (M&C C-10858).
In December of 1988, a City Council Committee composed of Council Members Garey Gilley, Estil
Vance and Louis Zapata, sent a memo to the full Council outlining the project to include basic library
expansion, a parking garage, the Heritage Center, the public access cable television studio, and water
infiltration abatement. In that memo,the committee anticipated that the funding would be a combination
of I986 Capital Improvement Program bond funds for the library expansion, revenue bonds for the
parking garage,private donations for the Heritage Center,and private funding through the agreement with
Sammons Cable Television Company for the cable tv studio. The plans were expected to be ready for
bid advertisement during the Summer of 1989, provided funding was available.
After much design,the total expenditure of$598,000 of the original$5,600,000 and an inability to secure
sufficient private donations to complete the Heritage Center,the contract with the O'Brien Partnership was
canceled on January 17, 1992. Unfortunately, the problem of water infiltration into the existing library
was still at hand.
CURRENT PROJECT
In February of 1992,Growald Architects was retained by the City Council to design a ground floor shell
structure to cover the underground library site, to allow for future expansion of the library utilizing the
shell structure and to prevent rain water from entering the existing library. A budget was prepared and
Growald Architects was told that all of the work would have to stay within that budget. Through a gift
from the Sid Richardson Foundation,the services of David 0. Schwarz,Architects,were provided to assist
Growald Architects in preparing a conceptual design. Since then elements have been added and deleted
and the planned appearance has gone.through several changes; however, Growald Architects' goal of
staying within the budget has not changed.
Due to the complexity and the phased construction schedule for this project, the City Council also hired
Thos. S. Byrne, Inc., as the construction manager for the project. Thos. S. Byrne, Inc., is providing day-
to-day inspection and administration services in conjunction with the architect and the City staff.
A summary of the current budget is as follows: nFF�e1�` R1CO�Q
Phase 1 (Actual Contract Price) $ 019RLIMY
Change Order 1 (Entrance Gates) $ 621 �L
Change Order 2 (Security Fence) $ 1,056 e♦• %01% IM
Change Order 3 (Temp. Waterproofing) $ 1,319 1"1
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS -----
INFORMAL REPORT TO C'y COUNCIL MEMBERS No. 7749
August 3, 1993
AWOLex
To the Mayor and Members of the City Council Page 2 of 6
Subject: RESPONSE TO REQUEST FROM THE FORT WORTH PUBLIC
LIBRARY FOUNDATION
Change Order 4 (Misc.) $ 4,799
Total Phase I Change Orders $ 7,795
Phase II (Actual Contract Price) $ 1,921,004
Change Order 1 (Adj. Start Date) $ 0
Change Order 2 (Column Upgrade) $ 150,556
Change Order 3 (Ped. Walkway) $ 1,824
Pending Change Orders (Misc.) $ 105,341
Total Phase 11 Change Orders $ 257,721
Asbestos Abatement (Actual Contract Price) $ 99,000
Joint Sealing (Actual Contract Price) $ 1,200
Phase III(Actual Low Bid Price) $ 2,254,750
Phase Illa (Street & Sidewalk) (Estimate) $ 350,000
Pending CO (Enhanced Fire Protection) $ 63,800
Phase IV (Cable TV Studio) (Estimate) $ 609,000
Cable TV Equipment (Estimate) $ 500,000
Architectural, Engineering, Management, and Testing $ 945,000
Construction Contingencies for Phases III and IV $ 140,000
Available for Enhancements $ 124,730
Total Project Budget $ 7,572,000
The sources of these funds are as follows:
Library Bonds (Total Remaining from 1986 CIP) $ 5,002,000
Street Bonds $ 500,000
Cable TV Funds $ 1,700,000
Lamar Street Closure Funds $ 370,000
Total Funds Available $ 7,572,000
The construction of the Library Expansion and Cable TV Studio is being carried out in four phases.
Phase I included installation of short extensions to the basement piers in preparation for the structural steel
columns. Phase ll includes the structural steel columns, roof system, and parapet wall along with the
drainage system to handle the roof and street water. Phase III includes the installation of the exterior
walls, and the finish out of the page (library materials handling) area and conference rooms. Phase IIIa
is a portion of Phase III that includes street, sidewalk and drainage construction. Staff'decided that it is
better to bid Phase IIIc separately. Phase IV provides for the finisli-out of the Cable TV Studio.
Construction of Phase I was completed on March 8, 1993. Phase II is under construction with the
installation of the grade beam complete, the drainage system virtually complete and structural steel
erection underway. Phase II includes three significant change orders. They include the upgrading of the
columns to allow for expansion through the third floor and provisions to allow full expansion at some
future date, and the addition of a "French" drain system to intercept subsurface water.fbe
awarded on June 8 and the contractor expectsto begin site work in early September. WiPRECORD
Phases I, II and III, all of the project that is to be paid with bonds approved for the libr ;eETAeyawarded. AIthough some additional change orders can be expected, it is clear that we areL tinfunding available. Phase IIIa (streets) is under design and the construction contract shoISSUED BY THE CITY MANAGER FORTWORTH, TEXAS --
INFORMAL REPORT TO CI7--44 COUNCIL MEMBERS �No. 7749
August 3, 1993
`o�ioa,4 To the Mayor and Members of the City Council Page 3 of 6
0
V =
•Tf XPy Subject:
'813RESPONSE TO REQUEST FROM THE FORT WORTH PUBLIC
LIBRARY FOUNDATION
in early October. The funding for Phase IIIc comes from street bonds. Phase IV (cable tv studio) is in
final design stages and should be awarded in late September. The funding for Phase IV comes from cable
TV studio funds.
The construction has been proceeding with no major interruptions or delays. We are reminded of the
purpose of the project,to control leakage into the basement level,each time it rains. The contractors have
been very cooperative working with staff and the construction manager controlling leaks resulting from
installation of the walls and piers.
A bit of information pertinent to this discussion is the estimated amount of space available on each floor
of the planned library structure. The following is the architect's best estimate:
AVAILABLE FLOOR AREA
INCREMENTAL CUMULATIVE CUMULATIVE
GROSS GROSS NET
LIBRARY LIBRARY LIBRARY
FLOOR AREA (s.f.) AREA (s.f.) AREA (s.f.)
Main Level (Basement)
Existing Library 101,200 101,200 81,000
Vault 1,000 102,200
Plaza Level (Ground Floor)
Library Uses:
Existing Space 18,900 121,100 96,100
Phase III Addition 10,200 131,300 104,200
Service Yard 7,700 139,000 104,200
Future Expansion 42,500 181,500 138,200
79,300
Other Uses:
Cable TV Studio (10,400 S.F.)
Retail Area (8,200 S.F.)
Second Level 42,200 223,700 172,000
Third Level 36,500 260,200 201,200
Fourth Level 36,500 296,700 230,400
Fifth Level 36,500 333,200 259,600
Sixth Level 36,500 369,700 288,800
Seventh Level 36,500 406,200 ale
RECORDCRETARYIn 1959, it .vas determined that the Central Library needed 150,000 s.f. to operate proph�i�'. aAs can be seen from the above table, the current library has a total of only 96,100 s.f. rary
space. Even by 1959 standards, the present Central Library has insufficient space today. Projections of
library usage,population growth and facility needs included in a study of the Fort Worth Library System
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
INFORMAL REPORT TO C}11-v COUNCIL MEMBERS No. 7749
August 3, 1993
qw-
PE
To the Mayor and Members of the City Council Page 4 of 6
Subject:
RESPONSE TO REQUEST FROM THE FORT WORTH PUBLIC
LIBRARY FOUNDATION
titled "Facilities Long Range Planning Study, 1982-2000" have proven to be very accurate. That study
said the Central Library would need 200,000 s.f. of net library space (about 258,000 s.f. gross) by 1990,
and 300,000 s.f. of net library space (about 383,000 s.f. gross) between the years 2005 and 2010. The
concepts that produced those projections are still valid. Those concepts are:
1. A central library provides materials not cost effectively duplicated at multiple sites, i.e.,
Genealogy, Business & Technology, Government Documents, etc.
2. Centralized support services and headquarters are necessary for a library system.
3. Although continuing advances in the electronic delivery of information reduces the space
needed for storage, new technology adds to and creates the need for additional space to
house the technology and to seat new users. There will be a transfer of much information
to new formats (video cassettes,compact discs,computerized data bases, etc.)but the need
for printed material will continue for the foreseeable future for materials such as popular
reading, children's books, art prints, etc. and as the cheapest, most convenient method of
individual distribution.
4. Although a branch library is able to stock a variety of materials, a central facility is
necessary to provide a depth of materials unavailable in any single branch library due to the
limited space available at the branch sites. By having a fully stocked central library,branch
libraries can draw from the central library to meet local needs and user demands.
The needs and projections included in the 1982 study have not diminished, but have been proven quite
accurate. Along with the need to stay within the funding available, every decision that has been made
to date has retained the flexibility to expand to the ultimate seven floor configuration with minimal
rework. By retaining flexibility today we will undoubtedly avoid the enonnous costs that have recently
been experienced by other major cities that are building new central libraries. For example the Denver
Central Library is now underway at a cost of about $90,000,000 and San Francisco is building a new
central library at a cost of about $125,000,000. Even a small central library in New Haven, Connecticut,
is expected to cost over $16,000,000.
Based on direction from the City Council at the Pre-Council Meeting of April 20, 1993, and recognizing
that funds are not currently available, staff'reviewed the alternatives available for roughing-in the second
floor of the Central Library. During that investigation, staff also considered the rough-in construction,of
the first floor. The Construction Manager recommends that, if funds can be made available, the rough-in
construction of both the first and second floors would be desirable as an additional, separate phase to the
project.
In order to assess the full costs of using the full first floor, the construction costs for Phasc V (rough i
of first and second floors), Phase VI (finish out of the first floor), the furnishing costs, an grataVA
costs have been estimated as follows:
PHASE V
ISSUED BY THE CITY MANAGER — FORT WORTH, TEXAS
INFORMAL REPORT TO CITY CuJNCIL MEMBERS No. 7749
l_ August 3, 1993
roc 1041�o To the Mayor and Members of the City Council Page 5of 6
v�s
RESPONSE TO REQUEST FROM THE FORT WORTH PUBLIC
•rcx�ti Subject: LIBRARY FOUNDATION
Construct First Floor, Rough-in Only
Construction $ 340,000
Arch., Engr., Mgmt. & Testing $ 51,000
Contingencies $ 20,000
Total First Floor Rough-in $ 411,000
Construct Second Floor, Rough-in Only
Construction
Structure $ 538,500
Reinforce Columns $ 42,500
Spray Fireproofing $ 55,000
Fire Protection $ 85,000
Fire Exits & Stairs $ 33,000
Minimum HVAC $ 27,500
Add. Lighting, Etc. $ 41,000
Miscellaneous $ 17,500
Construction Total $ 840,000
Arch., Engr., Mgmt. & Testing $ 126,000
Contingencies $ 48,000
Total Second Floor Rough-in $ 1,014,000
TOTAL PHASE V $ 1,425,000
PHASE VI
Phase VI Complete First Floor (Funds are to be solicited privately)
Construction $ 1,464,000
Furnishings $ 2,000,000
Amenities $ 762,000
A/E, Mgmt, Contingency $ 274,000
TOTAL PHASE VI CAPITAL COSTS $ 4,500,000
OPERATIONAL COSTS
Increased Operational Costs for completed first floor areas starting in FY 95-96 (1993
dollars):
Moving (First Year) $ 3,000
Personnel $ 61,143 OFFICIAL RECORD
Supplies $ 2,000
Telephone leased lines $ 3,000 CITY SECKTARY
Automation $ 900
Minor Equipment (first year) $ 2,000 FT.'WORTH. !�Lj
Gas $ 3,700
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
INFORMAL REPORT TO CITY iUNCIL MEMBERS No. 7749
•�., August 3, 1993
�oi1o4,wc To the Mayor and Members of the City Council Page 6 of 6
3O: RESPONSE -TO REQUEST FROM THE FORT WORTH PUBLIC
rxP Subject: LIBRARY FOUNDATION
Electricity (AC, Heating, $ 72,000
Lighting)
Water $ 600
Repairs $ 1.000
TOTAL FIRST YEAR COSTS $ 149,343
TOTAL ANNUAL COSTS, Year 2 and beyond $ 144,343
Protect Schedule
In order to proceed with the conceptual design of the final finish of the first floor (Phase VI), the
structural and mechanical layout of the first and second floors (Phase V) must be finalized. Once the
parameters for the interior envelope have been set, the information will be relayed to the Architect
selected by the Library Foundation so he can complete the design concept. Depending on the status of
funding, the City Council may approve the preparation of working drawings for Phase V so that the first
and second floor can be.installed in preparation for the finish of the first floor.
The attached project schedule illustrates the above scenario. The funds for the design of Phase V are
available in the present budget. The construction costs for Phase V will have to be allocated from an
additional source. When the Library Director and the Library Foundation is satisfied with the interior
design and have raised sufficient funds, the Architect would be put under a City Design Contract to
prepare the final design documents for Phase VI and assist the City during the finish out.
Any delays in approving the amendment to Growald's contract to develop the design parameters for Phase
V, in raising of funds, or in authorization of final design of Phase V or Phase VI will cause the final
completion date to slip the scheduled completion date.
If the City Council would like additional information, it will be furnished upon request.
;r'�—B errrelf
1
City Manager
Attachment
�aR
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
kNto�l—I iEhllAl 116RART E(FAA510N a CAME LS.510610
Rfsfois:cle
As-et Date 25-Jul•03 12:0496 ScWWule File t A:%LDA7-93
93 91 93 96
Dur6ln Start End Jul Aug Seo Oct Nov Dec Jan Feb Nor AT,MAY Jun Jet A" Sep Oct Nov Def Ja9FNMar4rM4pJWnJuIWgSepOltNprW(JanieMar0.prnnJ■nJu lAua5e60c 1No.6fc
task Nur IDarsl Date Dale I 1 1 1 1 I l I 1 1 I I I I 1 1 1 1 3 1 1 3 1 1 3 1 1 2 1 1 2 1 1 1 1 1 3 1 1 2 1 1
•FHASF I--DEROLII IONIFWNDAT 1011 257 25-Jun-92 B-Mu-93 . . . . . . . . . . . . . . . . . . . . . . . . . . .
•PHASE I1--SIAUCIORf/ROOF/DRAIN 362 6-Oct-92 /-Oct-93 6111191116111111 ., • • • . . . .
•1,U.VAULT CONSTRUCTION 192.5 24-ML-93 2'De(-93 43ai1114E1itiFEi!19lE6S . . . . . . . . . . . . . . . . . . . .
PRASE 111--FACADE L INTERIOR 334 I-Apr-93 264eb-9/FE±!ieit t!iFtieel4ett}tits!Ea;EaEEt . . . . . . . . . . . . . . . . . . . . . . . .
NC:TICE 10 BIDDERS 0 l-Aa-93 I-Apr-93
BIDS OUE 0 29-Apr-93 21-Apr-93
COUNCIL AWARD CONTRACT 0 8-Jun-931-JO-97 . . . . . . . . . . . . . . .
CONTRACT EIECUIED 0 25-Jun-93 23-JUN-93
SHOP DRAWIWSS 15 29-Jul-93 12-Oct-93 _ . . . . . . . . . . . . . .
PRE CONTRUC1iON CONE. 0 3I-W6-93 31-A9B-93 I A . . . . . . . . . . . . . . . . . . . .
COhS IAU[iION IBD 2-Seo-93 26-Fe1-9/ . . . . . . . . . . . . . . . . . . .
COMST.11 IGH COMPLETION 0 28-46-14 29Fe1-91 N
REMOVE PAVEMENT 35 25-Jam-9/28ie6.9/ I Air
PHASE IIIA--SIAEEISISIDENALI 201 12-W1-93 20-Feb-91 ! 111 a to 11111321 If Elf 1E EE 44 E F'_! . . . . . . . . . . . . . . . . . . . ,
NOTICE 10 BIDDERS 012-Am 431 I2-Ap-93 I A. . . . . . . . . ... . . . . . . . . . . . . . .
bIDS DUE I 9-Sep-93 9-Sed-9I ■ . . . . . . . . . . . . . . . . . . . . . . .
COUNCIL AWARD CONTRACT 1 6-Oct-93 6-Oct-94 ■
CONTRACT EIECUIED I 15-Oct-93 15-Oct-93 I ■.
PRE CONSTRUCTION CONF, 1 29-0(t-93 29-0(t-1S ■
CONSTRUCTION 120 1-Nor-93 21-Fel-9/
COWirRUCTTON COMPLETE 0 26-Fee-91 26-Fee-9/ n
PHASE IV--[ABLE LV.STUDIO 230 26-WO-93 12-Air-9iiiaiLliiti 11 ll!l44i}}EE!'_14lttt
NOTICE TO BIDDERS 0 26-W1-17 21-Atq-93 M . . . . . . . . . . . . . . . . . . . . . . . .
BIDS DUE 1 27-fe9-93 23-Sep-93 It . . . . . . . . . . . . . . . . . . . . . . .
COtNCIL AWARD CONTRACT 1 19-Oct-93 I"ct-93 ■.
CONTRACT EIECUIED I i9-Oct-13 29-Oct-13 •
TRE COwIRUC110N CONE, 1 29-Oft-93 29-Oct-93 ■
CONSTRUCliON-ROUGH-iN 43 I-Nor-93 I3-Dec-9I . . . . . . . . . .
CONSTRUCTIOm-FINISR WOR( 120 I/-Dec-13 I2-W-9/ . . . . . . . . . . . . . .. .
iO%SIRUCIION COM%LEtE 0 12-A9r-9/12-AN-91 I .A
PHASE V--FIRST a SECOND FLOOR 379 menuiuuuumeuuuuul4nLLLLLnuuuuL.
PREPARE 910 DOCUMNE IS 90
NOTICE TO I,DDERS 9 '7.71 T .7 M. .� . , . . . . Il
PIGS DUE 1 I to. W
COUNCIL AWARD CONIAACI I i •, . . .
WMTRAMA EIECUIED 1 i ■ . . . • • • • ,�
• ORDER MATERIAL 90 i. (DTRUCTION SECOND FLOOR 120 ti'•aFFL1E!!=_iL�a. . . . . . . . . . • • • • •
O1E0 STEEL 3V . . . . . . . . . . . . . . .
n T UnFLEIE CONitAUCIION 30 I �, �T O
IAEi Fl.;OA hOUfiN IN SLAB NO Jen 9S—App.15 a_•,
1-4IRST FLOOR FINISH 675 I %�
i!fFEFtieiitE!!Ei1i!iiEi iEEii'_EiiES!2!EEEEEE44E1ii 3EIEf LEEP iEEL liiiiEifiiEL i!E!L!f4li 4f lltEs , . . . ti
Sol 100 DES16W 160 a�
'FEF;T FUNDS 113 . . . . . . . . . . . . y
S �7 E aAE 610 JOCunENIS Ill ; . . . . . , . .
D DUE I
1. . . . . . . .■. . . . . . . .
�•C I;a■a:uv7Nt6atT l 1 ,•, ��aa�
ACI EIECUTED 1 ■ .V
c-.„xETF,k�IOh CAME. I i ■
. . .
FF IE =