HomeMy WebLinkAboutOrdinance 16059Ordinance No. ~~~~~
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN
THE WATER CAPITAL PROJECT FUND IN THE AMOUNT OF $926,526, IN THE
SEWER CAPITAL PROJECT FUND IN THE AMOUNT OF $926,526, IN THE AVIATION
IMPROVEMENT FUND IN THE AMOUNT OF $396,262, AND IN THE NEW EQUIPMENT
PURCHASES FUND IN THE AMOUNT OF $1 188,786,.FROM FUNDS TO BE OBTAINED
THROUGH THE CITY'S EQUIPMENT NOTE PROGRAM FOR THE PURPOSE OF
FUNDING AMENDMENT NO. 2 TO THE AGREEMENT WITH MWH AMERICAS, INC.
(CITY SECRETARY NO. 29129) FOR ACQUISITION OF A CAPITAL PROJECTS
MANAGEMENT SYSTEM, INCLUDING SOFTWARE AND MAINTENANCE; MAKING
THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES IN CONFLICT HEREWITH;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2003-2004 in the
Budget of the City Manager there shall also be increased estimated receipts and appropriations in the
Water Capital Project Fund in the amount of $926,526, in the Sewer Capital Project Fund in the amount of
$926,526, in the Aviation Improvement Fund in the amount of $396,262, and in the New Equipment
Purchases Fund in the amount of $1 188,786, from funds to be obtained through the City's Equipment Note
Program for the purpose of funding Amendment No. 2 to the agreement with MWH Americas, Inc. (City
Secretary No. 29129) for acquisition of a capital projects management system, including software and
maintenance.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 15636 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4
This ordinance shall take effect upon adoption.
PR ED AS TO FORM AND LEGALITY
Assistant i Attorney
ADOPTED AND EFFECTIVE:
s
City of Fort Worth, Texas
Mayor and Council Communication
~..~_®
COUNCIL ACTION Approved on 8/5/2004 Ordinance No 16059
DATE Thursday August 05 2004
LOG NAME. 60MWH2 REFERENCE NO C-20183
SUBJECT
Appropriation Ordinance and Amendment No 2 to Agreement with MWH Americas Inc. for
~, Acquisition Program Management and Implementation Services for a Capital Project Management
System
RECOMMENDATION
It is recommended that the City Council:
1 Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water Capital Project Fund by $926 526 in the Sewer Capital Project Fund by $926 526 in the Aviation
Improvement Fund by $396,262 and in the New Equipment Purchases Fund by $1 188 786 from funds to
be obtained through the City's Equipment Note Program, and
2. Authorize the City Manager to execute Amendment No 2 to the agreement with MWH Americas Inc.
(City Secretary No 29129) for acquisition of a capital project management system, including software and
maintenance for a total cost not to exceed $3 438 100• and
3 Authorize the Program Manager MWH Americas Inc. to execute a purchase agreement with Skire
Inc. for software and maintenance of a capital projects management system, and
4 Authorize payment of funds to MWH Americas, Inc. for payment to Skire Inc. under the contract.
DISCUSSION
In the current environment, managing capital projects across the organization is facilitated through a variety
of fragmented inefficient systems With the passage of the 2004 Bond Program, the City will manage over
$200 million in capital projects each year In an effort to effectively manage these projects a
comprehensive capital projects management system is recommended
On August 12 2003 (M&C C-19708) the City Council authorized the execution of an agreement with MWH
Americas Inc. ("MWH") to assist in the implementation of the Water Information Technology Program (WIT)
Phase I Phase I included the deployment of a Maintenance Management System and a Geographic
Information System The agreement also provided funds for an assessment of the Water Department's
current ability to manage and monitor spending for capital projects and to make recommendations on the
need for a Capital Project Management system During the assessment process, it was determined that the
consultant's scope of work should be accelerated and expanded to include other departments, in order to
effectively manage the capital projects in the 2004 bond program and other capital projects across the
organization
On April 13 2004 (M&C C-20031) the City Council authorized Amendment No 1 to the agreement with
MWH to provide additional services related to the acquisition of a capital project tracking system to be used
Citywide The additional work approved under this amendment included the preparation of a Request for
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Proposal for CIP software vendors assistance in the analysis of the proposals submitted and the
development of a business case for the program.
On May 26 2004 the Purchasing Division issued a Request for Proposals to solicit capital project tracking
software system proposals. Six responses were received Based on vendor presentations during the
demonstration process the CIP selection committee made up of representatives from the City Manager's
Office IT Solutions, Water Transportation and Public Works, Engineering Parks and Community Services
Finance and the MMBE Office recommended Skire s Unifier system.
Skire s Unifier system has the functionality to allow the City to better manage and track capital projects
across departments. The primary functions include
Portfolio Management
Project Control
Executive Dashboards
Report Generation
Contract Management
Field Inspection
Document Management
MMBE Compliance Tracking
Workflow Automation
Implementation of the system will enable effective tracking and instant communication of capital project
expenditures and projections to provide real-time decision-making support in monitoring and controlling
projects, to eliminate multiple sources of input into the capital project process and to consolidate disparate
systems into a single central database
Under the terms of the program agreement, MWH will execute a purchase agreement with Skire Inc. and
manage the system installation Payments will be reviewed and recommended to the City for approval by
MWH which will then be paid by the City for payment to the vendor
In addition to the acquisition of the software and maintenance from Skire Inc. Amendment No 2 will
authorize MWH to provide the following additional services to ensure successful .implementation.
Capital Projects Program Management
Contract Management of Capital Projects Implementation
Project Management of Capital Projects Management Systems Implementation and Integration firm
Development of Capital Projects Program Management Procedures and Methodologies
Capital Planning Business Process Modeling Organizational Readiness Preparation
Capital Projects Management System Implementation and Technical Services
Procurement of Capital Projects Management System Implementation Services
Procurement of associated hardware and software
Integration with other City systems and data conversion
Employee Training
CIP Software and Microsoft Enterprise Project Software Training
Project Management Training
MWH Americas, Inc. is in compliance with the City's M/WBE Ordinance by committing to an additional 22%
M/WBE participation on this amendment for all hardware and professional services.
The General Fund Municipal Airports Fund and Water and Sewer Fund will share the total cost of system
acquisition and implementation
Logname: 60MWH2 Pase 2 of 3
FISCAL INFORMATION/CERTIFICATION
The Finance Director certifies that funds for this purchase will be obtained through the City's Equipment
Note Program.
TO Fund/Account/Centers
FROM .Fund/Account/Centers
P162 539120 060162151030 $926.526.00
P172 539120 070172131010 $926.526.00
P162 485200 060162151030 $926.526.00
P172 485200 070172131010 $926,526.00
G 193 485200 020193020020 $1,188.786.00
G 193 539120 020193020020 $1,188.786.00
GC24 485200 055240450010 $396.262.00
GC24 539120 055240450010 $396.262.00
Submitted for City Manager's Office b~ Marc Ott (8476)
Originating Department Head Frank Crumb (Acting) (8243)
Additional Information Contact: Frank Crumb (Acting) (8243)
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