HomeMy WebLinkAboutOrdinance 16479-06-2005Ordinance No ~ ~ y7R-'~~~aZO~~
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE WATER CAPITAL PROJECT FUND IN THE AMOUNT OF $400 000 FROM
AVAILABLE FUNDS FOR THE PURPOSE OF FUNDING AMENDMENT NO 3 TO THE
AGREEMENT WITH MWH AMERICAS, INC (CITY SECRETARY CONTRACT NO
29129) FOR THE PROVISION OF SERVICES TO DEVELOP ADDITIONAL
MAINTENANCE MANAGEMENT SYSTEM (MMS) IMPLEMENTATION AND INTERFACE
COMPONENTS; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES
AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2004-2005 and
in the Budget of the City Manager there shall also be increased estimated receipts and appropriations in
the Water Capital Project Fund in the amount of $400 000 from available funds for the purpose of funding
Amendment No 3 to the agreement with MWH Americas, Inc. (City Secretary Contract No 29129) for the
provision of services to develop additional Maintenance Management System (MMS) implementation and
interface components.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid inoperative or void
for any reason by a court of competent jurisdiction such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 16061 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect upon adoption
APPROVED AS TO FORM AND LEGALITY
As istant i Attorney
ADOPTED AND EFFECTIVE. ~a yn e.. ~.I ~ .DOS
City of Fort Worth, Texas
Mayor and Gounc~l Communication
COUNCIL ACTION Approved on 6/21/2005 Ord No 16479-06-2005
DATE Tuesday June 21 2005
LOG NAME 60MWH3 REFERENCE NO *C-20807
SUBJECT
Authorize the Transfer of Funds Adoption of Appropriation Ordinance and Authorize the Execution
of Amendment No 3 to Agreement with MWH Americas Inc. for Implementation Services
Associated with the Maintenance Management System
RECOMMENDATION
It is recommended that the City Council
1 Authorize the transfer $400 000 00 from the Water & Sewer Operating Fund to the Water Capital
Project Fund in the amount of $400 000 00
2. Adopt appropriation ordinance increasing estimated receipts and appropriations in the Water Capital
Project Fund in the amount of $400 000 00 and
3 Authorize the City Manager to execute Amendment No 3 to the agreement with MWH Americas Inc.
(City Secretary No 29129) for the provision of .services to develop additional Maintenance Management
System (MMS) implementation and interface components for a total cost not to exceed $400 000 00
DISCUSSION
On August 12 2003 (M&C C-19708) the City Council authorized the implementation of a series of strategic
information technology systems within the Water Information Technology (WIT) Program for a contract
(..;~:;: amount not to exceed $2 803 107 The implementation includes. the migration of paper-based water and
~` sewer data into the City's Geographic Information System (GIS) the implementation of a Customer
Relationship Management (CRM) System to support customer service and billing operations and the
implementation of a Maintenance Management System (MMS) that will help manage the lifecycle costs of
.the Water Department's assets and improve the future management and planning of water and sewer
infrastructure.
As of June 10 2005 the WIT Program is approximately 95% complete with the successful implementation
and deployment of the new CRM System and the MMS System for use by Water Department Customer
Service .and Field Operations staff The WIT Program remains on budget and will be completed in July
2005 approximately three months ahead of schedule
In reviewing the outcomes from the MMS business process development phase of the WIT Program a
.number of additional system development and system interface initiatives have been identified These
initiatives would add significant value to the new MMS System implementation by further improving the
efficiency of Water Department staff thereby generating significant time savings within their day-to-day work
activities. Other benefits would include the more timely and efficient reporting of sewer system
performances to the Texas Commission on Environmental Quality (TCEQ) assistance in an affirmative
cMOM defense to the US Environmental Protection Agency (EPA) and improved management and planning
of water and sewer infrastructure The four areas of development include
Logname 60MWH3 Page 1 of 2
1 Maximo Custom Report development - an initial amount of custom report development time was
included in the original WIT Program scope of work, however during the business analysis metrics
assessment and system development phases additional custom reports were identified as being required
by department staff for the day-to-day management and performance reporting associated with the water
and sewer infrastructure and to assist with regulatory reporting to the TCEQ,
2. GIS Pilot project -the final MMS system will be based on the GIS asset inventory for both water and
sewer facilities. In order to better coordinate the -full implementation of the completed GIS system
cooperatively being developed- by the Water Department and the Department of Engineering (DOE) a pilot
project to incorporate sewer asset information into the MMS is being recommended This pilot project
would provide a greater understanding of collection system asset operation and performance support the
timely and efficient reporting of sewer system performance to TCEQ, assist in an affirmative cMOM defense
to the EPA and improve the future management and planning of water and sewer infrastructure
3 GIS Data Conversion Project Management -this includes the provision of a GIS consultant to work in-
house at the City for a fifteen week period to assist the Water Department and DOE with management of
the GIS data conversion project; and
4 Maximo to Buyspeed interface -this includes the development of a system based interface to
Buyspeed to eliminate repetitive entry of inventory ordering replenishment and receivables information into
the Maximo MMS the Buyspeed purchasing system and the MARS financial system thereby improving the
efficiency of warehouse staff and eliminating possible data entry errors within these information systems.
M/WBE - A waiver of the goal for MNVBE subcontracting requirements was requested by the department
and approved by the M/WBE Office because the application of the provisions of this ordinance will impose
an economic risk on the City or unduly delay acquisition of the goods or services
FISCAL INFORMATION/CERTIFICATION
The Finance Director certifies that upon approval and completion of recommendation 1 and the adoption of
the appropriation ordinance, funds will be available in the current capital budget, as appropriated of the
f . Water Capital Projects Fund
TO Fund/AccountlCenters FROM Fund/AccountlCenters
1&2) P162 472045 060162151030 $400.000.00 1~ PE45 538070 0609020 $400.000.00
2) P162 531200 060162151030 $400.000.00 3) P162 531200 060162151030 $400.000.00
Submitted for City Manager's Office b~ Marc Ott (8476):
Originating Department Head S Frank Crumb (Acting) (8207)
Additional Information Contact: S Frank Crumb (Acting) (8207)
Logname 60MWH3 Page 2 of 2