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HomeMy WebLinkAbout1993/06/08-Agenda-Pre-Council PRE-COUNCIL MEETING TUESDAY, JUNE 8, 1993 8:30 A.M. PRE-COUNCIL CHAMBER 1) Responses to M&C's Continued from a Previous Week a) M&C G-10187 - Make Findings Concerning a Proposed Tax Abatement Agreement with Motorola, Inc., and Authorize Execution of the Agreement (Continued from 5/25/93 by CM) (Groomer responding) b) M&C C-13829 - Award of Contract with Institute of Management Resources for Study of Water Department (Continued from 5/25/93 by Council) (Groomer responding) c) Questions Concerning Current Agenda Items, Bob Terrell, City Manager 2) Award of Construction Contract to Haws and Tingle for Central Library Expansion and Cable TV Studio, Phase III (M&C C-13866) - Ramon Guajardo, Assistant City Manager 3) Presentation of Management Letter - Steve Holland, DeLoitte & Touche 4) Review of Proposed Long Range Planning Session Schedule - Bob Terrell, City Manager 5) City Council Requests for Future Agenda Items The Pre-Council Meeting is scheduled to end at 9:45 a.m. THE PURPOSE OF A PRE-COUNCIL MEETING HELD PRIOR TO A REGULAR CITY COUNCIL MEETING IS TO ALLOW THE MAYOR AND COUNCIL MEMBERS TO INFORMALLY DISCUSS ITEMS ON THE AGENDA AND TO SECURE INFORMATION FROM THE CITY MANAGER AND THE STAFF.ALTHOUGH THE MEETING IS OPEN TO THE PUBLIC,GTIZENS ARE REQUESTED TO RESERVE COMMENTS AND QUESTIONS FOR THE SUBSEQUENT COUNCIL MEETING SO THEY WILL BE A PART OF THE PUBLIC RECORD. "This facility is wheelchair accessfi)k For accommodations or sign interpretive service;please call the City Manager's Orae at t71-6140,48 hours in advance" M 1 ••w NOTES FROM JUNE 8, 1993 PRE-COUNCIL AND COUNCIL MEETINGS FOR JUNE 91 1993 CITY MANAGER'S STAFF MEETING PRE-COUNCIL 1. Responses to M&C's Continued from a Previous Week a) M&C G-10187 - Make Findings Concerning a Proposed Tax Abatement Agreement with Motorola, Inc. , and Authorize Execution of the Agreement. SUMMARY: ACM Groomer explained that changes were made by Motorola to their initial application, which changed the M&C. Two M&C's G-10187 are on the agenda today. The first should be denied, while the second should be approved. COUNCIL: The mayor asked if staff still recommended the project. Mr. Groomer responded that we do. ACTION: None required. b) M&C C-13829 - Award of Contract with Institute of Management Resources for Study of Water Department STAFF: Mr. Terrell stated that we have received a proposal from IMR with several options, but that staff has not yet had the time to review the proposal. He recommended that staff review it carefully and come back to Council with staff's recommendation at the July 6th work session, including staff's approach to extending this type of study city-wide. ACTION: Review proposal and come back with options by July 6th. c) Questions Concerning Current Agenda Items M&C C-13856 - AmendmeAt to Engineering Contract with Yandell, Hiller & Co. , Inc. , for the Design of Drainage Channel Improvements in Waverly Park from 400 Feet South of Highway 80 to Chapin Road. COUNCIL: Mr. Meadows stated that the M&C reads as though teh initial design was flawed, and didn't understand why the City should have to pay additional money if the original design was flawed. STAFF: Doug Rademaker responded that staff had some concerns when the drainage was originally designed, so we did soil studies, and asked to have additional work done based on the results of the soil study. This M&C is to pay for the additional work. 1 w � ACTION: None required. M&C G-10203 - Request from All Saints Catholic Church to Use Marine Park on September 7 through 13, 1993. COUNCIL: Ms. Woods questioned what our policy is in relation to waivers and payments of required fees. STAFF: Richard Zavala responded that we will be reviewing the policy in July, and stated the City's current policy on waivers of fees. ACTION: None required. M&C C-13855 - Contract with Dake Construction Company for Installation of SCADA Master Radio No. 4 at SCADA Building, Repeater Station at Caylor Reservoir Site, RTU in City of Haslet Meter Station, and Rehabilitiation of Saginaw Meter Station No. 2. COUNCIL: Mr. Lane asked what the DBE statement on the M&C really means. STAFF: Mr. Terrell responded that it means that the DBE Office has reviewed the contract (if in excess of $25, 000) , and either the bidder has complied with the required DBE participation percentage, or has complied with the 'Good-Faith Effort' clause. COUNCIL: Mr. Lane responded that he would like to know whether we are actually awarding a percentage to a DBE firm, or if the bidder complied with the 'Good-Faith Effort' clause. Mr. McCray added that Council never really knows whether the DBE firm actually received the percentage that staff said it would. Ms. Woods asked if staff tracks the contracts to see if the DBE firm actually participated in the contract. STAFF: Mr. Terrell responded that we do check with the DBE firms. He also stated that before the contract is awarded the DBE Office contacts the designated DBE firm to determine whether the DBE was actually contacted by the bidder and asked to participate in the contract. If not, staff can delay the M&C or declare the bidder non-responsive and disqualify the bidder. COUNCIL: Mr. Meadows expressed concern that the City has established goals regarding DBE participation, but that we never achieve those goals. Ms. Webber expressed interest in delaying this M&C for one week. 2 STAFF: Mr. Terrell suggested that we should take a comprehensive approach to reviewing the whole DBE Program, rather than delaying this one M&C. COUNCIL: Expressed desire to review the DBE Program on June 29th after the regular Council meeting. Mayor Granger suggested inviting a DBE bonder to the meeting, and Mr. Lane suggested inviting all of the chambers of commerce, too. Mr. Meadows suggested inviting representatives from the contractors as well, to get a comprehensive understanding of the whole issue. ACTION: Schedule the DBE Program review for June 29th after Council meeting, and invite the chambers, representatives of contractors and the DBE bonder. MSC G-10196 - Deletion of Five Captain Positions from the Fire Department COUNCIL: Mr. Silcox asked if this would complete the budgeted deletions from the Fire Department for this fiscal year. STAFF: ACM Guajardo responded that the Fire Department will still have one Captain position from the vehicle shop and one Engineer position from Fire Prevention to be deleted through attrition. ACTION: None required. MSC G-10199 - Supplemental Appropriation Ordinance for the Use of Awarded Assets to Construct Offices at the Training Academy COUNCIL: Mr. Silcox expressed concern about spending $18, 000 to fix up a building while also paying rent. STAFF: Mr. Terrell answered that the building that these personnel were in is in deplorable condition, and that undercover officers are housed with uniformed officers. The undercover personnel are being moved to a new location. ACM Watson stated that it would have cost more to continue paying rent at the old location, and the space there was larger than what is needed. Uniformed personnel will be transferred to the Academy. ACTION: None required. 3 M&C PZ-1698 - vacation of a Utility Easement: McAnulty and Nye Subdivision, Block F, Lots 5, 6, 9,and 10 of Field Welch Addition, Block 29 Eighth Avenue, North of Myrtle Street. COUNCIL: Mr. Silcox had a concern as to whether this property is correctly zoned. STAFF: ACM Groomer stated that he will confirm. ACTION: ACM Groomer to confirm the proper zoning of this property. 2. Award of Construction Contract to Haws and Tingle for Central Library Expansion and Cable TV Studio, Phase III (M&C C-13866) SUMMARY: ACM Guajardo and Gary Santerre provided a history and overview of the Library Expansion project, found in I.R. No. 7731. Mr. Santerre also mentioned that Haws and Tingle is a woman-owned and operated firm. COUNCIL: Mayor Granger mentioned that the Library Foundation is trying to raise funds for the finish-out of the library, and they have a concern if City Council does not provide encouragement as to when and if the construction will be done. Mr. Barr asked if we will accrue considerable savings to do the construction now, rather than later. STAFF: Mr. Santerre responded that unfortunately we will not accrue much in savings by doing it now. COUNCIL: Mr. Meadows suggested that construction on the library be viewed in relation to the operating budget. He mentioned that we can't operate what we already have at the library, and it might be more appropriate to view the construction with the perspective of the budget. Mayor Granger stated that she has received criticism that the library is not open every day, particularly on Sundays. Mr. Meadows reiterated that it may be more appropriate to open the library on Sundays rather than spend money on Phase V. STAFF: ACM Guajardo stated that we will be contacting Council members to determine how many would like a tour of the facility. ACTION: Contact the Council members and schedule a tour of the library for those who desire a tour. 4 i • � 'vim' 3. Presentation of Management Letter SUMMARY: Steve Holland of DeLoitte and Touche explained the 1992 audit and stated that no naterial weaknesses were found, and that management has responded appropriately to all findings. COUNCIL: Ms. Haskin asked if the Council will receive follow-up to the recommendations in the audit, so that Council knows that the recommendations are being implemented. STAFF: ACM Boswell stated that we can provide a report to Council whenever they desire stating where we are on implementing the recommendations from the audit. ACTION: Provide follow-up report sometime in the future concerning implementation of the recommendations from the audit. 4. Review of Proposed Long-Range Planning Session Schedule SUMMARY: ACM Watson briefed Council on measures being taken to counteract the recent violence on the City's Southeast region. COUNCIL: Mr. Lane asked for a long-range planning session on the Gang problem within the city as soon as possible, to include what the City is doing about it. Mayor Granger suggested that we invite area residents to determine what they need. Mr. Lane also mentioned that we need the participation of both the Hispanic and Black Chambers of Commerce in the EDA Grant so that we don't lose the grant. Pete Geren needs some details as to what specifically is happening. ACTION: Schedule the long-range planning session on the Gang problem for June 15 after the Council meeting (in addition to the Housing programs update) and invite area residents to the meeting. Provide details to Pete Geren's office regarding the EDA grant. 5. City Council Requests for Future Agenda Items COUNCIL: Ms. Haskin asked for an update on the status of the Laidlaw landfill permit sometime in the next two weeks. ACTION: Provide update on the Laidlaw landfill permit status at Pre-Council either 6/15 or 6/22 . 5 S- COUNCIL MEETING VI. Items to be Withdrawn from the Consent Agenda M&C P-6490 - Purchase Agreement for Floor Tile and Related Items with Bill Jeter, Inc. , for the City of Fort Worth. This M&C needed to have an item deleted, and was approved later as amended. M&C P-6500 - Purchase Agreement to Provide Rental for Portable Stalls with Allen Sales Service for the Public Events Department - was withdrawn from the consent agenda by Mr. Terrell. M&C P-6500 was pulled due to a citizen card from Roy L. Haney, one of the bidders on the purchase agreement. Mr. Haney's company had bid on the stalls, but had not provided the type of stalls specified in the bid documents. Ms. Webber pointed out that this is an example of the problem with our DBE Program. This M&C was later approved. M&C C-13863 - Proposed Change Order No. 3 for Sunset Heights Floodway Improvements - Railroad Culvert Construction Project - was withdrawn from the consent agenda by Mr. Meadows due to a conflict of interest and was later approved with Mr. Meadows abstaining. M&C G-10194 - Settlement of the Lawsuit Styled Angela Salinas Vs. Israel Salinas, Jr. , Vanson Dewayne Goings and the City of Fort Worth - was withdrawn from the consent agenda by Mr. Lane due to a conflict of interest, and was later approved with Mr. Lane abstaining. VII. Items to be Continued or Withdrawn M&C C-13829 - Award of Contract with Institute of Management Resources for Study of Water Department - was continued until July 6, 1993 by Mr. Terrell. XIII.Report of the City Manager M&C G-10187 - Make Findings Concerning a Proposed Tax Abatement Agreement with Motorola Inc. , and Authorize Execution fo the Agreement. The first one was denied, and the second approved, as intended. M&C G-10204 - Sale of $5, 000, 000 City of Fort Worth, Texas, Combination Tax and Revenue Certificates of Obligation, Series 1993 . Mr. Silcox asked if the $5, 000, 000 would be sufficient to fund the entire project at WRMC. Staff answered affirmatively. Ms. Webber and Mr. Meadows abstained due to conflicts of interest, and the M&C was approved. 6 M&C C-13866 - Awared of Construction Contract to Haws and Tingel for Central Library Expansion and Cable TV Studio, Phase III. Mr. Pat Taylor urged Council to delay this M&C one week to look into it further. Council approved it anyway. XIV. Citizen Presentations 1. Pat Taylor again spoke on the expansion of the library. 2. George Vernon Chiles spoke on the conduct an dactions of two Police officers. Mayor Granger referred it to the Police Department's Internal Affairs Division for investigation. 3. Ralph Heckathorne spoke on the cost of Lake Worth Boat Fees for non-residents. 4. Chip Diano spoke on monitoring the ADA law. 5. Calvin C. Johnson, Sr. spoke about his property located at 1237 E. Bessie that he is attempting to fix up so that it won't be demolished. Mayor Granger referred him to ACM Guajardo for follow-up investigation. ACTION: ACM Guajardo to follow-up on Mr. Johnson's claim regarding his property at 1237 E. Bessie. 7