HomeMy WebLinkAboutOrdinance 18923-11-2009Ordinance No. 18923-11-2009
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE SPECIAL ASSESSMENTS FUND IN THE AMOUNT GF $250,100.00 FROM
AVAILABLE FUNDS FOR REVISION OF THE CITY'S STANDARD CONSTRUCTION
SPECIFICATION DOCUMENTS; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING
THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL
PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2009-2010 and
in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in
the Special Assessments Fund in the amount of $250,100.00, from available funds, for revision of the City's
standard construction specification documents.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no vuay
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be incorporated into the ordinance effecting the budget of the municipal
government of the City of Fort Worth for the ensuing Fiscal Year beginning October 1, 2009, and ending
September 30, 2010, and all other ordinances and appropriations amending the same except in those
instances where the provisions of this ordinance are in direct conflict with such other ordinances and
appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are
hereby expressly repealed,
SECTION 4.
This ordinance shall take effect upon adoption,
APPROVED A FORM AN IN:
Assistant City Att e
ADAPTED AND EFFECTIVE: November 17,.2009_,.,,,,,.,,_„__.,,_ _~
City of Fo-t Worth, Texas
Mayor and Council Communication
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DATE: Tuesday, November 1 ?, 2009
L4G NAME: 02CONSTRUCTION SPECS REVISION
REFERENCE NO.: C-23914
SUBJECT:
Authorize the Execution of a Professional Services Agreement in the Amount of $1,002,800.00 with
Kimley-Horn Associates, Inc., for Revision of the City's Standard Construction Specification Documents
and Adopt Appropriation Ordinances
REC4MMENDATIoN:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the Special Assessments Fund by $250,100.00 from available funds;
2. Authorize the transfer of $250,100.00 from the Special Assessments Fund to the Storm Water Utility
Fund;
3. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Storm Water
Utility Fund in the amount of $501,400.00 and decreasing the unreserved, undesignated fund balance by
the same amount; and
4. Authorize the City Manager to execute a Professional Services Agreement in the amount of
$1,002,800.00 with Kimley-Horn Associates, Inc., for revision of the City's Standard Construction
Specification Documents for use on City Projects.
~Ia7l~U~3a7IV1^r
During Phase I of the City's Integrated Program Management initiative, the City's Standard Construction
Specification documents were reviewed and determined to be in need of substantial revision. It was
suggested by the City's consultant that a task team be established to make recommendations regarding
the City's documents.
A Standard Construction Specifications Task Committee, comprised of City staff and representatives of
the local engineering and construction communities, was established and has recommended that the
standard specifications be revised to provide a uniform set of specifications and contract documents for
use on City projects.
The City's construction specifications, notes and standard details for water, sanitary sewer, paving and
drainage improvements have been historically updated in a piecemeal fashion over many years. This
approach has resulted in multiple partial revisions, creating documents that are neither consistent nor
complete. It is anticipated that revising the specification documents and standard details will eliminate
ambiguity in the contract documents and pay items, encourage additional contractors to bid on City
projects and result in long-term savings and more durable projects for the City.
Logname: 02CONSTRUCTION SPECS REVISION Page 1 of 3
The City received proposals from seven consulting firms in response to a Request for Proposals for
revision of the standard construction specifications. Aselection committee comprised of the Water,
Transportation and Public Works, Parks and Community Service and Aviation Departments and the
Program Management Office, reviewed the proposals and shortlisted four of the seven firms to interview
prior to the final selection. Based upon the interviews, staff considered Kimley-Horn and Associates, Inc.,
Kimley-Horn} and HDR, Inc., HDR} to be the most qualified and concluded that the City would obtain the
best product for this unique project if the expertise and resources of both firms were combined.
Consequently, staff requested Kimley-Horn and HDR to form a team to provide the required services. Both
Kimley-Horn and HDR have agreed to form a combined team for the project, with Kimley-Horn as the
principal and project manager.
The proposed scope of services includes the following:
. Documentation of existing specifications;
. Project management and scheduling;
. Documentation identification and formatting;
• Document management and control;
• Coordination of inputs from City Staff, consultants and contracts;
• Stakeholder collaboration;
• Stakeholders meetings and prioritization;
. Procurement and contracting requirements;
• General requirements and general notes;
• Technical specifications;
• Paving standard details;
. Training of City staff; and
. New document development implementation,
distribution and implementation.
The proposed scope focuses on the most critical elements of the City's contract documents, It is
anticipated that regular updates will occur to the Standard Construction Specifications in the future once
the initial restructuring occurs and the most important portions of the documents are revised under this
initiative. 4n November 10, 2009, staff and Kimley-Horn representatives provided the Infrastructure and
Transportation Committee with an overview of the need for the specification documents revisions, the
recommended project approach and the associated timeline to complete the project.
Kimley-Horn proposed to provide the necessary professional service on an hourly basis and multiplier with
a not to exceed fee of $1,002,800.00. Staff considers the fee to be fair and reasonable and recommends
approval.
Kimley-Horn is in compliance with the City's M1vIlBE Ordinance by committing to 20 percent MMIBE
participation. The City's goal on the project is 20 percent.
FISCAL INFQRMATI4N 1 CERTIFICATIQN:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budgets, as appropriated, of the Water and Sewer operating Fund and the Storm Water Utility
Fund. Upon approval, the retained earnings of the Storm Water Utility Fund will exceed the minimum
reserves as specified in the Financial Management Policy Statements.
FUND CENTERS:
TO FundlAccountlCenters FRAM FundlAccountlCenters
Logname: 02CONSTRUCTI~N SPECS REVISION Page 2 of 3
1 PE69 531200_ 0209000 X501 400.00 2} PE69 53~ 200.0209000 501 400.00
2} PE45 531200.0602501 X250,100.00
2~PE45 531200 O1~2501 X250,700.00
CERTIFICATIONS:
Submitted for Cit. Manager's gffice by: Fernando Costa X8476}
Originatin~.Department Head: Randle Harwood X6101 ~
Additional Information Contact: Dena Johnson X1866}
Logname: 02C4NSTRUCTI~N SPECS REVISION Page 3 of 3