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Home My WebLink AboutContract 45189-R1 W F t;��x1 "I 1�it 14'5 IT114 4"Ij CITY OF FORT WORTH .u� . .. REQUEST TO EXERCISE RENEWAL OPTION November 2, 2015 Apex Systems 669 Airport Freeway Suite 410 Hurst, TX 76053 Re: REQUEST TO EXERCISE RENEWAL OPTION Contract No. CSC No. 45189 (the"Contract") Renewal Term November 6, 2015 through August 28, 2016 The above referenced Contract expires on August 5, 2015. Pursuant to the Contract, renewals are at the mutual agreement of the parties. This letter is to inform you that the City requests renewal of CSC No. 45189 for an additional one year period, which will begin immediately upon the expiration of the current term and will end on November 5, 2016. All other terms and conditions of CSC No. 45189 remain unchanged. Please return your signed agreement letter, along with a copy of your current insurance certificate, to the address set forth below. Please log onto BuySpeed Online at http://fortworthtexas.goy/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Request for Contract Renewal, please contact me at the telephone number listed below. Sincerely yours, Eryck Walker, Senior Buyer FMS, Purchasing Division 817.392.6610 I hereby acknowledge receipt of the Contract Renewal Notice for CSC No 45189 for a one year period ending on November 5, 2016. By: M c a,( ) Date: Printed Name and Title Signature i wo CITY RT ,1 O TH: A w TT/7 ES T— Sus A ms,Assistant City Manager Ma�� „ � tr, S Date: 1 w..,.,... __ we M&C No. . „f, I M&C Review FORT WO RTH 3 _ _ _ _ . ;3.� .:;�� -- �.N..<,., :-. .:...:;cr.r',;.w :z-.�. >"'.:2f� _ _ -�.r,.-�:-,.=w'.'`-'__u �.�t., w:G _ ✓_�'%"';S*w.'rSr `�`.:' rir'-"4?:• 2 Vim: w =s y-."�_}- n:_.,. - .r ....-.��xn '�>e :: �»:.. - A C .AflQl �yy� Q11YY .1t. tl . B REFERENCE LOG 04TECHNOLOGY STAFFING AND DATE: 11/5/2013 NO.: C-26551 NAME: PLACEMENT SERVICES MULTIPLE AWARD CODE: C TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT: Ratify Expenditures in the Amount of$7,473.00 and Authorize Execution of Professional Services Agreements for Technology Staffing and Placement Services with Apex Systems, Inc., Kforce Inc., Sentari Technologies, Inc., and TEKsystems, Inc., Using Multiple Texas Department of Information Resources Contracts for the Information Technology Solutions Department in the Combined Aggregate Amount of $3,142,630.00 on an Annual Basis (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to ratify expenditures in the amount of$7,473.00 and authorize the execution of Professional Services Agreements for Technology Staffing and Placement Services, using multiple Texas Department of Information Resources contracts with Apex Systems, Inc., using DIR-SDD-2274 with Kforce Inc., using DIR- SDD-2337 with Sentari Technologies, Inc., using DIR-SDD-2385 and with TEKsystems, Inc., using DIR-SDD-2367 for the Information Technology Solutions Department in the combined aggregate amount of$3,142,630.00 on an annual basis. DISCUSSION: The purpose of these Professional Services Agreements (Agreements) is to allow the Information Technology Solutions (ITS) Department and other City departments, to have Agreements in place for staff augmentation to assist in the development and implementation of technology projects and to use as temporary backfills for staffing vacancies. These projects would include, but are not limited to: Public Safety Radio Communications System Upgrade; Radio Tower Replacement Project; Software package installation and implementation - i.e., e-mail archiving system, Windows 7, etc.; and Migrations of unsupported database versions to the most recent and supported version of MS SQL Server database. Funds are included in the approved operating and capital budgets of the specific projects. Texas Department of Information Resources (DIR) is authorized to offer the Cooperative Purchasing Program to state agencies, public institutions of higher learning, public school districts and local governments. Pursuant to state law, a local government that purchases goods or services under the Interlocal Cooperation Act satisfies otherwise applicable competitive bidding requirements. M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the IT Solutions Department and approved by the M/WBE Office, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services is from sources where http://apps.cfwnet.org/council_packetimc_review_asp?11=1 9039&councildate=11/5/2013[11/22/2013 9:34:32 AM] M&C Review subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, these Agreements shall be authorized for a combined aggregate amount of$3,142,630.00 annually. Each Agreement shall begin on November 6, 2013 and expire on the dates indicated below to coincide with the expiration dates of the respective cooperative DIR contracts. All of the Agreements will be non-exclusive, and services will be provided by the vendors based on the City's staffing needs and the availability of qualified vendor resources. No specific amount is guaranteed for either Agreement. VENDOR CONTRACT COOPERATIVE NUMBER GONTRAGT AGREEMENT AMOUNT END DATE Apex Systems, Inc. DIR-SDD-2274 $ 671,315.00 8/28/2014 Kforce, Inc. DIR-SDD-2337 $ 571,315 ^^ 8/07/2014 Sentari Technologies, Inc. DIR-SDD-2385 $1000,000..09 8/07/2014 TEKsystems, Inc. DIR-SDD-2367 $4,000$00:00 9/03/2014 RENEWAL OPTIONS - Each Agreement may be renewed for up to two additional one year terms at the City's option, in accordance with the terms established in the contracts between DIR and the individual vendor. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. ADMINISTRATIVE AMENDMENT-An administrative amendment or increase may be made by the City Manager in the amount up to $50,000.00 for each Agreement and does not require City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds will be available in the Fiscal Year 2014 operating budgets and capital budgets, as appropriated, of the Information Systems Fund, Information Systems Capital Projects Fund, General Fund, and Stormwater Utility Fund. TO Fund/Account/Centers FROM Fund/Account/Centers P168 539120 0043010 $598.890.00 P168 539120 0045021 $1.646.748.00 P168 539120 0043020 $6,474.00 P168 539120 0045000 $114.167.00 P168 539120 0045010 $334.231.00 P168 539120 0045030 $190.669.00 P168 539120 0048001 $452.145.00 P168 539120 0048002 $157.021.00 P251 539120 041030173580 $214.979.00 PE69 539120 0209000 $251.690.00 GG01 539120 0135010 $167.186.00 C296 539120 0131030136180 $100.942.00 GG01 539120 0141000 $400.000.00 P168 539120 0046020 $83.17100 hftp://apps.cfsmet.org/council._packet/mc_review.asp?11=19039&councildate=11/5/2013[11/2212013 9:34:32 AM] M&C Review Submitted for City Manager's Office by-, Susan Alanis (8180) Originating Department Head: Peter Anderson (8781) Additional Information Contact: Mai Tran (8858) ATTACHMENTS http://apps.cftvnet.org/council_packetfmc-review.asp?ID=19039&councildate=l 1/5/2013[I1/22/2013 9:34:32 AM]