HomeMy WebLinkAboutContract 26038 Southwestern Bell C7-11 -OOA1O :O7 RCVD PLEXAR-Custom° Service
! Agreement
C!TY SECRETARY �"
CSP# 00PDF1169A CQNMACT No. t lY cog
I. PREAMBLE
The undersigned hereby agrees to subscribe to PLEXAR-Custom Service("SERVICE")as set forth in the following terms and conditions.
II. SCOPE OF SERVICE
PLEXAR-Custom SERVICE is a central office based business communications system which serves customers with a minimum of 75 stations.
PLEXAR-Custom SERVICE is provided utilizing existing SWBT facilities and equipment, construction of new facilities, the purchase of new central office equipment, or any
combination thereof. The SERVICE is provided by an arrangement of station lines, switching equipment, customer facility groups, and other facilities located on SWBT's
premises. PLEXAR-Custom Service is offered pursuant to the provisions of SWBT's Rate Package form and such rules, regulations, rates and charges are hereby made a
portion of this Agreement.Should any part of this Agreement be in conflict with the applicable tariffs,the tariffs will govern.
III. GENERAL PROVISIONS
A. SERVICE will be provided to CUSTOMER for a Fixed Rate Term as specified on SWBT's Rate Package form,attached and made a part hereof.
B. SERVICE will be provided for a period of 24 months,beginning on the date of installation.
Proposed effective date ,proposed expiration date
C. This Agreement shall be subject to all applicable Federal,State, and Local laws,ordinances, and regulations, and shall be construed in accordance with the laws of the
state in which SERVICE is furnished.
D. Items specified on the attached Rate Package form will be provided at the rates and charges shown. The rates quoted for services not subscribed to at the time of initial
SERVICE installation(Number Units-20"on the Rate Package form)shall be valid only if installed on or before the contract expiration date or as otherwise specified on the
Rate Package form.
IV. CUSTOMER SERVICE LOCATION(S)&PLEXAR STATION QUANTITIES
A. SERVICE shall be provided to CUSTOMER at the locations specified and at the Cutover and Capacity Quantities for PLEXAR Station types(Digital, Basic,Off-Premises
and/or Non-Working PLEXAR Stations)shown on the Rate Package form attached.
B. Installation of Off-Premises stations will be subject to charges set out on the Rate Package form,charges in applicable sections of SWBT's tariffs,and all other terms and
conditions herein.
C. CUSTOMER acknowledges that SWBT has advised that the level of local exchange access or number of access lines is CUSTOMER'S choice.This number may change
upon CUSTOMER'S request and the usual service order charges will apply only to increases. Changes may be made on a month-to-month basis. The total amount
charged may vary based on the number of simulated access lines.
(CUSTOMER'S initials)
V. FIXED PAYMENT PLAN PROVISIONS
A. The Fixed Payment Plan provides that CUSTOMER shall pay a Fixed Monthly Rate for SERVICE over the Fixed Rate Term,beginning on the date SERVICE is installed.
B. Installation and Non-Recurring Charges shown for this SERVICE may be deferred over the fixed rate term. For subsequent additions of service items after the system is
cutover(Additions),Customer may elect to defer Installation and Non-recurring Charges over the remaining Fixed Rate Term based on the annuity factor referenced on the
Rate Package form.Installation and Non-recurring charges will be applied each and every time services are installed or reinstalled.
C. Fixed Rates are not subject to rate increases initiated by SWBT during the course of this Agreement.
D. Tariffed exchange access services and/or trunk services and miscellaneous service offerings not specified on the attached Rate Package form are subject to SWBT
initiated rate changes.
E. The rates,minimum quantities and maximum capacities specified on the attached Rate Package form are applicable to Additions made during the period of the Fixed Rate
Term.Charges for Fixed Monthly Additions begin at installation of the Addition and end at the end of the Fixed Rate Term. For Additions not specified on the Rate Package
form,or for Additions specified on the Rate Package form but not installed while the quoted rate was still valid (see paragraph III.D.),the rate will be established by an
addendum to this Agreement at the time of the Customer's request.
Vl. PROVISIONS FOR DISCONNECTIONS OR MOVES
A. Disconnection of PLEXAR Stations
If CUSTOMER disconnects PLEXAR Stations prior to the expiration of this Agreement, termination liability may apply Termination liability is applicable only on those
PLEXAR Stations disconnected which result in a reduction in the number of remaining in-service PLEXAR Stations below 65%of the Cutover Quantity(Including all other
cutover station quantities resulting from subsequent system additions during the Fixed Rate Term)The termination liability is the present worth of the sum of the station
rates or the unexpired portion of the Fixed Rate Term for the number of PLEXAR Stations determined above. In addition, the present worth of any Installation and Non-
recurring charges that have been deferred must be paid in full.
B. Complete Disconnection of SERVICE
If CUSTOMER disconnects SERVICE in its entirety, termination liability applies. The termination liability is the present worth of the sum of the station ratefDr the
unexpired portion of the Fixed Rate Term for the number of stations determined in VIA or 65% of the Cutover Quantity (including all other cutover station quantities
resulting from subsequent system additions during the duration of the Fixed Rate Term),whichever is greater. In addition,the present worth of any Installation and Non-
recurring charges that have been deferred must be paid in full
C. Moves of SERVICE to Different CUSTOMER Locations
CUSTOMER may move services from one CUSTOMER location to another where facilities permit, subject to the appropriate Installation, Non-recurring and Recurring
charges associated with the move.Fixed Monthly Rates for PLEXAR Stations at the new location will be established by an addendum to this Service Contract at the time of
the request.Fixed monthly rates for features affected by the move will also be established by an addendum to this Service Contract at the time of the request.Termination
liability may apply.
l JI (;f�i��p1p Vt1�\:VUuD SW4325TX
Ipf 1�1 rr Il Uri���JnU�uq (11-99)
VII. MISCELLANEOUS PROVISIONS
A. All Additions to this Agreement will be made coterminous with the original contract period unless the CUSTOMER initially requests a shorter term.
B. One primary directory listing will be furnished with this SERVICE in accordance with the regulations set forth in the Directory Listings section of SWBT's tariff.
C. The assignment of telephone numbers for this SERVICE shall be in accordance with the Rules and Regulations Applying to All Customers Contracts section of SWBT's
tariff.
D. Sufficient Floor space and the necessary wiring,outlets and commercial power for the operation of the SERVICE shall be furnished by the CUSTOMER who assumes all
responsibility for the safe condition of such floor space,wiring,outlets and power.
E. Monthly End User Common Line Charges will be billed to CUSTOMER for each PLEXAR-Custom station as prescribed by the FCC and set forth in SWBT's Access tariff
An additive equivalent to the Business End User Common Line Charge will apply for each PLEXAR-Custom Access Line.The difference between these two amounts will
F. Pncore ora�tionOo %9�q s
p proposal— see addendum.
VIII. ENTIRE AGREEMENT/AGREEMENT SUBJECT TO REGULATORYAPPROVAL
This Agreement,including SWBT's Rate Package form and any other Attachments,constitutes the entire Agreement of the parties for the provision and use of PLEXAR-
Custom Service and can be amended only by a writing signed by the parties hereto.
IN WITNESS WHEREOF,the foregoing Agreement has been executed by the parties hereto, as of the dates set both below.
Accepted: Accepted:
Southwestern Bell Telephone Company By: S �p ��
By: � L C ("1 F�Iy LOD 8 SI.L
p Printed Name
Title: V•V' iWf.1*1W /f G(d LA4 /� Contact: Y 7f AV I D A 9AA6(r
Date: �P Title: As (I r*hdifferent ttiaa 9Pe"Above
[/ Phone 9/1 S/�/ 7 ( Sal 919
GGU Date: 4117- L/ OO
AP �0 JED 5 0�6R AND LEGALITY:
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Contract Authorization
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Date
vII�,S�i`��d,L Iti�JIS'eOND SW4325TX
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ADDENDUM
TO
PLEXAR-CUSTOM DIGITAL SERVICE AGREEMENT
BETWEEN SOUTHWESTERN BELL TELEPHONE AND THE CITY OF FORT WORTH
CSP# OOPDF1169A
VII.F. Southwestern Bell's proposal to the City of Fort Worth, dated
5/18/2000, is attached hereto as Exhibit 1 and hereby incorporated for
all purposes incident to this agreement.
APPROVAL
SOUTHWESTERN BELL TELEPHONE CITY OF FORT WORTH
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City of Fort Worth, Texas
"agar andCommunication
Council
DATE REFERENCE NUMBER LOG NAMEPAGE
6/20/00 **P_9127 00-0149 1 of 2
SUBJECT AUTHORIZE THE PURCHASE OF CONTRACT SERVICES FOR CUSTOM PLEXAR
SERVICE WITH SOUTHWESTERN BELL COMMUNICATIONS FOR THE
INFORMATION TECHNOLOGY SOLUTIONS DEPARTMENT
RECOMMENDATION:
It is recommended that the City Council authorize the purchase for a 24-month contract for Custom
Plexar Service for the Information Technology Solutions Department with Southwestern Bell
Communications on the basis of the low responsive proposal in the amount of $930,268.80 with
monthly payments for service due within 30 days from the date invoice is received.
DISCUSSION:
Currently, most City facilities have separate phone systems, sometimes more than one. Some phone
systems have features that others do not, and none is capable of a simple call transfer between them.
This leads to inconvenience and confusion for citizens seeking information, services and people doing
business with the City.
ADVERTISEMENT - The Request for Proposal (RFP) was advertised in the Commercial Recorder on
May 3 and 10, 2000. This RFP notification was mailed to 180 vendors. Two RFP's were received.
Caprock Communications was non-responsive in that no details were returned with their proposal
making it impossible to evaluate.
BID TABULATION -
Southwestern Bell Communications Caprock Communications
12-Months at $479,520.00 /Year Non-Responsive
24-Months at $465,134.40 / Year Non-Responsive
36-Months at $455,544.00 / Year Non-Responsive
The recommendation for a 24-month contract for Custom Plexar service with Southwestern Bell is
based on plans to unify the City's multiple phone systems and exchanges (871, 877, 212, etc.) into a
single PBX-based system with one exchange (392). This takes advantage of the fiber optic cabling that
is being provided to 17 major City facilities and puts the City in an advantageous position to improve the
features and functionality of its communications system as new telecommunications technology is
introduced. Moving to a unified phone system will reduce the inconvenience and confusion inherent in
the existing telephone system arrangement.
The City needs 24 months to transition the major City facilities to the PBX system. By going with the 24
month contract, the City will save $10,805.76 from it's current phone system. This period includes
retaining a consultant to assist with analysis of the City's business needs and the creation of a full
implementation plan including the number changeover to the 392 exchanges. The final six to nine
months of the period will be spent implementing the unification.
City of Fort Worth, Texas
"Agar And council C.0mmunicaflon
DATE REFERENCE NUMBER LOG NAME PAGE
6/20/00 **P-9127 00-0149 2 of 2
SUBJECT AUTHORIZE THE PURCHASE OF CONTRACT SERVICES FOR CUSTOM PLEXAR
SERVICE WITH SOUTHWESTERN BELL COMMUNICATIONS FOR THE
INFORMATION TECHNOLOGY SOLUTIONS DEPARTMENT
There are major advantages in awarding a 24-month contract. Southwestem Bell's proposal includes a
65 percent termination liability, which means that in any given City facility, the City must pay for 65
percent of the total number of active Plexar stations stated in the contract regardless of whether they
remain active. The 24-month contract and the City's implementation plan avoid termination liability
charges entirely while implementing the unified phone system as quickly as possible. Further, because
the City will no longer be paying Southwestern Bell for Custom Plexar after 24 months, these funds can
be redirected to pay for the PBX equipment required for the unification. Thus, the unification of the
phone system is expected to be accomplished within currently budgeted levels for telephone service.
M/WBE - A waiver of the M/WBE requirement for subcontracting goals was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of goods and services is
from a source where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated,
of the Information Services Fund.
CB:I
BQN/00-0149/RC
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to) APPROVED
Charles Boswell 8511 CITY COUNCIL
Originating Department Head:
JUN 20 2000
Jim Keyes 8517 (from) k4 ,
P168 535080 0047000 $930,268.80 c•�.�,.
Additional Information Contact: City 4�emtary the
Robert Combs 8357