HomeMy WebLinkAboutContract 26059 CITY SEC
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CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and Garcia and
Associates, Inc. (the "ENGINEER"), for a PROJECT generally described as: Polytechnic
Heights Educational Corridor Infrastructure Improvements, Phase 2
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) Monthly invoices will be issued by the ENGINEER for all work performed
under this AGREEMENT. Invoices are due and payable within 30 days of
receipt.
(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so
contested will be withheld from payment, and the undisputed portion will be
paid. The CITY will exercise reasonableness in contesting any bill or
portion thereof. No interest will accrue on any contested portion of the
billing until mutually resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving seven (7) days' written notice to CITY, suspend services under this
AGREEMENT until paid in full, including interest. In the event of
suspension of services, the ENGINEER shall have no liability to CITY for
delays or damages caused the CITY because of suc f
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Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work
to be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations
shall be furnished by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect the total PROJECT
cost and/or execution. These conditions and cost/execution effects are not
the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction
site, whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other entity
of their obligations, duties, and responsibilities, including, but not limited to,
all construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction
work in accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to
determine, in general, if the work on the PROJECT is being performed in a
manner indicating that the PROJECT, when completed, will be in
accordance with the Contract Documents, nor shall anything in the
Contract Documents or the agreement between CITY and ENGINEER be
construed as requiring ENGINEER to make exhaustive or continuous on-
site inspections to discover latent defects in the work or otherwise check
the quality or quantity of the work on the PROJECT. If, for any reason, the
ENGINEER should make an on-site observation(s), on the basis of such
on-site observations, if any, the ENGINEER shall endeavor to keep the
CITY informed of any deviation from the Contract Documents coming to the
actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be entitled
to rely upon such certification to establish materials, systems or equipment
and performance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market conditions;
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time or qualify of performance by third parties; quality, type, management,
or direction of operating personnel; and other economic and operational
factors that may materially affect the ultimate PROJECT cost or schedule.
Therefore, the ENGINEER makes no warranty that the CITY's actual
PROJECT costs, financial aspects, economic feasibility, or schedules will
not vary from the ENGINEER's opinions, analyses, projections, or
estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations have
been made by the ENGINEER to ascertain that the construction contractor has
completed the work in exact accordance with the Contract Documents; that the
final work will be acceptable in all respects; that the ENGINEER has made an
examination to ascertain how or for what purpose the construction contractor has
used the moneys paid; that title to any of the work, materials, or equipment has
passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY and
the construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT was
finally constructed. The ENGINEER is not responsible for any errors or omissions
in the information from others that is incorporated into the record drawings.
I. Minority and Woman Business Enterprise(M/WBE) participation
In accord with City of Fort Worth Ordinance No. 11923, as amended by Ordinance
13471, the City has goals for the participation of minority business enterprises and
woman business enterprises in City contracts. Engineer acknowledges the M/WBE
goal established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or the
commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of time
of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3)
years after final payment under this contract, have access to and the right
to examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
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contract. ENGINEER agrees that the CITY shall have access during
normal working hours to all necessary ENGINEER facilities and shall be
provided adequate and appropriate work space in order to conduct audits
in compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine and photocopy
any directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that
the CITY shall have access during normal working hours to all
subconsultant facilities, and shall be provided adequate and appropriate
work space, in order to conduct audits in compliance with the provisions of
this article together with subsection (3) hereof. CITY shall give
subconsultant reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photo copy such documents as
may be requested by the CITY. The CITY agrees to reimburse
ENGINEER for the cost of copies at the rate published in the Texas
Administrative Code in effect as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits which are to be in effect prior
to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage if written on
a split limits basis). Coverage shall be on any vehicle used in the course of the
PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease -each employee
Professional Liability
$1,000,000 each claim/annual aggregate
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(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an
Additional Insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverages
specified according to items section K.(1) and K.(2) of this
agreement are provided under applicable policies documented
thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation, non-renewal or
material change in coverage shall be provided to the CITY. A ten
(10) days notice shall be acceptable in the event of non-payment of
premium. Such terms shall be endorsed onto ENGINEER's
insurance policies. Notice shall be sent to the respective
Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the
state of Texas or be otherwise approved by the CITY; and, such
insurers shall be acceptable to the CITY in terms of their financial
strength and solvency.
(f) Deductible limits, or self insured retentions, affecting insurance
required herein may be acceptable to the CITY at its sole discretion;
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must
be also approved. Dedicated financial resources or letters of credit
may also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the ENGINEER
may be required to provide proof of insurance premium payments.
(1) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless such are approved by the
CITY.
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(j) The Professional Liability insurance policy, if written on a claims
made basis shall be maintained by the ENGINEER for a minimum
two (2) year period subsequent to the term of the respective
PROJECT contract with the CITY unless such coverage is provided
the ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood
that insurance cost is an allowable component of ENGINEER's
overhead.
(1) All insurance required in section K., except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When
insurance coverage is maintained by subconsultants, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance. Notwithstanding anything to the contrary contained
herein, in the event a subconsultant's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest, including
personal financial interest, direct or indirect, in property abutting the proposed
PROJECT and business relationships with abutting property cities. The
ENGINEER further acknowledges that it will make disclosure in writing of any
conflicts of interest which develop subsequent to the signing of this contract and
prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
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subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed, the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense. However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes and an adjustment in compensation will be made through an amendment
to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perform,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all, acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local,
state, or federal authorities; and land, easements, rights-of-way, and access
necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
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insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as the CITY deems appropriate; and render in writing decisions
required by the CITY in a timely manner in accordance with the project schedule in
Attachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or timing of
the ENGINEER's services or of any defect in the work of the ENGINEER or
construction contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and
release ENGINEER and its officers, employees, and subcontractors from
all claims, damages, losses, and costs, including, but not limited to,
attorney's fees and litigation expenses arising out of or relating to the
presence, discharge, release, or escape of hazardous substances,
contaminants, or asbestos on or from the PROJECT. Nothing contained
herein shall be construed to require the CITY to levy, assess or collect any
tax to fund this indemnification.
(2) The indemnification and release required above shall not apply in the event
the discharge, release or escape of hazardous substances, contaminants,
or asbestos is a result of ENGINEER'S negligence or if such hazardous
substance, contaminant or asbestos is brought onto the PROJECT by
ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for
contractors negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees, and
subcontractors, for any claim arising out of, in connection with, or
resulting from the engineering services performed. Only the CITY
will be the beneficiary of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the
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CITY and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity
or person regarding the PROJECT a provision that such entity or person
shall have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing
structures associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate
of insurance.
(3) The CITY will specify that the Builders Risk/installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of
a written Notice to Proceed from the CITY.
B. Reuse of Project Documents ---_-- -
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All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will
be at the CITY's sole risk. The final designs, drawings, specifications and
documents shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused
by acts of God, strikes, lockouts, accidents, or other events beyond the control of
the ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to
perform through no fault of the other and does not commence correction of
such nonperformance with five (5) days of written notice and diligently
complete the correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b) Out-of-pocket expenses for purchasing storage containers,
microfilm, electronic data files, and other data storage supplies or
services;
C) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY'S termination for
convenience so that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit
to the CITY an itemized statement of all termination expenses. The CITY'S
approval will be obtained in writing prior to proceeding with termination
services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption,
an equitable adjustment in the PROJECTs schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will
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be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and subcontractors
in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of
negligence or willful misconduct as determined pursuant to T.C.P. & R.
Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party will assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict
or statutory liability, or any other cause of action, except for willful misconduct or
gross negligence for limitations of liability and sole negligence for indemnification.
Parties means the CITY and the ENGINEER, and their officers, employees,
agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely
to be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of
the Association then in effect. Any award rendered by the arbitrators less
than $50,000, exclusive of attorney's fees, costs and expenses will be
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final, judgment may be entered thereon in any court having jurisdiction, and
will not be subject to appeal or modification except to the extent permitted
by Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10
and 11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award
shall become final ninety (90) days from the date same is issued. If
litigation is filed by either party within said ninety (90) day period, the award
shall become null and void and shall not be used by either party for any
purpose in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall survive
termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws
and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be considered.
ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its
officers, agents and employees from and against all claims or liability arising out of
the violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a
written amendment executed by both parties. The following attachments and schedules are
hereby made a part of this AGREEMENT:
Attachment A-Scope of Services
Attachment B -Compensation
Attachment C-Amendments to Standard Agreement for Engineering Services
A ST: CITY OF FORT WORTH
B 1✓ By:
G ria Pearson �_lq_�y Mike Groomer
City SecretaryAssistant City Manager
C _ /�Q/� APPRROOV,ED
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Contract Authorization
_ A. Douglas Rademaker, P.E.
Director, Engineering Department
Date
APPROVED AS TO FORM
AND LEGALITY
Garcia and Associates, Inc.
R
DBy:
Assista y Attorney Rudy darcia, P.E.
President
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ATTACHMENT "A"
General Scope of Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of
Services shall have precedence over the General Scope of Services."
GENERAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the
City regarding the scope of project so that the plans and specifications which are to be
developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to
bring the plans into compliance with the requirements of said agency, including but not
limited to highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes
are required due to changes in the design of the facilities made by the permitting authority.
If such changes are required, the Engineer shall notify the City and an amendment to the
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contract shall be made if the Engineer incurs additional cost. If there are unavoidable
delays, a mutually agreeable and reasonable time extension shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall become
the property of the City. City may use such drawings in any manner it desires; provided,
however that the Engineer shall not be liable for the use of such drawings for any project
other than the project described herein; and further provided, that the Engineer shall not
be liable for the consequences of any changes that are made to the drawings or changes
that are made in the implementation of the drawings without the written approval of the
Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring
the rights-of-way and/or easements for the construction of this project. Sketches and
easement descriptions are to be presented in form suitable for direct use by the
Department of Engineering in obtaining rights-of-way, easements, permits and licensing
agreements. All materials shall be furnished on the appropriate City forms in a minimum of
four (4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on
the preliminary and final plans the location of the proposed utility lines, existing utility lines,
based on the information provided by the utility, and any adjustments and/or relocation of
the existing lines within the project limits. The Engineer shall also evaluate the phasing of
the water, wastewater, street and drainage work, and shall submit such evaluation in
writing to the City as part of this phase of the project.
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineers recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities.
The Engineer shall receive written approval of the Phase 1 Plans from the City's project
manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work
with existing and proposed utilities. The preliminary construction plans shall indicate
location of existing/proposed utilities and storm drain lines. The Engineer shall receive
written approval of the Phase 2 plans from the City's project manager before proceeding
with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3
plans from the City's project manager before proceeding with Phase 4.
' � � ,.
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans
and contract specifications. The approved plans and contract specifications shall be used
as authorized by the City for use in obtaining bids, awarding contracts, and constructing
the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and acceptability
of prospective constructors, subcontractors, and suppliers. When substitution prior to the
award of contracts is allowed by the bidding documents, the Engineer will advise the
owner as to the acceptability of alternate materials and equipment proposed by the
prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals and
in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
DPDD
-19-
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability of
the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
VIP G'C�cuG?D
ATTACHMENT "A"
General Scope of Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of
Services shall have precedence over the General Scope of Services."
GENERAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the
City regarding the scope of project so that the plans and specifications which are to be
developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineers duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to
bring the plans into compliance with the requirements of said agency, including but not
limited to highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes
are required due to changes in the design of the facilities made by the permitting authority.
If such changes are required, the Engineer shall notify the City and an amendment to the
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contract shall be made if the Engineer incurs additional cost. If there are unavoidable
delays, a mutually agreeable and reasonable time extension shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall become
the property of the City. City may use such drawings in any manner it desires; provided,
however that the Engineer shall not be liable for the use of such drawings for any project
other than the project described herein; and further provided, that the Engineer shall not
be liable for the consequences of any changes that are made to the drawings or changes
that are made in the implementation of the drawings without the written approval of the
Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring
the rights-of-way and/or easements for the construction of this project. Sketches and
easement descriptions are to be presented in form suitable for direct use by the
Department of Engineering in obtaining rights-of-way, easements, permits and licensing
agreements. All materials shall be furnished on the appropriate City forms in a minimum of
four(4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on
the preliminary and final plans the location of the proposed utility lines, existing utility lines,
based on the information provided by the utility, and any adjustments and/or relocation of
the existing lines within the project limits. The Engineer shall also evaluate the phasing of
the water, wastewater, street and drainage work, and shall submit such evaluation in
writing to the City as part of this phase of the project.
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10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineers recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities.
The Engineer shall receive written approval of the Phase 1 Plans from the City's project
manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work
with existing and proposed utilities. The preliminary construction plans shall indicate
location of existing/proposed utilities and storm drain lines. The Engineer shall receive
written approval of the Phase 2 plans from the City's project manager before proceeding
with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3
plans from the City's project manager before proceeding with Phase 4.
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PHASE 4
.16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans
and contract specifications. The approved plans and contract specifications shall be used
as authorized by the City for use in obtaining bids, awarding contracts, and constructing
the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and acceptability
of prospective constructors, subcontractors, and suppliers. When substitution prior to the
award of contracts is allowed by the bidding documents, the Engineer will advise the
owner as to the acceptability of alternate materials and equipment proposed by the
prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals and
in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASES
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
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23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability of
the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
M"I" G' GuG}D
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EXHIBIT"A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
PHASE-DESIGN SERVICES: WATER LINE REPLACEMENTIIMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under
ATTACHMENT "A". Work under this attachment includes engineering services for water and/or
sanitary sewer improvements (upgrade to 8")for the following:
Polytechnic Heights Educational Corridor Infrastructure Improvement Project
a. Avenue A
b. Avenue C
c. Avenue E
d. Conner Street
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A— PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the
conceptual engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and
make efforts to obtain pertinent information to aid in coordination of the
proposed improvements with any planned future improvements that may
influence the project. ENGINEER will also identify and seek to obtain
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data for existing conditions that may impact the project including; utilities,
City Master plans, property ownership as available from the Tax
Assessors office.
C. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all
utilities, including utilities owned by the City, TxDOT and railroads. These
entities shall also be contacted if applicable, to determine pians for any
proposed facilities or adjustment to existing facilities within the project
limits. The information obtained shall be shown on the concept plans.
The ENGINEER shall show the location of the proposed utility lines,
existing utility lines and any adjustments and/or relocation of the existing
lines within the project limits. ENGINEER shall complete all forms
necessary for City to obtain permit letters from TxDOT and railroads and
submit such forms to the City. City shall be responsible for forwarding
the forms to the affected agencies for execution.
2. Monthly Progress Report and Neighborhood Newsletter
a. The ENGIENER shall submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
b. ENGINEER will prepare a quarterly newsletter detailing the status of the project for
distribution to the affected Neighborhood Association. The newsletter will be
reviewed and approved by the City prior to distribution.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
T. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and
vertical elevations and other information which will be needed for
use by the ENGINEER in design and preparation of plans for the
project. Information gathered during the survey shall include
topographic data, elevations of all sanitary and adjacent storm
sewers, rim/invert elevations, location of buried utilities, structures,
EA6-2
and other features relevant to the final plan sheets. For sewer
lines located in alleys or backyards, ENGINEER will obtain the
following:
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines. Tie
improvements, trees, fences, walls, etc., horizontally along rear
lines in an approximately 20' wide strip. In addition, locate all rear
house comers and building comers in backyards.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at 1"-20' scale.
Obtain permission for surveying through private property. Locate
horizontal and vertical alignment of utility lines. The improvements,
trees, fences, walls, etc., horizontally along rear lot lines in an
approximately 20' wide strip. In addition, locate all rear house
comers and building comers in backyards. Compile base plan from
field survey data at 1"= 20' horizontal and 1" = 2' vertical scale.
b. Engineer Will Provide The Following Information:
All plans, field notes, plats, maps, legal descriptions, or other
specified documents prepared in conjunction with the requested
services shall be provided in a digital format compatible with the
electronic data collection and computer aided design and drafting
software currently in use by the CITY Department of
Engineering.. All text data such as plan and profile, legal
descriptions, coordinate files, cut sheets, etc., shall be provided
in the American Standard Code for Information Interchange
(ASCII) format, all drawing files shall be provided in
MICROSTATION format or as otherwise approved in writing by
the CITY, and all data collected and generated during the course
of the project shall become the property of the CITY.
The minimum information to be provided in the plans shall include
the following:
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1. A Project Control Sheet, showing ALL Control Points,
used or set while gathering data. Generally on a scale of
not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing City Monument #8901, PK Nail,
5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate
system, and a referred bearing base. Z coordinate
on City Datum only.
C. Descriptive Location (Ex. Set in the centerline of
the inlet in the South curb line of North Side Drive
at the East end of radius at the Southeast comer
of North Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves,
etc., in the same coordinate system, as the Control.
4. No less than two horizontal control points, per line or
location.
5. Station equations relating utilities to paving, when
appropriate.
Public Notification
Prior to conducting design survey, ENGINEER will notify affected
residents of the project in writing. The notification letter shall be
on company letterhead and shall include the following: project
name, limits, DOE project no., Consultant's project manager and
phone no., scope of survey work and design survey schedule.
The letter will be reviewed and approved by the City prior to
distribution.
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iv. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 14 calendar
days after Notice to Proceed Letter is issued.
b. The ENGINEER shall perform conceptual design of the
proposed improvements and furnish four (4) copies of the
concept engineering plans which includes layouts,
preliminary right-of-way needs and cost estimates for the
ENGINEER's recommended plan. ENGINEER shall
perform remaining field surveys required for final design of
selected route(s). The ENGINEER shall also evaluate the
phasing of the water, street and drainage work, and shall
submit such evaluation in writing to the City as a part of
the concept phase of the project. All design shall be in
conformance with Fort Worth Water Department policy
and procedure for processing water design. ENGINEER
shall review the City's water and sewer master plan and
provide a summary of findings pertaining to the proposed
project.
Z. Preliminary Engineering
Upon approval of Part B, Section 1, ENGINEER will prepare preliminary
construction plans as follows:
a. Overall water layout sheets and an overall easement
layout sheet(s).
b. Preliminary project plans and profile sheets which show
the following: Proposed water plan/profile and
recommended pipe size, fire hydrants, water service lines
and meter boxes, gate valves, isolation valves and all
pertinent information needed to construct the project.
Legal description (Lot Nos., Block Nos., and Addition
Names) along with property ownership shall be provided
on the plan view.
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C. For sewer lines, pipelines schedule for point repairs,
rehabilitation and replacement will be located on the base
sheets prepared from survey information gathered under
Part B, Section 2. Conflicts shall be resolved where
pipelines are to be rehabilitated on the same line
segment. Base sheets shall reference affected or
adjacent streets. Where open-cut construction is
anticipated, below and above ground utilities will be
located and shown on the base sheets.
d. Existing utilities and utility easements will be shown on the
plan and profile sheets. ENGINEER will coordinate with
utility companies and the City of Fort Worth to determine if
any future improvements are planned that may impact the
project.
e. The ENGINEER shall make provisions for reconnecting all
water service lines which connect directly to any main
being replaced, including replacement of existing service
lines within City right-of-way or utility easement. When the
existing alignment of a water main or lateral is changed,
provisions will be made in the final plans and/or
specifications by the ENGINEER to relocate all service
lines which are connected to the existing main and
connect said service lines to the relocated main.
f. The ENGINEER will prepare standard and special detail
sheets for water line installation or replacement that are
not already included in the D-Section of the City's
specifications. These may include connection details
between various parts of the project, tunneling details,
boring and jacking details, waterline relocations, details
unique to the construction of the project, trenchless
details, and special service lateral reconnections.
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g. Right-of-Way Research
The ENGINEER will conduct preliminary research for
availability of existing easements where open-cut
construction or relocation of existing alignments is
probable. Temporary and permanent easements will be
appropriated based on available information and
recommendations will be made for approval by the City.
h. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and
rights-of-entry will be in conformance with "Submittal of
Information to Real Property for Acquisition of Property".
L Utility Clearance Phase
The ENGINEER will consult with the City's Water
Department, Department of Engineering, and other CITY
departments, public utilities, private utilities, private utilities
and government agencies to determine the approximate
location of above and underground utilities, and other
facilities that have an impact or influence on the project.
ENGINEER will design City facilities to avoid or minimize
conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of
approved preliminary construction plans to the City's Utility
Coordinator for forwarding to all utility companies, which
have facilities within the limits of the project.
j. Preliminary construction plan submittal
i. Preliminary plans and specifications shall be
submitted to City 31 calendar days after approval
of Part B, Section 2.
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ii. The ENGINEER shall deliver two (2) sets of
preliminary construction plans and two (2) sets of
specifications and contract documents to CITY for
review. Generally, plan sheets shall be organized
as follows:
Cover Sheet
Easement layout (if applicable)
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. The ENGINEER shall submit a preliminary
estimate of probable construction cost with the
preliminary plans submitted. ENGINEER shall
assist City in selecting the feasible and/or
economical solutions to be pursued.
k. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review
comments for preliminary submittal. The CITY shall direct the
ENGINEER in writing to proceed with Final Design for Final
Review.
1. Public Meeting
After the preliminary plans have been reviewed and approved
by the City, ENGINEER shall prepare exhibits along with an
invitation letter and attend public meeting to help explain the
proposed project to residents. The CITY shall mail the
invitation letters.
3. Final Engineering Plan Submittal
a. Final Construction Documents shall be submitted to CITY 14 calendar
days after approval of Part B, Section 2.
Following CITY approval of the recommended improvements, the
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ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each sheet shall be stamped, dated, and signed by
the ENGINEER) and submit two (2) sets of plans and construction
contract documents within 15 days of CITY's final approval. Plan sets
shall be used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction
cost with the final plans submitted.
PART C - PRE-CONSTRUCTION ASSISTANCE
Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the CITY, up to
forty (40) sets of the final approved and dated plans and specifications and
contract documents for the projects to the CITY for distribution to potential
bidders. Proposal will be delivered in electronic format.
b. Bidding Assistance
The ENGINEER shall assist the CITY during phase including preparation and
delivery of addenda to plan holders and responses to questions submitted to
the DOE by prospective bidders.. Engineer shall attend the scheduled pre-bid
conference.
The ENGINEER shall assist in reviewing the bids for completeness and
accuracy. The ENGINEER shall attend the project bid opening develop bid
tabulations in hard copy and electronic format and submit four (4) copies of the
bid tabulation.
C. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project.
The ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
EA6-9 ���U U��G�Li ,
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EXHIBIT "A-2"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
PHASE 2 - DESIGN SERVICES: PAVING AND DRAINAGE IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under
ATTACHMENT "A". Work under this attachment includes engineering services for paving and
drainage improvements for the following:
Polytechnic Heights Educational Corridor Infrastructure Improvement Project, Phase 2
a. Avenue A
b. Avenue C
c. Avenue E
d. Conner Street
e. McKenzie Avenue (excluding the section between Avenue C and Avenue D)
f. Thrall Street (that section between Nashville and Rosedale)
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A— PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the
conceptual engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
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project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, City Master plans,
CITY drainage complaint tiles, existing applicable drainage studies and property
ownership as available from the Tax Assessor's office.
C. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities shall
also be contacted if applicable, to determine plans for any proposed facilities or
adjustment to existing facilities within the project limits. The information obtained
shall be shown on the concept plans. The ENGINEER shall show the location of
the proposed utility lines, existing utility lines and any adjustments and/or
relocation of the existing lines within the project limits. ENGINEER shall
complete all forms necessary for City to obtain permit letters from TxDOT and
railroads and submit such forms to the City. City shall be responsible for
forwarding the forms to the affected agencies for execution.
2. Monthly Progress Report and Neighborhood Newsletter
a. The ENGINEER shall submit a project schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
b. ENGINEER will prepare a quarterly newsletter detailing the status of the project for
distribution to the affected Neighborhood Association. The newsletter will be
reviewed and approved by the City prior to distribution.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information needed by ENGINEER in design and
preparation of plans for the project. Information gathered during the
survey shall include topographic data, elevations of all sanitary and
adjacent storm sewers, rimfinvert elevations, location of buried utilities,
structures, and other features relevant to the final plan sheets. Existing
drainage at intersections will be verified by field surveys. Spot elevations
EA7-2
V-1 'GUPDa
II 6'u F90
will be shown on intersection layouts with cross slope to fit intersecting
grade lines.
b. ENGINEER Will Provide The Following Information:
All plans, field notes, plats, maps, legal descriptions, or other speed
documents prepared in conjunction with the requested services shall be
provided in a digital format compatible with the electronic data collection
and computer aided design and drafting software currently in use by the
Department of Engineering. All text data such as plan and profile, legal
descriptions, coordinate files, cut sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII) format,
and all drawing files shall be provided in MICROSTATION (DWG or
DXF) format (currently Release 12), or as otherwise approved in writing
by the CITY, and all data collected and generated during the course of
the project shall become the property of the CITY.
The minimum survey information to be provided on the plans shall
include the following:
1. A Project Control Sheet, showing ALL Control Points, used or set
while gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing. City Monument #8901, PK Nail,
5/8° Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate
system, and a referred bearing base. Z coordinate
on City Datum only.
C. Descriptive Location (Ex. Set in the centerline of the
inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast comer of North
Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in
the same coordinate system, as the Control.
4. No less than two horizontal control points, per line or location-
r I ��22
EA7-3 ��G1��';;Ol � r)El�UUe1�
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5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
III. Public Notification
Prior to conducting design survey, ENGINEER will notify affected
residents of the project in writing. The notification letter shall be
on company letterhead and shall include the following: project
name limits DOE project No., Consultant's Project Manager and
phone no., scope of survey work and design survey schedule.
The letter will be reviewed and approved by the City prior to
distribution.
iii. Drainage Computations
ENGINEER will review and document the storm water watershed
drainage runoff area and existing street, right-of-way and storm
sewer capacities for the subject site. A drainage area map will be
drawn at 1" = 200' scale from available contour maps.
Calculations regarding street and right-of-way capacities and
design discharges (5-year and 100-year frequencies) at selected
critical locations will be provided. Capacities of existing storm
drain will be calculated and shown. The ENGINEER's
responsibility includes recommendations for improvements of the
existing system as deemed reasonable and consistent with City
standards.
IV. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 60 calendar days
after Notice to Proceed Letter is issued.
b. The ENGINEER shall furnish four (4) copies of the Phase 1
concept engineering plans which include layouts, preliminary
right-of-way needs and cost estimates for the ENGINEER's
recommended plan. The ENGINEER shall also evaluate the
phasing of the water, sanitary sewer, street and drainage
work, and shall submit such evaluation in writing to the City as
a part of the concept phase of the project. _
EA7-4 I j ll' � ��_. r)KOM
aa�
pp�iy, c,
2. Preliminary Engineering
Upon approval of Part B, Paragraph iv, ENGINEER will prepare construction plans as
follows:
a. Drainage area maps with drainage calculations and hydraulic
computations. Information shown on the plans will be consistent with
Part A, Paragraph 1.b. for proposed condition.
b. Preliminary project plans and profile sheets which will show the following:
Curb Lines
Driveways
Medians (if applicable)
Sidewalks
C. Proposed roadway profile grades and elevations along each curb line;
elevations at all p.v.i.'s; p.i's half stations; high and low points; vertical
curve information; and pertinent AASHTO calculations. Profiles for
existing curbs (if any) and existing ground at the left and right-of-way
lines shall be shown. Existing found property comers (e.g. Iron pins) ,
along the existing right-of-way shall be shown on the plans. Profiles for
existing and proposed storm drain mains and leads shall be provided.
d. Existing utilities and utility easements will be shown on the roadway plan
and profile sheets. ENGINEER will coordinate with utility companies and
the City of Fort Worth to ascertain what, if any, future improvements are
planned that may impact the project.
e. Preliminary roadway cross-sections will be developed, from the survey
notes, at intervals not-to-exceed 50 foot along the project length and will
extend 10' past the right of way line on both sides of the street.
Additional cross-sections at important features including driveways, p.i.'s
of intersecting streets, (minimum distance of 100' along cross-street at
each P.I.) walks, retaining walls, etc., will also be provided. Profiles of
centerline of driveways will also be provided where necessary. Scale will
be 1° = 10' horizontal and 1" = 2' vertical.
f. Street and intersection layouts.
EA7-5PIp; (li ESC100 ED
��}7�`' �r,pi'
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g. Proposed plan/profile sheets will conform to City of Fort Worth
construction legend. Adequate horizontal and vertical control shall be
provided on the plan sheets to locate all proposed and existing facilities.
Legal descriptions (Lot Nos., Block Nos., and Addition Names) along
with property ownership shall be provided on the plan view.
h. Furnish as a function of final plans, six (6) copies of the final cross-
sections on 24" x 36" sheets. Information on these sheets will include
centerline station, profile grades and centerline elevations, roadway
section (existing and proposed), right-of-way limits. Scale will be 1" = 20'
horizontal and 1" = 2' vertical with cross sections plotted with stationing
from the bottom of the sheet, and will include laterals and inlets. CITY
policy with regard to parking design shall be maintained. Excavation and
embankment volumes and end area computations shall also be
provided.
1. Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of
existing easements where open-cut construction or relocation of existing
alignments is probable. Temporary and permanent easements will be
appropriated based on available information and recommendations will
be made for approval by the City.
j. Right-of-waylEasement Preparation and Submittal
Preparation and submittal of right-of-way, easements and rights-of-entry
will be in conformance with "Submittal of Information to Real Property
Division for Acquisition of Property".
k. Utility Clearance Phase
The ENGINEER will consult with the City's Water Department,
Department of Engineering, and other CITY departments, public utilities,
private utilities, private utilities and government agencies to determine
the approximate location of above and underground utilities, and other
facilities that have an impact or influence on the project. ENGINEER will
design City facilities to avoid or minimize conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of approved
EA7-6 � '�rr�JCC4&L U='E�00 SD
preliminary construction plans to the City's Utility Coordinator for
forwarding to all utility companies, which have facilities within the limits of
the project.
I. Preliminary Construction Plan Submittal
i. Preliminary construction plans and specifications shall be
submitted to CITY 40 calendar days after approval of Part B,
Section 2.
ii. The ENGINEER shall deliver two (2) sets of preliminary
construction plans and two (2) specifications to CITY for review.
Generally, plan sheets shall be organized as follows:
Cover Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. Preliminary Estimate shall submit a preliminary estimate of
probable construction cost with the preliminary plans submitted.
Engineer shall assist City in selecting the feasible and or
economical solutions to be pursued.
M. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for
preliminary submittal. The CITY shall direct the ENGINEER in writing to
proceed with Final Design for Final Review.
3. Final Engineering Plan Submittal
a. Final Construction Documents shall be submitted to CITY 40 calendar
days after approval of Part B, Section 3.
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each sheet shall be stamped, dated, and signed by
the ENGINEER) and submit two (2) sets of plans and construction
contract documents within 15 days of CITY's final approval. Plan sets
KA7-7
le;Fc'U7J("CIAI��� VREODED
,VE
shall be used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction
cost with the final plans submitted.
PART C -PRE-CONSTRUCTION ASSISTANCE
Administration
a. Bid Documents Submittal
The ENGINEER will make available for bidding, upon request by
the CITY, up to forty (40) sets of the final approved and dated
plans and specifications and contract documents for the projects
to the CITY for distribution to potential bidders. Proposal will be
provided in electronic format.
b. Bidding Assistance
The ENGINEER shall assist the CITY during phase including
preparation and delivery of addenda to, responses to questions
submitted to the DOE by prospective bidders. Engineer shall
attend the scheduled pre-bid conference.
The ENGINEER shall assist in reviewing the bids for
completeness and accuracy. The ENGINEER shall attend the
project bid opening(s) develop bid tabulations in hard copy and
electronic format and submit four(4) copies of the bid tabulation.
C. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for
the project. The ENGINEER shall also consult with and advise
the CITY on design and/or construction changes, if necessary.
ATTACHMENT "B"
COMPENSATION AND SCHEDULE
Polytechnic Heights Educational Corridor- Phase 2
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of$95,305.00
as summarized in Exhibit "13-3." Payment of the total lump sum fee shall
be considered full compensation for the services described in Exhibits
"A-1" and "A-2"for all labor materials, supplies and equipment necessary
to complete the project
B. The Engineer shall be paid in partial payments as described in Exhibit
"BA", Section 1 - Method of Payment.
Each invoice is to be verified as to its accuracy and compliance with the
terms of this contract by an officer of the ENGINEER.
II. Schedule
A. Final Phase 2 plans for:
1. Water Improvements described in Exhibit"A-1" shall be submitted
within 60 calendar days after the "Notice to Proceed" letter is issued.
2. Paving and Drainage Improvements described in Exhibit "A-2" shall be
submitted within 140 calendar days after the "Notice to Proceed" letter
is issued.
B-1
R1,
EXHIBIT"B-3"
COST SUMMARY
POLYTECHNIC HEIGHTS EDUCATIONAL CORRIDOR
PHASE 2
EXHIBIT SCOPE OF SERVICES Fee MWBE
A-1 WATER LINE $25,087.00 $19,102.00 76.0
IMPROVEMENTS
A-2 PAVING/ DRAINAGE $61,251.00 $ 2,100.00 3.5
IMPROVEMENTS
REPRODUCTION $ 6,786.00 $2,714.00 40.0
MWBE MGMT $ 2,181.00 0.0
TOTAL $95,305.00 $23,916.00 25%
Proposed M/WBE Sub-consultants Services Fees
Leonard Technical Services (LTS) Water line Improvements $23,916.00
Design
MOND
I Civ'
B i
EXHIBIT B-4
SUMMARY OF OPINION OF PROBABLE CONSTRUCTION COSTS
CITY OF FORT WORTH ENGINEERING
Polytechnic Heights Educational Corridor Project
Phase 2
Avenue A
Water Line Improvements $35,678.50
Paving and Drainage Improvements .$46,500.00
Subtotal $82,178.50
Avenue C
Water Line Improvements $59,745.00
Paving and Drainage Improvements $140,372.40
Subtotal $200,117.40
Avenue E
Water Line Improvements $114,086.50
Paving and Drainage Improvements $223,351.20
Subtotal $337,437.70
Conner Street
Water Line Improvements $110,071.50
Paving and Drainage Improvements $354,854.00
Subtotal $464,925.50
McKenzie Avenue
Water line Improvements $ 0.00
Paving and Drainage Improvements $136,391.20
Subtotal $136,391.20
DO
Ir
A � (n
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o
Continued next page
Exhibit 4 Con't
Thrall Street
Water Line Improvements $ 0.00
Paving and Drainage Improvements $40,854.00
Subtotal $40,854.00
TOTAL $ 1,261,904.30
PROJECT SUMMARY
Project Element Water Paving/Drainage TOTAL
Ave A $35,678.50 $46,500.00 $82,178.50
Ave C $59,745.00 $140,372.40 $200,117.40
Ave E $114,086.50 $223,351.20 $337,437.70
Conner $110,071.50 $354,854.00 $464,925.50
McKenzie $ 0.00 $136,391.20 $136,391.20
Thrall $ 0.00 $40,854.00 $40,854.00
TOTAL $319,581.50 $942,322.80 $1,261,904.30
FAX N0.
FROM : GARCIA_& ASSOCIATES : 817 446 1113 Nov. 09 1999 03: 1GPM , P5
L75 DESIGN GROUP
PHAW N
CONKER STREET WATER UNE IMP.
Item Description Cuantity Units Unit Cost Subtobml
1 8"Water Pipe 1700 LF $20.00 $34,000.00
2 Remove 6c V'Water Pipe -1700 LF $10.00 $17,000.00
3 Remove Et. Fire Hydrant 4 EA $.'900.00 $1,200.00
d Fire Hydrants Relocations(AsDimcbW 1 EA $500.00 $500.00
5 Standard Fire Hydrant CX47'Bury) 5 EA $1,200.00 $6,000.00
6 Barrel Edensle A for Fire'Hydrants 4 VF $340.00 51,200,00
7 Remove a Salvage Be.60 O.V. 6 EA $125.00 $780.00
8 8"Gate Va Ne WlBox 8 EA $700.00. $4,700.00
$ Coe l(onFittings• Z5 'TON $3,000.00 $7,500.00
10 314"Cop 5ervlae, ` 20 LF $15.00 $300.00
11 V Copper Servide 380 LF $20.00 87,200.00
12 T Capper service 20 LF $22.00 $440.40
13 V$*Nice T" 18 EA $150.00 52,700.00
14 Reloonbe Motor Boxes 2 EA $960.00 $700.00
16 Meter 130M 20 EA $200.00 $4,000.00
18 Temporary r Service 1 LS $2,000.00 $2.000.00
17 Temporary Pavenwt Repair 1740 LF $5.00 $8,700.00
18 Permanent Pavement Repok 8R L.F $22.00 $1,320.00
19 Crushed L.kr4etone 6 CY $15.00 $76.00
20 Type E Concrete as Oirecwl 5 CY $50.00 $230.00
21 Trench Safety System 20 LF $1.50 $30.00
Sub Total Cortstrucdon Cost
Contingencles $100.M.00
10.00% $10,006.60
Estimated Consttttctlon Cost i11eS,ori_s0
3LEYAN HEIGHT.t MLnY c raw M"MATW-PAGE 0+UWt 13't0onduuv5 Ww,,,>
-R, Ck EDC'INQ 0e--
FROM : GARCIA_8 ASSOCIATES FAX NO. : 817 446 1113 Nov. 09 1999 03:14PN P2
DE=SIGN GROUP
013811
F.A^WATER UNE IMP.
Im Dewription pu>uitky Units Unit Cyst Subtotal
1 8"water Pipe 410. LF $70.00 $8.200.00
2 Romm a Ex 6"Water Pipe 410 LF $10.00 54,100.00
3 Remove 6k.Fin Hydrant 0 EA 3300.00 $0.00
4 Fine HWrartts Relacattorm(AsOlrected) 0 EA $500.00 $0.00
5 Standard Fire Hydrant(S•-0"Bury) t EA $1,200.00 $1,200.00
6 Baavref Mdarmian for Firs Hydroft 2 VF 5300.00 s800.0a
r Remove &Sa fto Fx W G.V. 2 EA $173.00 $250.00
8 W Gate VON*W1Boer 2 EA $700.00 51,400.00
a Cost iron Fittings 0.8 TON 58,000.00 52,400.00
10 31411 Capper Servics 20 LF $16.00 $300.00
11 1"Capper SerAm 200 LF $20.00 4000.00
12 2"Copper Senrlos 20 LF moo $440.00
13 1-Service Taps 12 EA $160.00 $'1,600.00
14 Relcaala MOW Goxes 1 EA $360.00 $3W.00
15 1149er Bofoes 12 EA $200.00 S'2,400.00 ,
I's Temporary 2'Service 1 LS 52,0d0-00 $2,000.00
17 Temporary Pavement Repair 440 LF 55.00 $2.200.00
18 Permanent Pavement Repair 70 LF 532.04 5440.00
10 Crushed Um"tano 5 CY $15.00 $75.00
20 Typs E Coflar+ets es Directed 5 CY $60.00 $280.00
21 Trem b Safety System 20 LF $1.50 130.00
Sub Tctol C sTigructlon Cost
Contingencies $32,435.40
10% 53,243.50
Estimated Cartstrua! cost $38.670.50
SSLEYAN HEIGHTS UTII.RY COST SEMMA7i •PAGE 3.03M 8499 8:19004WTR.WK3
Cal ��G�G r'����G?�
FROM GARCIA_$ ASSOCIATES FAX NO. 817 446 1113 Nov. 09 1999 03:15PM P3
TEL N0 . Nov 02 ,9> 16 :53 P.01
'DESIGN GROUP
"E If
V,"C"WATER LINE IMP.
!em Description Quantity Untts Vnit Gast Subtotal
1 6"WSW Pipe 730 LF 520.00 $14,800.00
2 Remove Ex 6"Water Pipe 730 LF $10.00 $7,300.00
3 Ren toMe Ex Fire Hydrant 0 EA $340.00 $0.00
4 Fire Hydrants Rokcatiam(AsMeMd) 0 EA $500.00 $0.00
5 Sbvdmd Flt*Hydrant(T-W Bury) 1 EA 51,200.00 51,200.00
6 8an+ei 84wssion for Firs Hydrronb 2 VF ;300.$10 SWO.00 .
7 Remove a&&ago Ek e"G.V. 2 EA $125.00 S25o.08
8 S'Gate Valve W/6au 2 FA 3700.00 $1,400.00
0 Cast iron$siblings 1.2 TON $3.000.80 93,900.00
10 31'r Copper Service 20 LF $15.00 9300.00
11 1"Copper Service 440 LF $20.00 58,800.00
12 T Copper Service 20 LF $22.00 $440.00
13 1"Sam"Tsps 22 EA $130.00 $3,300.04
14 Retocaie Meter Some 2 EA 5350.00 $700.00
15 Mew some 22 EA $200.00 54,40o.A0
16 Temporary 2"Service 1 1~S $2.000.00 $2,000,()0
17 Temporary Pavement fZepstr 750 LF $5.00 $3,750.00
16 pettrsanant Pavernent Repair So LF $2200 31,320.00
IS Crusted Urnestorre 5 CY $15.00 $73.00
20 Type E Concrete so Direct d 8 CY 960.00 $260.00
21 Trench Safety System 20 LF Si-$0 $30.40
Sub Tatai Construedon Cost
Continpencles $54,315.00
io.00% $6,431.50
pstlms*d Construction Cost $$30,746.50
fESLEYAN HEIGHTS UliL1TY COST ESTIMATE-PAGE 4_d:9MOM&WG4WTR.WK3
r•
FROM : GARCIA_8 ASSOCIATES FAX NO. : 817 446 1113 Nov. 09 1999 03:16PM P4
S DESIGN GROUP
iA$E 11
M."F WATER UNE IMP.
tam Dosmiption
Quenttty Units Untt Cost Subtotal
1 8"water Pipe 1500 LF $20.00 tw,000.00
2 Remove Ex W waiter Plpe 1500 LF $10.00 $15,000.00
3 Remove ML Fire Hydrant 0 EA $300.00 110.00
4 Fire Hydrants Relocadiorts(AsDirecW 0 EA $500.00 $0.00
5 Standard Firm Hydrsea(3.n"Burh 0 EA $1,700.00 $0.00
6 Barrel Ex mudon far Fire Hydrants 4 VF 5300.00 $1,200.00
7 Romme &Ub*p EX 8"O.V. 2 EA 5125.00 $250.40
8 8"Gats Vahm WB= 5 EA $700,00 $3,500.00
0 Cast Iron Fdtinps 2.2 TON 531000.00 PAW-00
10 314"Copper Service 20 LF 516.00 $300.00
11 1'Copper Sety" 820 LF $20.00 $110,400.00
12 2-Copper service 20 LF $22.00 ;440.00
13 V gwAc+e Taps 43 EA 5150.00 $8,480,00
14 Relocate Meter Swag 2 EA $300.00 5600.00
1S Mew Boxes 43 EA SM.00 $$,8Q0.00
18 Temporary.TSerAw i LS $2,040.00 52.000.00
17 Temporary pavemef*Repair 1250 LF $5.00 $8,250.00
18 Permanott Pavement pAwk 250 LF $22.00 $5,500.00
19 Crudwed Umestone 5 CY S15.00 $75.00
20 Type E Concrete as Din x*od S CY 550.40 5250.00
21 Trench Safety Svetem 200 LP $1.60 $300.00
Sub Total ConaWdfon Cast
canbn2encles $103,715.00
10.0096 1110,371.50
Eetlmmd Constrwdgn Cost i114,0Aa.3q
IESLEYAN HEIGHTS UTILITY COST ESTIMATE-PAOE 5-OW OI99 8:j9004WTR.WK3
FROM : GARCIA_8 ASSOCIATES FAX NO. : 817 446 1113 Nov. 09 1999 03:17PM P6
Nov, 09 1999 12:32Pr1
NO, OTHER FACSIMILE START TIME USAGE TIME DE FAG=_S REE'&T
01 '817 871 7654 Nov. 08 12:30FM 02'34 SND F- D.
TO TURN OFF REPORT,PRESS MEW #04 SET.
THEN SELECT OFF BY USING IM-DIOL.
IF YOU HAVE A PROBLr=M WITH YOUR FAX MACHINE, TALL TOLL-FF;E 5 -BI—F E-P-FAX (1-SM-435-7329).
0
ATTACHMENT "C"
Standard Agreement Amendments
Polytechnic Heights Educational Corridor-Phase 2
I. No Changes.
c-t
City of Fort Worth, Texas
Mayor and Council
Communication
DATE REFERENCE NUMBER I LOG NAME PAGE
5/23/00 **C-18012 30GARCIA 1 of 3
SUBJECT APPROPRIATION ORDINANCE AND AWARD OF CONTRACT TO GARCIA AND
ASSOCIATES, INC. FOR THE DESIGN OF PHASE 2 POLYTECHNIC HEIGHTS
EDUCATIONAL CORRIDOR INFRASTRUCTURE IMPROVEMENTS FOR PAVEMENT
RECONSTRUCTION AND WATER MAIN REPLACEMENTS ON AVENUES A, C AND E
(NASHVILLE TO CONNER), MCKENZIE STREET (NASHVILLE TO AVENUE D),
THRALL STREET (ROSEDALE TO NASHVILLE), AND CONNER STREET
ROSEDALE TO VICKER
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to transfer $28,892 from the Water and Sewer Operating Fund to the
Water Capital Project Fund; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water Capital Project Fund in the amount of$28,892 from available funds; and
3. Authorize the City Manager to execute a contract with Garcia and Associates, Inc. in the amount of
$95,305 to design Phase 2 Polytechnic Heights Educational Corridor Infrastructure Improvements
for pavement reconstruction and water main replacements on Avenues A, C and E (Nashville to
Conner), McKenzie Street (Nashville to Avenue D), Thrall Street (Rosedale to Nashville), and
Conner Street(Rosedale to Vickery).
DISCUSSION:
The Polytechnic Heights Educational Corridor(PHEC) is an area bound by East Rosedale Street on the
south, Bishop Street on the east, the Union Pacific Railroad on the north, and Beach Street on the
west. The PHEC is a special area targeted for redevelopment as envisioned in Texas Wesleyan
University's Master Plan. Projects include physical improvements to Polytechnic High School and
William James Middle School, and improvements in the adjoining neighborhood as approved by the
City. Representatives of the three schools, the recently formed EI Poly Pyramid Neighborhood
Association, and various City departments constitute the Planning Committee for this area.
The City has focused initial efforts on the Nashville triangle neighborhood bound by East Rosedale on
the south, Nashville Avenue on the east, East Vickery on the north, and Beach Street on the west. The
Housing, Planning, Transportation and Public Works, Water, Engineering, and Police Departments
have been meeting with the neighborhood to develop a strategic plan. The plan includes street and
utility improvements, housing programs, traffic control, crime prevention programs, landscaping and
other neighborhood improvements.
On March 23, 1999 (M&C C-17337), the City Council authorized the City Manager to execute an
engineering services agreement with Garcia and Associates, Inc. to design Phaco-4-41otyrtechnic
Heights Educational Corridor Infrastructure Improvements.
t
City of Fort Worth, Texas
Mayor and Council
Communication
DATE REFERENCE NUMBER LOG NAME PAGE
5123/00 **C-18012 I 30GARCIA I I 2 of 3
SUBJECT APPROPRIATION ORDINANCE AND AWARD OF CONTRACT TO GARCIA AND
ASSOCIATES, INC. FOR THE DESIGN OF PHASE 2 POLYTECHNIC HEIGHTS
EDUCATIONAL CORRIDOR INFRASTRUCTURE IMPROVEMENTS FOR PAVEMENT
RECONSTRUCTION AND WATER MAIN REPLACEMENTS ON AVENUES A, C AND E
(NASHVILLE TO CONNER), MCKENZIE STREET (NASHVILLE TO AVENUE D),
THRALL STREET (ROSEDALE TO NASHVILLE), AND CONNER STREET
ROSEDALE TO VICKER
Phase 1 of this project included street reconstruction and water main replacement on Avenue B
(Nashville to Conner) and Avenue D (Nashville to Conner).
The infrastructure improvements proposed under this Phase 2 recommendation consist of pavement
reconstruction and water main replacement on Avenues A, C and E (Nashville to Conner), McKenzie
Street (Nashville to Avenue D), Thrall Street (Rosedale to Nashville), and Conner Street (Rosedale to
Vickery). Water facilities within these street limits will be replaced to current City standards. The street
improvements are to be funded by the Community Development Block Grant. The Water Department
will fund the water improvements.
The contract also provides funding to complete a design survey for the entire project. Garcia and
Associates, Inc. is in compliance with the City's M/WBE Ordinance by committing to 25% M/WBE
participation. The City's goal on this project is 25%.
The project is located in COUNCIL DISTRICT 8, Mapsco 78J and K.
In addition to the contract amount, $1,200 is required for water management by the Engineering
Department.
City of Fort Worth, Texas
Mayor and Council
Communication
DATE REFERENCE NUMBER LOG NAME PAGE
5/23/00 **C-18012 I 30GARCIA 3 of 3
SUBJECT APPROPRIATION ORDINANCE AND AWARD OF CONTRACT TO GARCIA AND
ASSOCIATES, INC. FOR THE DESIGN OF PHASE 2 POLYTECHNIC HEIGHTS
EDUCATIONAL CORRIDOR INFRASTRUCTURE IMPROVEMENTS FOR PAVEMENT
RECONSTRUCTION AND WATER MAIN REPLACEMENTS ON AVENUES A, C AND E
(NASHVILLE TO CONNER), MCKENZIE STREET (NASHVILLE TO AVENUE D),
THRALL STREET (ROSEDALE TO NASHVILLE), AND CONNER STREET
ROSEDALE TO VICKER
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval and completion of recommendation 1 and adoption of
the attached appropriation ordinance, funds will be available in the current capital budgets, as
appropriated, of the Water Capital Project Fund and the Grants Fund.
MGA
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
182)PW53 472045 060530175690 $28,892.00
/Mike Groomer 6140 2) PW53 541200 060530175690 $27,692.00
Originating Department Head: 2) PW53 531350 030530175690 $ 1,200.00
A.Douglas Rademaker 6157 (from)
Approved 5/23/00
ORD.NO. 14204
3)GR76 539120 005206122130 $67,613.00
Additional Information Contact: 3) PW53 541200 060530175690 $27,692.00
1)PE45 538070 0609020 $28,892.00
A.Douglas Rademaker 6157
Ordinance No.
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE
WATER CAPITAL PROJECT FUND IN THE AMOUNT OF $28,892 FROM AVAILABLE FUNDS
FOR THE PURPOSE OF FUNDING A CONTRACT WITH GARCIA AND ASSOCIATES, INC., FOR
PAVEMENT RECONSTRUCTION AND WATER MAIN REPLACEMENTS ON AVENUES A,C,AND
E, MCKENZIE STREET, THRALL STREET AND CONNER STREET; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES
AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for the Fiscal Year 1999-00 and in the Budget of
the City Manager, there shall also be increased estimated receipts and appropriations in the Water Capital Project Fund in the
amount of$28,892 from available funds for the purpose of funding a contract with Garcia and Associates, Inc., for pavement
reconstruction and water main replacement on Avenues A,C,and E,McKenzie Street,Thrall Street and Conner Street.
SECTION 2.
That should any portion,section or part of a section of this ordinance be declared invalid,inoperative or void for any reason by
a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections,
or parts of sections of this ordinance,which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 13886 and all other ordinances and appropriations amending the
same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and
appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly
repealed.
SECTION 4.
This ordinance shall take effect and be in full force after the date of its passage,and it is so ordained.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
Date
Adopted
Effective
City of Fort Worth, Texas
4velvar and coun"R Communication
DATE REFERENCE NUMBERLOG NAME PAGE
5/23/00 **C-1 80127 330GARCIA 1 of 2
SUBJECT APPROPRIATION ORDINANCE AND AWARD OF CONTRACT TO GARCIA AND
ASSOCIATES, INC. FOR THE DESIGN OF PHASE 2 POLYTECHNIC HEIGHTS
EDUCATIONAL CORRIDOR INFRASTRUCTURE IMPROVEMENTS FOR PAVEMENT
RECONSTRUCTION AND WATER MAIN REPLACEMENTS ON AVENUES A, C AND E
(NASHVILLE TO CONNER), MCKENZIE STREET (NASHVILLE TO AVENUE D),
THRALL STREET (ROSEDALE TO NASHVILLE), AND CONNER STREET
ROSEDALE TO VICKERY
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to transfer $28,892 from the Water and Sewer Operating Fund to the
Water Capital Project Fund; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water Capital Project Fund in the amount of $28,892 from available funds; and
3. Authorize the City Manager to execute a contract with Garcia and Associates, Inc. in the amount of
$95,305 to design Phase 2 Polytechnic Heights Educational Corridor Infrastructure Improvements
for pavement reconstruction and water main replacements on Avenues A, C and E (Nashville to
Conner), McKenzie Street (Nashville to Avenue D), Thrall Street (Rosedale to Nashville), and
Conner Street (Rosedale to Vickery).
DISCUSSION:
The Polytechnic Heights Educational Corridor (PHEC) is an area bound by East Rosedale Street on the
south, Bishop Street on the east, the Union Pacific Railroad on the north, and Beach Street on the
west. The PHEC is a special area targeted for redevelopment as envisioned in Texas Wesleyan
University's Master Plan. Projects include physical improvements to Polytechnic High School and
William James Middle School, and improvements in the adjoining neighborhood as approved by the
City. Representatives of the three schools, the recently formed EI Poly Pyramid Neighborhood
Association, and various City departments constitute the Planning Committee for this area.
The City has focused initial efforts on the Nashville triangle neighborhood bound by East Rosedale on
the south, Nashville Avenue on the east, East Vickery on the north, and Beach Street on the west. The
Housing, Planning, Transportation and Public Works, Water, Engineering, and Police Departments
have been meeting with the neighborhood to develop a strategic plan. The plan includes street and
utility improvements, housing programs, traffic control, crime prevention programs, landscaping and
other neighborhood improvements.
On March 23, 1999 (M&C C-17337), the City Council authorized the City Manager to execute an
engineering services agreement with Garcia and Associates, Inc. to design Phase 1 Polytechnic
Heights Educational Corridor Infrastructure Improvements.
City of Fort Worth, Texas
4valior And coun"'I communication
DATE REFERENCE NUMBER LOG NAME PAGE
5/23/00 **C-18012 30GARCIA 2 of 2
SUBJECT APPROPRIATION ORDINANCE AND AWARD OF CONTRACT TO GARCIA AND
ASSOCIATES, INC. FOR THE DESIGN OF PHASE 2 POLYTECHNIC HEIGHTS
EDUCATIONAL CORRIDOR INFRASTRUCTURE IMPROVEMENTS FOR PAVEMENT
RECONSTRUCTION AND WATER MAIN REPLACEMENTS ON AVENUES A, C AND E
(NASHVILLE TO CONNER), MCKENZIE STREET (NASHVILLE TO AVENUE D),
THRALL STREET (ROSEDALE TO NASHVILLE), AND CONNER STREET
ROSEDALE TO VICKERY
Phase 1 of this project included street reconstruction and water main replacement on Avenue B
(Nashville to Conner) and Avenue D (Nashville to Conner). i
The infrastructure improvements proposed under this Phase 2 recommendation consist of pavement
reconstruction and water main replacement on Avenues A, C and E (Nashville to Conner), McKenzie
Street (Nashville to Avenue D), Thrall Street (Rosedale to Nashville), and Conner Street (Rosedale to
Vickery). Water facilities within these street limits will be replaced to current City standards. The street
improvements are to be funded by the Community Development Block Grant. The Water Department
will fund the water improvements.
The contract also provides funding to complete a design survey for the entire project. Garcia and
Associates, Inc. is in compliance with the City's M/WBE Ordinance by committing to 25% M/WBE
participation. The City's goal on this project is 25%.
The project is located in COUNCIL DISTRICT 8, Mapsco 78J and K.
In addition to the contract amount, $1,200 is required for water management by the Engineering
Department.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval and completion of recommendation 1 and adoption of
the attached appropriation ordinance, funds will be available in the current capital budgets, as
appropriated, of the Water Capital Project Fund and the Grants Fund.
MG:k
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
1&2)PW53 472045 060530175690 $28,892.00 QTAPPROVED
Vl!
Mike Groomer 6140 2)PW53 541200 060530175690 $27,692.00 ��C�
Originating Department Head: 2)PW53 531350 030530175690 $ 1,200.00
A.Douglas Rademaker 6157 (from) MAY 2�
3)GR76 539120 005206122130 $67,613.00 }
Additional Information Contact: 3)PW53 541200 060530175690 $27,692.00
1)PE45 538070 0609020 $28,892.00 C Qty eW ry or the
A.Douglas Rademaker 6157
Adont2d Ofdinpinra Nn /y2 0 4/