HomeMy WebLinkAboutOrdinance 16018Ordinance No ~~
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE NEW EQUIPMENT PURCHASE FUND IN THE
AMOUNT OF $565 974.00 TO BE OBTAINED THROUGH THE CITY'S
EQUIPMENT NOTE PROGRAM APPROVED ON FEBRUARY 9 1999 (M&C G-
12462) BY ORDINANCE NO 13701 FOR THE PURPOSE OF FUNDING
AGREEMENTS WITH DELL MARKETING LTD TSJ TECHNOLOGIES AND
SOFTWARE HOUSE INTERNATIONAL FOR HARDWARE AND OPERATING
SOFTWARE FOR MUNICIPAL COURT AND THE INFORMATION
TECHNOLOGY SOULTIONS DEPARTMENT PROVIDING A SEVERABILITY
CLAUSE MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES
AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS'
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2003-
2004 in the Budget of the City Manager there shall also be increased estimated receipts and
appropriations in the New Equipment Purchase Fund in the amount of $565,9740 00 to be obtained
through the City's Equipment Note Program approved on February 9 1999 (M&C G-12462) by
Ordinance No. 13701 for the purpose of funding agreements with Dell Marketing Ltd. TSJ
Technologies and Software House International for hardware and operating software for Municipal
Court and the Information Technology Solutions Department.
SECTION 2.
That should any portion, section or part of a section of this severability clause be declared invalid,
inoperative or void for any reason by a court. of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 15636 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect upon adoption
APPROVED AS TO FORM AND LEGALITY
~.
Assistant City A torney
4
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ADOPTED AND EFFECTIVE. ~ ~ ~
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION Approved on 6/29/2004 Ordinance No 16018
DATE Tuesday June 29 2004
LOG NAME 13P04-0139 REFERENCE NO *P-9985
SUBJECT
Purchase Agreements and Appropriation Ordinance for Hardware and Operating Software with Dell
Marketing. Ltd TSJ Technologies and Software House International far Municipal Court and the
Information Technology Solutions Department
RECOMMENDATION
It is recommended that the City Council
1 Authorize purchase agreements with Dell Marketing Ltd (Dell) TSJ Technologies and Software House
International (SHI} using the State of Texas Cooperative Purchase Agreement processes and
2. Adopt the attached appropriations ordinance increasing estimated receipts and appropriations in the
New Equipment Purchase Fund by $565 974 to be obtained through the City's Equipment Note Program
approved on September 28 1999 (M&C G-12681) Ordinance 13954 and amended on March 30 2004
(M&C C-20013)
DISCUSSION
On January 28 2003 the City Council authorized the negotiation and execution of an agreement for the
purchase of a case management and electronic document management system for the Municipal
Court Department (M&C C-19450) A contract for development and implementation of a case
management system and electronic management system was awarded to MAXIMUS The contract did not
include hardware costs.
Implementation of the Municipal Court MAXIMUS application will require significant data storage and tape
backup solutions. Currently the Information Technology Solutions Department (IT Solutions) tape backup
and centralized network solutions are nearing peak capacity and will not be able to absorb any new
significant long-term data storage requirements. The IT Solutions Department staff worked with the
Municipal Court staff to determine how the needs could be best met. The recommended action is to
address both the immediate needs of Municipal Court and the long term needs of the City through an
enterprise solution that will meet City-wide enterprise technology objectives.
It is estimated the City may realize approximately $142,000 in savings through a partnership approach on
acquisition of hardware and software components.
Final hardware and software configurations recommended for the MAXIMUS application and the City-wide
solution will require approval of $565 974 for purchase of equipment and software Municipal Court's
portion of the procurement cost is $407 528 and the lT Solutions portion of the procurement is estimated at
$158 446
This purchase will be financed through the Equipment Note Program process On September 28 1999
T ngname. 13P04-O1 ~9 Pacra t .,f 2
the Council adopted M&G G-12681 to formally establish the use of Equipment Notes The program was
originally established to finance high dollar long lasting apparatus Subsequently it has been determined
that the Equipment Note Program can be used for any lawful purpose The City's finance rate is
significantly lower than using an outside leasing vendor Municipal Court's estimated commitment on
equipment note payment is approximately $144 000 annually with funding to be provided primarily from the
Special TrustlMunicipal Court Technology Fund The approximate annual commitment for the IT Solutions
Department for equipment note payments is $56 000 The combined equipment note payments for both
departments will be approximately $200 000 annually for 3 years.
On September 2, 2003 the City Council approved M&C P-9845 that authorized the City of Fort Worth to
use the State of Texas Department of Information Resources (DIR) procurement process. DIR is
authorized to offer competitive purchasing to state agencies public institutions of higher learning public
school districts and local governments DIR has negotiated contracts with Catalog Information Systems
Vendors (CISV) that ensure the aforementioned agencies receive a competitive procurement price for
technology items.
To adequately address the storage and application needs the enterprise solution requires the procurement
of multiple servers tape backup equipment, a network switch and the associated required software The
IT Solutions Department is recommending that De1f servers be procured because the architecture
customer service requirements and the additional savings the City will receive for future computer
purchases can be best met by Dell Marketing. Dell Marketing has a cooperative contract pricing
agreement through the Department of Information Resources (DIR) The estimated expenditure for the
storage and server equipment is approximately $416 027
The servers procured require software licenses The best pricing for Microsoft software necessary for the
equipment can be obtained from Software House International (SHI) The estimated expenditure for the
software licenses is $119 958
IT Solutions staff requested quotes from six Catalogue Information System Vendors (CISV) for a redundant
application switch Two vendors no bid the solicitation and two vendors submitted a quote for the wrong
switch The two vendors who provided a quote for the wrong switch were contacted to submit a quote for
the correct item Neither vendor could provide a corrected quote TSJ Technologies submitted the lowest
responsive quote A summary of the quotes is as follows.
Vendor uote Notes
TSJ Technologies $29 989
Hewlett Packard $31 886
Verizon $19 138 (Wrong Type)
Presidio $17 445 (Wrong Type)
xNet Systems Unable to Quote
Anxiter Unable to Quote
Lo~name 13P04-0139 v,RO ~ ~~
FISCAL INFORMATION/CERTIFICATION
The Finance Director certifies that funding for the purchase of the equipment and related software will be
obtained through the City's Equipment Note Program.
BQN\04-0139\LGS
TO Fund/AccountlCenters
G193 485200 038193038010 X407.528.00
G193 541440 038193038010 ~ 19.958.00
C196 485200 004196004002 $158.446.00
C196 541441 004196004002 $158,446.00
G193 541441 .038193038010 X287,570.00
FROM Fund/Account/Centers
G193 541440 038193038010
0196 541441 004196004002
G193 541441 038193038010
$119,958.00
X158.446.00
$287.570.00
Submitted for City, Manager's Office by: Charles Boswell (6183)
Originating Department Head. Jim Keyes (8517)
Additional Information Contact: Robert Combs (8357)
Eisa Paniagua (6711)
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