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Home My WebLink AboutContract 26054 CITY CONTRACT NO SECRETARY. Texas Association of Local Health Officials Collaborative Agreement Revised 7-6-00 The purpose of this document is to establish a collaborative among local health departments in Texas for the purpose of applying for computer network funding from the Telecommunications Infrastructure Fund Board (TIFB), in order to improve local public health. Participants shall be the local health departments listed in attached Exhibit A. This agreement is by and between the participating local health departments, hereinafter collectively operating as the Texas Association of Local Health Officials Collaborative (TALHO Collaborative). This agreement, at a minimum, shall be in force through the period of the TIFB grant and six months thereafter, so that required post-grant reporting can be completed. WITNESSETH WHEREAS, the participating local health departments wish to file a grant application with the Telecommunications Infrastructure Fund Board, State of Texas, for funding up to $4.5 million, or approximately $60,000 per site in equipment and services, for the Telecommunications Infrastructure Board (TIFB) Public Health Internet Connectivity Grant; and WHEREAS the participating local health departments believe it to be in their best interests to join in the application to develop a project; and WHEREAS, the participating local health departments agree to each accept the responsibility to adhere to all pertinent federal, state, and local laws and TIFB regulations; and WHEREAS, this agreement certifies that the objectives of the grant application submitted to the TIFB have been reviewed and that it is mutually agreed to cooperate to whatever extent is necessary in carrying out the work plan described in the application; and WHEREAS, the participating local health departments agree that a TALHO Collaborative Management Committee is established consisting of the named project officials on the TIFB application, and the Texas Association of Local Health Officials (TALHO) representatives as designated by TALHO, and WHEREAS, this agreement certifies that it is understood by all of the participating entities that it is the responsibility of the members of the ''Off NCE /a ply TALHO Collaborative Management Committee to determine how to disburse funds among the members, resolve grievances, subcontract with other organizations and individuals as needed; and WHEREAS, TALHO is an established organization that will remain viable after the TIFB grant period, TALHO governance procedures and bylaws will guide the continuation and maintenance of the project after the TIFB grant period; and WHEREAS, the TALHO Collaborative Management Committee will establish policies and rules for: making grant management decisions; accepting new members; the disposition of grant equipment for members that might quit the collaborative during the grant period. WHEREAS, the participating local health departments acknowledge their intent to continue to be responsible for recurring telecommunications and Intemet Service Provider fees after the end of the TIFB grant period. WHEREAS, the participating local health departments agree to the terms listed one through ten of the addendum to this Intra Local Agreement, and in consideration for agreeing to those terms, TALHO will use funds provided by the Texas Department of Health to meet the local match requirements of the TIFB project. NOW THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: In case of any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Agreement shall be construed as if such invalid or unenforceable provision had never been contained herein. SIGN THIS 14th DAY OF July , 2000 / Assistant City Manager 97� nature of Othorized Individual Libby Watson City of Fort Worth Public Health Department Name of Authorized Individual Local Health Department & • 1.19 6q ATTESTED BY Contract Authorization Date AP D AS LEGAL ': Rate Addendum to Collaborative Agreement: List of Health Alert Network Requirements The local match requirement of the Telecommunications Infrastructure Fund Board (TIFB) will be paid for by the collaborative with funds that the Texas Association of Local Health Officials (TALHO) receives by contract from Texas Department of Health (TDH). The original source of these funds is a grant from Centers for Disease Control and Prevention (CDC) for the Health Alert Network (HAN). Terms of the CDC grant call for certain capabilities to be funded at the local level. The contract between TDH and TALHO address the technical requirements of the CDC grant. Below are listed the requirements that will pass to the local health departments (LHDs)to assure that terms of the CDC grant are met. This will allow the use of$612,000 of federal funds to be used in the HAN project. This will meet the TIFB local match requirement. The requirements listed below fall under four broad categories: • Use of equipment • Participation in health alerts • Participation in distance learning • Project evaluation Use of Equipment: 1. The Health Alert Network(HAN) needs to function as a system to function properly. In order to assure that the system works — local health officials should not be reluctant to use the equipment because of a lack of technical support. Therefore the local health department (LHD) agrees to make arrangements for adequate network and desktop user support so that bio-terrorism and public health alert functions may occur in a timely manner. Support arrangements will include repair of equipment, administration of servers where appropriate, the ability of users to obtain answers to hardware and software operational questions, and other general technical support. Participation in the Texas Rural Hospital Telecommunications Alliance (TRHTA) centralized helpdesk will meet this requirement. 2. The HAN must be able to function 24 hours a day, seven days a week if it is to be used as a tool to protect citizens from bioterrorist events and other public health threats. Therefore, LHDs that have a single Internet connection agree to have a backup capability such as at least one desktop workstation that has dial-up 56kbps Internet connectivity to an alternate Internet Service Provider. Those LHDs that have multiple connection options to the Internet meet this requirement. 3. The HAN will not function correctly if local health officials do not have access to the equipment and network, therefore the LHD agrees to have policies and procedures in place that allow/enable the use of the equipment and network by appropriate staff in support of the HAN including access to the Internet. T�IX 4. The LHD agrees to provide physical security to network equipment so that it will be available in the event of emergencies. The LHD agrees: • Routers, gateways, utility hosts should be located in areas where physical access is restricted; e.g., locked room or closet. • There should be policies in place addressing: physical access to equipment, site emergency and disaster recovery, and acceptable use. Participation in Health Alerts 5. The HAN will include a broadcast messaging capability so that health alerts can be sent to appropriate local officials in the event of a bioterrorist attack or other health alert. In order for this system to function correctly, accurate rosters of those officials with current contact information need to be maintained. The LHD agrees to maintain their roster of officials and to provide Texas Department of Health (TDH)with updated records. 6. Detection of bioterrorist events will be based largely on analysis of reportable disease data. In order to improve the collection and analysis of data that might indicate a bioterrorist or other public health threat,the LHD agrees to use the HAN for surveillance and reporting of notifiable disease conditions. 7. Testing of the HAN system will be an important element of successful implementation; therefore the LHD agrees to participate in the development and testing of health alert notifications. 8. Local health officials' familiarity with the HAN equipment is essential for the system to function properly. Therefore, HAN equipment may also be used for other regular health department functions. This is often referred to as dual use. The LHD may use HAN equipment for dual uses. Participation in Distance Learning 9. A key component of the Texas bioterrorism preparedness and response effort is the training of local officials in bioterrorism and other public health threats. Distance learning programming is available from sources including the Centers for Disease Control (CDC), other federal and state agencies, universities, and health science centers. The LHD agrees to participate in bio-terrorism distance learning activities as they become available; and to designate a staff member to serve as the distance learning contact. The local distance learning contact will: • Market distance learning programs through the dissemination of bulletins or fliers to local target audience(s). • Serve as local site facilitator for distance learning programs. „ u�G��4 G,KCCOPID �I u MINP1,01 Ely Project Evaluation 10. TUB requires that the TIFB grant project be evaluated, and that the evaluation plan be included in the TIFB grant application. The US Department of Justice in conjunction with the CDC will conduct a nationwide survey of the organizational capacity of local jurisdictions to meet bioterrorist threats. Future federal funding for bioterrorism preparedness may be based on survey results. The LHD agrees to assess and evaluate organizational capacity according to the Department of Justice Bio-Terrorism/ Weapons of Mass Destruction Preparedness Public Health Survey by March 1, 2001. This survey instrument will be used as the basis for the required TIFB evaluation plan. o fC0'`'l[169 TM Exhibit A Local Health Departments Participating in the TALHO Collaborative Region 1 Lubbock City Health Department Plainview-Hale County Health District South Plains Public Health District City of Amarillo Department of Public Health Regions 2 & 3 City of Irving Environmental Health Collin County Health Care Services City of Fort Worth Public Health Department City of Garland Environmental Health Grayson County Health Department Greenville Hunt County Health Department Abilene Public Health District Brownwood Brown County Health Department Denton County Health Department Corsicana Navarro Public Health District Dallas City Department of Environmental Health Services Dallas County Health & Human Services Scurry County Health Department Wichita Falls Wichita County Public Health District Tarrant County Public Health Department Sweetwater Nolan County Health Department Regions 4 & 5 Marshall Harrison County Health District Paris Lamar County Health Department Gregg County Health Department Texarkana Bowie County Family Health Center Angelina County & Cities Health District Jasper Newton County Public Health District Smith County Public Health District Cherokee County Health Department Wood County Health Department rYtII�cM1�5�!7��a��Q,(J�� o V"'`11'�C_'L UU9 ULS(IC Regions 5 & 6 Harris County Health Department Hardin County Health Department Beaumont City Health Department Galveston County Health District Orange County Health Department Port Arthur City Health Department Montgomery County Health Department Chambers County Health Department Liberty County Local Health Unit Houston Health& Human Services Department Regions 7 Bell County Public Health District Austin Travis County Health& Human Services Milam County Health Department Hays County Health Department Williamson County& Cities Public Health District Waco McLennan County Public Health District Regions 8 Atascosa County Health Department Bandera County Local Health Unit Comal County Health Department Victoria City County Health Department San Antonio Metropolitan Health District Jackson County Health Department Cuero-Dewitt County Health Department Calhoun County Health Department Uvalde City County Health Department Regions 9 & 10 Ector County Health Department El Paso City County Health and Environmental District Andrews City County Health Department Midland Health Department San AngeloTom Green County Health Department yII''�cp/a�� U U�: 1? c t P ° Regions 11 Corpus Christi Nueces County Public Health District Cameron County Health Department Hidalgo County Health Department San Patricio County Health Department City of Laredo Health Department Willacy County Local Health Unit Live Oak County Health Department FORM 1: PUBLIC HEALTH CARE COVER PAGE NAME OF INSTITUTION: Fort Worth City of Name of Contact Person: Libby Watson Title of Contact Person: Assistant City Manager Mailing Address: 1800 University Drive Fort Worth, TX 76107 Telephone Number: 8178716209 Fax Number: 8178716240 E-Mail Address: WatsonL@ci.fort-worth.tx.us Federal Tax ID#: 1-75-6000528-6 County Name: Tarrant State Senator: See Attachment 1 State Rep.: See Attachment 1 ♦ TOTAL TIFB FUNDS REQUESTED $ 58,450.00 ♦ TOTAL LOCAL FUNDS FOR PROJECT $ 5,845.00 (supplied by TDH) • If applicable, NAME OF COLLABORATIVE IN WHICH YOUR INSTITUTION IS PARTICIPATING: Texas Hospital Telecommunications Alliance (TORCH collaborative) Date: July 14, 2000 Signature o uthorized Official Libby Watson, Assistant City Manager Printed Name and Title G1 W6°D FORM 19 - BUDGET SUMMARY Applicant Name: City of Fort Worth BUDGET SCHEDULE TIFB Funds Funded by TDH In-Kind* Total A. Personnel B. Contractual Services $ 22,430 $ 5,845 $ 28,275 C. Travel D. Supplies & Materials $ 1,150 $ - E. Equipment&Assets $ 34,870 $ - TOTAL DIRECT EXPENSES $ 58,450 $ 5,845 $ - $ 64,295 Program Income (if known) * Please Identify Source: Source Amount CDC Grant via TDH $ 5,845 TOTAL $ 5,845 1 approve the budget for this project and agree to abi by aTl-ffnanc' I idelines. Signature of Financial Officer S ture of Aut ized Official Robert H. Striker, Administrative Services Libby Watson, Assistant City Manager Typed or Printed Name and Title manager Typed or Printed Name and Title July 14, 2000 July 14, 2000 Date Date ORD TIFB Form/Budget Summary(1/98) err}��u��U�pyNl)I��( ItM�ISUr�I�iW��)W;/(JII G :� U'J��J VI L U U p U R. SCHEDULE B - CONTRACTUAL SERVICES Applicant Name: City of Fort Worth Type of Expense Quantity/ TIFB Fund Local Fund In-Kind Total Duration Section 1: Telecommunications a. ISP and Internet Installations 1 $ 1,100 $ 1,100 b. ISP Fees and Line Charges 12 $ 3,600 $ 3,600 c. Remote Network Monitoring 12 $ 3,160 $ 3,160 d. Cisco Customer Service Center 12 $ 350 $ 350 e. Help Desk 12 $ 350 $ 350 f. Email/WebNideo Server Hosting 10 $ 2,000 $ 2,000 Total Section 1 $ 10,560 $ - $ - $ 10,560 Section 2: Project Management a. Project Design/Management 10 $ 5,845 $ 5,845 b. Staging and Implementation 1 $ 3,500 $ 3,500 c. Technical Site Survey 1 $ 370 $ 370 d. Web site/Data Integration 1 $ 3,000 $ 3,000 $ - Total Section 2 $ 6,870 $ 5,845 $ - $ 12,715 Section 3: Training a. Training 2 $ 5,000 $ 5,000 $ - Total Section 3 $ 5,000 $ - $ - $ 5,000 TOTAL DIRECT EXPENSES SECTION 1 + 2 + 3 = $ 22,430 $ 5,845 $ - $ 28,275 NOTE: Using the Justification Attachment form, justify and briefly describe the basis for arriving at the cost of each line item, including the type of service, number of hours, rate per hour, and travel costs for consultants, if any. I approve the budget for this roject and agree a ' e b all financial uidelines. 4 � Signature of Financial Officer ignature of thorized Official Robert H. Striker Libby tson Administrative Services Manager Assistant City Manager Typed or Printed Name and Title Typed or Printed Name and Title July 14, 2000 July 14, 2000 Date Date NCO !c' TIFB Form/Budget Sched B(1/98) go�,�,. SCHEDULE D - SUPPLIES & MATERIALS Applicant Name: City of Fort Worth Type of Expense Quantity TIFB Funds Local Funds In-Kind Total Section 1: Software Groupware Software 1 $ 500 $ 500 Utility Software 1 $ 150 $ 150 $ - Total Section 1 $ 650 $ - $ - $ 650 Section 2: Other Racks 1 $ 350 $ 350 Surge Suppressors 7 $ 150 $ 150 Total Section 2 $ 500 $ - $ - $ 500 TOTAL DIRECT EXPENSES SECTION 1 + 2= $ 1,150 $ - $ - $ 1,150 NOTE: Using the Justification Attachment form,justify and briefly describe the basis for arriving at the cost of each line item. See Section 4, Page 3 of the Application Guide for additional information. I approve the budget for this project and agree to abide all financial gui eines. off/ 4— Signature of Financial Officer n ture of Aut orized Official Robert H. Striker Libby Wats n Administrative Services Manager Assistant City Manager Typed or Printed Name and Title Typed or Printed Name and Title July 14, 2000 July 14, 2000 Date Date �fv�?,q��p�r,�/ C)�IrII1aIL�Us�IW�W/G TIFB Form/Budget Sched D(1/98) SCHEDULE E - EQUIPMENT / FIXED ASSETS Applicant Name: City of Fort Worth Type of Expense I Quantityl TIFB Funds Local Fund In-Kind I Total Section 1: Network Hardware a. Router 1 $ 17,000 $ 17,000 b. Switch 1 $ 1,700 $ 1,700 c. UPS 1 $ 660 $ 660 $ - $ - Total Section 1 $ 19,360 $ - $ - $ 19,360 Section 2: Computer/Video Hardware a. Servers 1 $ 1,750 $ 1,750 b. Workstations 3 $ 6,600 $ 6,600 c. Video streaming equipment 1 $ 1,500 $ 1,500 d. Satellite reception equipment 1 $ - $ - e. Broadcast fax server 1 $ 3,000 $ 3,000 Total Section 2 $ 12,850 $ - $ - $ 12,850 Section 3: Wiring a. Cable Installation 5 $ 1,200 $ 1,200 $ - Total Section 3 $ 1,200 $ - $ - $ 1,200 Section 4: Other Equipment a. Printer 2 $ 1,110 $ 1,110 b. Scanner 1 $ 350 $ 350 $ - Total Section 4 $ 1,460 $ - $ - $ 1,460 TOTAL DIRECT EXPENSES SECTION 1 + 2+ 3 + 4= $ 34,FO $ - $ - $ 34,870 approve the budget for this project and agree to ide by all finan *aI guidelines. G� Signature of Financia Off cer SVatbre of Aut rized Official Robert H. 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Authorize the City Manager to enter into an Interlocal Collaborative Agreement with the Texas Association of Local Health Officials (TALHO) to establish a collaboration among local health departments for the purpose of applying for funds from the Telecommunications Infrastructure Fund Board in order to establish a statewide Health Alert Network; and 2. Authorize the City Manager to enter into a Memorandum of Understanding (MOU) with the TALHO and the Texas Department of Health (TDH) for the purpose of establishing a Health Alert Network; and 3. Accept computer equipment and services valued at approximately $60,000 for participation in the Health Alert Network. DISCUSSION: Sixty local health departments (see attached exhibit A) throughout the state have agreed to form a collaborative effort with TALHO who will, on behalf of the group, apply for funding to implement the Texas Health Alert Network (HAN.) The purpose of the Texas HAN is to provide computing and communications capability for all public health staff in local health departments, as well as high performance, continuous, reliable, nationwide, secure connectivity in order to: a) Assure the development of local and state systems for receipt and broadcast of urgent health alerts; and b) Establish a comprehensive distance learning infrastructure; and c) Assure that public health agencies have the organizational capacity to preserve, protect, and promote the health of their communities; and d) Conduct on-line disease reporting and surveillance. The interlocal agreement with TALHO consists of two major requirements: 1) agreeing to be part of the collaboration, and 2) acknowledging the intent to maintain telecommunications connectivity in order to continue to use the equipment after the end of the grant period. City of Fort Worth, Texas IMAllar and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 7/11/00 G-12957 50NETWORK 2 of 2 SUBJECT _PARTICIPATION IN HEALTH ALERT NETWORK This network will be part of an integrated nationwide Health Alert Network that is partially funded by the Centers for Disease Control and Prevention through funding provided in the "Defense Against Weapons of Mass Destruction Act of 1996." The MOU outlines the role and expectations of the receiving agency, TALHO and the TDH, and describes the roles of the performing agency, the City of Fort Worth Public Health Department. The City will also commit to maintaining connectivity and providing equipment maintenance after the initial warranty period expires, which will be at a nominal cost and absorbed in the normal departmental budget. This grant will result in approximately $60,000 in equipment and services for each health department that participates in the collaborative. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that this action will have no material effect on City funds. LW:k Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) APPROVED Libby Watson 6183 CITY COUNCIL Originating Department Head: Letha Aycock 7201 (from) ,iUL. 11 2000 Additional Information Contact: A..,l�:w•a/ City Secretaryof tha Letha Aycock 7201 City of Fort Worth,Texas