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HomeMy WebLinkAbout1994/03/29-Agenda-Pre-Council ■, PRE-COUNCIL MEETING TUESDAY, MARCH 29, 1994 8:30 A.M. PRE-COUNCIL CHAMBER 1) Report of the City Manager - Bob Terrell, City Manager 2) Responses to M&C's Continued from a Previous Week M&C G-10596 - Request for Extension of Injury Leave of Absence by Police Officer Jeffrey D. Ross (Continued from 3-22-94 by Lane - Shapard responding) 3) Questions Concerning Current Agenda Items - Bob Terrell, City Manager 4) 1992-93 Audit Report - Peat Marwick KPMG 5) Public Library Services (I.R. 7813) - Linda Allmand, Library Director 6) Federal Consultant Contract with Bracy Williams and Company(M&C C-14237)- Charles Boswell, Assistant City Manager 7) February Monthly Financial Report - Charles Boswell, Assistant City Manager 8) Federal Aviation Regulation Part 150 Noise Study for the City's Airports (I.R. 7811) - Ramon Guajardo, Assistant City Manager 9) Personnel Commission Status Report (I.R. 7809) - Charlie Shapard, Director Personnel Department OF'f,�jAt RECORD 10) City Council Request for Future Agenda Items Cy SECRETARY The Pre-Council meeting is scheduled to end at 9:45 a. 2- FL WORTH- RX THE PURPOSE OFA PRE-COUNCIL MEETING HELD PRIOR MA REGULAR CITY COUNCIL MEETING IS MALLOW THE MAYOR AND COUNCIL MEMBERS M INFORMALLY DISCUSS ITEMS ON THE AGENDA AND M SECURE INFORMATION FROM THE CITY MANAGER AND THE STAFF.ALTHOUGH THE MEETING IS OPEN M THE PUBLIC, CITIZENS ARE REQUESTED M RESERVE COMMENTS AND QUESTIONS FOR THE SUBSEQUENT COUNCIL MEETING SO THEY WILL BE A PART OF THE PUBLIC RECORD. "This facility is wheelchair accessrbk. For accommodations or sign interpretive services, please call the City Manager's Office at 871-6140,48 hours in advance." %r NOTES FROM MARCH 29, 1994 PRE-COUNCIL AND COUNCIL MEETINGS FOR MARCH 30, 1994 CITY MANAGER'S STAFF MEETING PRE-COUNCIL 1. Report of the City Manager SUTA Ev IARY: Mr. Terrell brought Council's attention to the 1992-93 Accomplishments that were distributed to Councilmembers in their packets. He also provided an update to Council regarding the status of the DH vacancies. Finally, he provided a report on the status of gang activity in Fort Worth since January 1 and explained the temporary reassignment of Police Department personnel expected to more effectively deal with the problem. He stated that this reassignment would not impact normal patrols. COUNCIL: Ms. Haskin asked what happens to the citizens after their arrest. Mr. Lane asked if this program is an expansion of Zero Tolerance. Ms. Haskin also asked for Council to be updated monthly. STAFF: Chief Windham responded that following arrest, the Police Department presents cases to the DA, who is aggressively addressing gang-related criminal activity. In response to Mr. Lane, Chief Windham stated that this program is not really an expansion of Zero Tolerance,but rather a constant enforcement effort citywide, and they will attempt to target activity in the areas where it is most needed. ACTION: Update Council monthly on the status of the Police Department personnel reassignment. 2. Responses to M&C's Continued from a Previous Week a) M&C G-10596-Request for Extension of Injury Leave of Absence by Police Officer Jeffrey D. Ross. SUMMARY: Charlie Shapard stated that this police officer has received a good benefit for the past year, and reiterated that the Council has routinely turned down requests of this nature in the past. COUNCIL: Mr. Lane asked if the doctor has said that Mr. Ross could be back at work 1 OFFICIAL. RECORD CITY SECRETARY FT. WORTH, TEX. within three months, and asked how much time it took to obtain the second opinion that was required. STAFF: Bill Otto responded that the doctor has given no prognosis as to when Mr. Ross will be able to return to work He further stated that the appointment for the second opinion was made within 24 hours of receipt of notification, and the actual appointment was scheduled within three weeks. ACTION: None. 3. Questions Concerning Current Agenda Items a) M&C C-14238 - Authorization to Enter Into a Lease Agreement for 40,000 Square Foot Warehouse Located at the Southwest Corner of I-30 and Forest Park. SUMMARY: Mr. Silcox asked if the City owns this property, and if the $100/mo. rent is sufficient. STAFF: Doug Rademaker responded that the City does own this property, and it was received by gift; and it is currently vacant. He stated that the $100/mo. rent is sufficient, based on the fact that the renter will improve the property, which will improve the buy-out price from the State when they purchase it in six years. ACTION: None. r b) M&C C-14234- Contract with Hawkins Custom Homes for the Installation of Community Facilities-Vista Ridge Addition. COUNCIL: Mr. Silcox asked why the City is paying $37,070 for construction. STAFF: ACM Groomer responded that under our current City policy, the City participates in the cost of excess street width. ACTION: None. OFFICIAL RECORD CITY SECRETARY FT. FORTH, TEX. 2 ,"W % 4. 1992-93 Audit Report SUMMARY: ACM Boswell and Clyde Womack from Peat Marwick presented to Council the 1992-93 CAFR. ACM Boswell stated that Peat Marwick addressed some of his concerns regarding accounting for Enterprise Funds, and Mr. Womack stated that Peat Marwick has issued a clean opinion on our financial statements. ACTION: None. 5. Public Library Services (I.R. 7813) SUMMARY: ACM Guajardo brought forward a proposed change order to the Central Library relative to the trim at the main entrance. For a cost of approximately $19,000, the architect suggests carrying the trim around the sides. ACM Guajardo stated that we have sufficient funds in contingency to cover this cost, and app. $40,000 would be left in contingency following this change order. COUNCIL: Ms. Haskin asked why this was not included originally. Mr. Barr expressed his opinion that the $19,000 might be better spent on the inside of the library. STAFF: In response to Ms. Haskin, ACM Guajardo stated that the architect just had not included the additional trim in the original design, and the architect now feels that it would enhance the aesthetic appearance of the building. He stated that if Council would like to proceed with the trim, staff will bring forward a change order M&C for next week. COUNCIL: Council provided general consensus to proceed with the additional trim. ACTION: Proceed with the additional trim, and bring forward change order M&C for Council consideration next week. SUMMARY: Linda Allmand presented the five options for expansion of the Central Library operations found in I.R. 7813. ACM Boswell summarized the options available to Council regarding the bonds already sold for the E. Regional Library. COUNCIL: Mr. Meadows expressed his concern about considering one department's budget outside of the context of the entire budget. He stated that this 3 OFFICIAL RECORD CITY SECRETARY FT. WORTHY TEX. s issue should be discussed as part of the budget process this summer. Mr. Silcox requested a breakdown of the $57,328 in Attachment #3. STAFF: Mr. Terrell stated that staff will include these operational options for the Central Library as a regular item in the current budget process. COUNCIL: Mr. Silcox asked where the line is drawn between those bond projects that will be done, and those that will not, and asked what cost differential will be incurred by having delayed this project for seven years. Ms. Haskin expressed disappointment that this project seems to be a lower priority than other bond projects, and stated that Council does not have the right to transfer the bond funds to any project other than for what it was originally intended. She stated that Council will not know until the budget study sessions if funding will be available to fund the operating costs of the E. Regional Library. STAFF: ACM Boswell responded that the cost differential is an unknown,but that it can be assumed that the longer this project is delayed, the less of a building the funds will build. ACM Guajardo stated that Council will have a decision to make regarding funding for operational costs during the budget process. He stated that in order for the operational costs to exceed current costs by only $57,328, the Meadowbrook branch would have to be closed and everything moved to the E. Regional Library. COUNCIL: Mr. Meadows stated that he does not want to proceed with constructing the library at this time, nor does he want to strip the funds from the project, which leaves the option of holding the funds until we are able to proceed with the project. He asked what action would be required to hold the funds. STAFF: Jeff Leuschel responded that no action would be required for a six month period in which the bonds can earn either $100,000 or 2 1/2%. ACM Boswell stated that an action item would be required at the end of the six months. ACM Guajardo restated Council's position that Council does not wish to decide what to do with the funds until after the budget process, and Council will reconsider this issue in six months after the budget process. He stated that staff will cease negotiations with the architect. ACTION: Provide Council with the breakdown of the $57,328 in additional costs to operate the E. Regional Library as included in Attachment #3. Hold the E. Regional Library funds until after the budget study sessions, and include the Central Library operating hours issue as a regular item in the budget process. OFFICjSECRETARY L RECORD 4 CITYFT. , TEX8 6. Federal Consultant Contract with Bracy Williams and Company (M&C C-14237) SUMMARY: ACM Boswell stated that the T approved the contract with Bracy Williams at their meeting last Thursday, and the cost of the contract will be split with the T paying 1/3 and the City paying 2/3. He stated that Bracy Williams has expertise in defense conversion and transportation issues,and they do represent both St. Louis and Tucson, giving them municipal experience as well. He stated that the cost will be $11,000/mo., or$66,000 for the remainder of this fiscal year. COUNCIL: Mr. Meadows added that this contract represents the first time that the T and the City have joined forces for Washington representation, and urged Council support of hiring Bracy Williams. ACTION: None. 7. February Monthly Financial Report SUMMARY: ACM Boswell stated that the February Monthly Financial Report reflects the same position for the City as the January financial report did. ACTION: None. 8. Federal Aviation Regulation Part 150 Noise Study for the City's Airports (I.R. 7811) SUMMARY: ACM Guajardo stated that staff recommends assigning a staff person to work with the neighborhood during the next 8-10 months in order to allow the neighborhood to formulate their concerns and desires. He stated that he will remain personally involved in the process. COUNCIL: Mr. Lane urged staff to assign someone in the very near future. STAFF: ACM Guajardo stated that someone will be assigned within the next three weeks. ACTION: Assign staff to work with the neighborhood surrounding Meacham ASAP. (�FFICIALRECORD 5 CITY SECRETARY FT. FORTH, TEX. 9. Personnel Commission Status Report (I.R. 7809) SUMMARY: Charlie Shapard stated that an employee team is reviewing the Personnel Commission process. He stated that four cases are scheduled for April and the remainder in May, in an attempt to address the backlog of cases. ACTION: None. 10. City Council Requests for Future Agenda Items a) Ms. Haskin asked if Council has considered passing the NLC resolution regarding stopping violence and crimes. ACTION: None. b) Mr. Terrell stated that staff will add "And/Or Reports" to the Pre-Council agenda item City Council Requests for Future Agenda Items to cover those items that come up that do not need to be discussed during Pre-Council. ACTION: Add "And/Or Reports" to City Council Requests for Future Agenda Items on the Pre-Council agenda. COUNCIL MEETING VI. Items to be Withdrawn from the Consent Agenda - None. VII. Items to be Continued or Withdrawn by Staff - None. XIII. Report of the City Manager a) M&C G-10596-Request for Extension of Injury Leave of Absence by Police Officer Jeffrey D. Ross. This M&C was denied and a three month extension was granted to Mr. Ross. ACTION: None. OFFICIAL RECORD 6 CITY SECRETARY FT. NORTH, TEX. w r' b) M&C C-14236 - Lease Agreement with the Fort Worth Art Association for Use of the Fort Worth Art Center. Ms.Webber and Rev.Jackson expressed concern regarding local artist representation in the museum, as well as the composition of the board members. This item was delayed for one week ACTION: Continue M&C C-14236 for one week _ C) M&C C-14238 - Authorization to Enter Into a Lease Agreement for 40,000 Square Foot Warehouse Located at the Southwest Corner of 1-30 and Forest Park Mr. Barr asked that this item be delayed for two weeks to enable Council to find out more about this issue. ACTION: Continue M&C C-14238 for two weeks. XIV. Citizen Presentations - None. a TFlCIAL RECORD CITY SECRETARY FT. WORTH, TEX,