HomeMy WebLinkAboutOrdinance 16112~~.
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Ordinance No
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE INFORMATION SYSTEMS CAPITAL PROJECTS
FUND IN THE AMOUNT OF $116 739 TO BE OBTAINED THROUGH THE
CITY'S EQUIPMENT NOTE PROGRAM APPROVED ON SEPTEMBER 28 1999
(M&C G-12681) ORDINANCE 13954 AS AMENDED FOR THE PURPOSE OF
FUNDING MCAFEE WEBSHIELD E1000 APPLIANCE SOFTWARE,
MAINTENANCE AND PROFESSIONAL SERVICES MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES IN CONFLICT HEREWITH, AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH
TEXAS:
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2003-
2004 in the Budget of the City Manager there shall also be increased estimated receipts and
appropriations in the Information Systems Capital Projects Fund in the amount of $116 739 to be
obtained through the City's Equipment Note Program approved on September 29 1999 (M&C G-
12681) Ordinance 13954 as amended for the purpose funding McAfee Webshield E1000
Appliance software maintenance and professional services.
That should any portion section or part of a section of this ordinance be declared invalid
inoperative or void for any reason by a court of competent jurisdiction, such decision opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance which said remaining provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 15636 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect upon adoption
ROVED S T RM A LEGALITY
ant e
ADOPTED AND EFFECTIVE. ~~~, I . ~~/~J~
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION Approved on 9/7/2004 Ordinance No 16112
DATE Tuesday September 07 2004
LOG NAME. 13P040186
REFERENCE NO *P 10012
SUBJECT
Purchase Agreement and Appropriation Ordinance for McAfee WebShield E1000 Appliance
Software from Future Com Ltd for the Information Technology Solutions Department
RECOMMENDATION
It is recommended that the City Council:
1 Authorize a purchase agreement for purchase of McAfee WebShield E1000 Appliance software
maintenance and professional services with Future Com Ltd for the Information Technology (IT) Solutions
Department using the State of Texas Catalog Information Systems Vendors (CISV) process for an
estimated cost of $116 739
2. Authorize the software maintenance agreement to begin September 7 2004 and expire September 6
2005 with options to renew for two additional one-year periods
3 Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the
Information Systems Capital Projects Fund by $116 739 to be obtained through the City's Equipment Note
Program approved on September 28 1999 (M&C G-12681) Ordinance 13954 and amended on March 30
2004 (M&C C-20013)
DISCUSSION
On November 18 2003 (M&C P-9878) the City Council authorized the purchase of 3 500 McAfee Active
Defense Suite licenses from Future Com Ltd The 3 500 licenses purchased represent the approximate
number of computers City departments have connected to the City's network. This purchase allowed the
City to have a basic level of protection for computer viruses. The purchase of these licenses is still valid
because the City is legally obligated to have an individual license for each user The IT Solutions
Department staff recommends that the City move from the basic level to a higher level of virus protection
The McAfee WebShield E1000 appliances are devices that are designed to detect and block viruses
unwanted solicitation (SPAM) emails, and malicious software attempting to enter the City of Fort Worth
Network through email and the Internet. The devices are meant to be perimeter devices meaning that all
email and Internet browser traffic is scanned for the listed threats before users receive email or Internet
content. It is the intention of IT Solutions to implement seven of these devices at the perimeter of the City
of Fort Worth Network. There are several reasons why IT Solutions recommends the purchase of these
devices.
1 Currently the City of Fort Worth uses an older email virus scanner product from McAfee that is now
considered an end-of life product. The older product has deficiencies in its capabilities to provide adequate
virus protection for a large organization McAfee (the manufacturer) will not develop any new versions of
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this scanner and support for the product is declining The Webshield E1000 appliances are the current
focus of the company and it is anticipated that this product will provide adequate virus protection for the
next several years.
2. The City of Fort Worth currently uses a free SPAM filter Although the city is not required to pay for
this product, there is no professional support and the resultant level of quality of the anti-SPAM service is
marginal at best. The McAfee E1000 appliances offer corporate grade anti-SPAM technology that is fully
supported and should provide a better level of anti-SPAM service
3 In June 2004 a security assessment of the City of Fort Worth's network was completed by Geniant,
LLC The security assessment was made available as a part of the overall Microsoft licensing agreement
the City pays for The recommendation from Geniant to the City was to purchase a commercial grade
SPAM filter integrated with a virus protection program. The recommended Webshield E1000 Appliance
software should help the IT Security staff maintain an acceptable balance between allowing City
employees to perform their duties and keeping the technology environment safe and secure
IT Solutions staff solicited quotes for the Webshield E1000 Appliance software from three Catalog
Information Systems Vendors (CISV) Future Com Ltd proposed the best pricing option for the City The
quotes from each vendor included the software license 1st year maintenance cost and professional
services for installation of the product. The quotes from the three CISV vendors were
Vendor Quote Amount
Future Com Ltd $116 739
Fishnet Security $142,108
Dyonyx $142;488
The Future Com Ltd quote is about $25 000 less than the other two vendors, because the City is receiving
a discount based on the purchase of licenses last year
This purchase will be financed through the Equipment Note Program using the Note Program Ordinance
as amended (Ordinances 13954 15010 15933) It has been determined that the Equipment Note
Program can be used for any lawful purpose authorized under Chapter 1431 of the Texas Local
Government Code
The City's finance rate is significantly lower than using an outside leasing vendor The plan is to pay for
the software over athree-year period The approximate annual payment for IT Solutions will be
$41 400
Future Com Ltd is designated as a CISV by the State of Texas Under Section 271 083 of the Texas
Local Government Code a local government satisfies otherwise applicable bidding requirements when it
makes a purchase through the Texas Building and Procurement Commission catalogue purchasing
procedure The City will comply with that procedure for the purchase agreement authorized under this
Mayor and Council Communication
RENEWAL OPTIONS -The maintenance agreement may be renewed for up to two successive one-year
terms at the City's option This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term
FISCAL INFORMATION/CERTIFICATION
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The Finance Director certifies that funds for the purchase of the software will be obtained through the City's
Equipment Note Program and be appropriated in the Information Systems Capital Projects Fund
BQN\04-0186\LGS
TO Fund/AccountlCenters FROM Fund/AccountlCenters
C196 485200 004196004002 $116.739.00 C196 541430 004196004002 $116.739.00
C196 541430 004196004002 $116.739.00
Submitted for City Manager's Office b~ Richard Zavala (Acting) (6183)
Originating Department Head. Jim Keyes (8517)
Additional Information Contact: Robert Combs (8357)
Pete Anderson (8781)
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