HomeMy WebLinkAboutOrdinance 15879Ordinance No
AN ORDINANCE INCREASING APPROPRIATIONS BY THE INDICATED AMOUNTS IN
THE INDICATED FUNDS FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED
EXPENDITURES; PROVIDING A SEVERABILITY CLAUSE, MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES
IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2003-2004 in the
Budget of the City Manager there shall also be increased appropriations in the General Fund in the amount
of $1,347,874 00 and decreasing the unreserved undesignated fund balance by the same amount; in the
Crime Control and Prevention District Fund in the amount of $3,471 185 00 and decreasing the unreserved
designated fund balance by the same amount; in the Water and Sewer Fund in the amount of
$1 047 703 00 and decreasing the unreserved, undesignated retained earnings by the same amount for
encumbrance rollovers and designated expenditures
SECTION 2.
That should any portion, section or part of a section of; this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 15636 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4
This ordinance shall take effect upon adoption
APPROV AST ORM AND LEGALITY
Assistant i Attorney --
ADOPTED AND EFFECTIVE. ~~~ ~~
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION Approved on 2/17/2004 Ordinance No 15879
DATE Tuesday February 17 2004
LOG NAME 02ROLLOVER
REFERENCE NO G-14264
SUBJECT
Supplemental Appropriation Ordinance for Fiscal Year 2003-2004 for Rollover Encumbrances and
Designated Expenditures
RECOMMENDATION
It is recommended that the City Council adopt the attached supplemental appropriation ordinance
increasing appropriations by the indicated amounts in the following funds
General Fund by $1 347 874 and decreasing the unreserved undesignated fund balance by the same
amount; and
2. Crime Control and Prevention District Fund by $3 471 185 and decreasing the unreserved designated
fund balance by the same amount; and
3 Water and Sewer Fund by $1 047 703 and decreasing the unreserved undesignated retained earnings
by the same amount.
DISCUSSION
The attached supplemental appropriation ordinance increases the FY2003-2004 budget for two categories
of expenditures encumbrance rollovers and designations City staff has reviewed the items in each
category and recommends their approval A list by fund department and amount follows.
ENCUMBRANCE ROLLOVERS
Encumbrances are used to reserve a portion of a department's budget for a specific purchase most often
identified by a contract or purchase order As goods are received or services rendered the encumbered
amount is reduced by the amount of the expenditure (expense)
Annual appropriations expire on September 30th the amounts encumbered on that date 'rollover" to the
new fiscal year to become encumbered against the new budget. However the corresponding funds are
not rolled over into the new fiscal year Instead the matching appropriations, or operating funds are
closed and applied to the fund balance at year-end Therefore large value purchases must be re-
appropriated in the new fiscal year so that the City of Fort Worth may honor outstanding purchase orders
contracts and other commitments without adversely impacting the new fiscal year's operating budget
programs and services
The rollover of funds from the previous to the current fiscal year requires both an increase in appropriations
to accommodate the item and a corresponding decrease in unreserved undesignated fund balance or
retained earnings The following items, including fund department and amount, are recommended for
rollover into the FY2003-2004 budget.
Logname. 02ROLLOVER Page 1 of 4
GENERAL FUND (GG01)
Department
Fire
Human Resources
Library
Parks and Community Services
Public Events
Public Health
Transportation and Public Works
Rollover
Two Prius staff cars $ 41 324 00
Five Battalion Chief cars, w/trailer package $ 168,770 00
Final payment to the PAR Group Executive Search Firm $ 15,267 00
Cab/Chassis truck w/box $ 29 788.00
Automation of the Library Circulation Process $ 89 338 00
Sprayer trailer w/300 gallon tank $ 7 915 00
Truck w/utility body $ 27 947 00
Two trucks w/bulky waste dump $ 65 300 00
Super duty truck w/chassis $ 33 144 00
Platform truck w/aerial boom and chipper $ 92,456 00
Fort Worth ISD soccer field construction agreement $ 251,239 00
Forklift, 4 000 Ib rated single front tire $ 17 121 00
Forklift, 6 000 Ib rated dual front tire $ 20 977 00
Three Animal Control trucks $ 107 373 00
Service truck, w/lift gate/ladder rack $ 29 672 00
Two service trucks w/utility body post puller $ 71 333 00
Two portable tandem drum rollers, 4-6 ton $ 74 682.00
GENERAL FUND TOTAL $1 143 646 00
WATER AND SEWER FUND (PE45)
Department Rollover
Water
Disaster recovery services software for the utility billing system $
Dump truck body $
MISER SQL Server integration software and ODBC bridge $
SQL Server licenses, SQL Agent and Unicenter NSM licenses and software $
Water and Environmental billing system service level mgmt. software $
Water and Evnironmental billiing system service level mgmt. server $
Van with service body $
Centrifugal pump'No 5 at the Randol Mill Pump Station $
6-inch trash pump $
24-inch pump control valve at the North Holly Treatment Plant $
AS/400 processor billing system maintenance $
Service truck for field operations $
Logname 02ROLLOVER
13 380 00
13 682.00
15 888 00
17 444 00
18 344 00
20 711 00
21 373 00
24 899 00
24 900 00
32,455 00
50 000 00
62,633 00
Page 2 of 4
12 yard dump truck $ 73 734 00
Service truck for field operations $ 92,500 00
Wastewater
Disaster recovery services Software for the utility billing system $ 13 380 00
Dump truck body $ 13 682.00
Water and Environmental billing system service level mgmt. software $ 18 344 00
Water and Environmental billing system service level mgmt. server $ 20 711 00
Engineering services to review wholesale water and. retail wasewater rates $ 22,500 00
Two mini-excavators $ 65 920 00
Crew-cab truck w/crane $ 43 066 00
AS/400 processor billing system lease $ 50 000 00
Arial dump truck $ 64 441 00
12 yard dump truck $ 73 734 00
Van w/special TV cameras $ 180 082.00
WATER AND SEWER FUND TOTAL $1 047 703 00
II. DESIGNATIONS
At the end of FY2002 2003 various City departments requested that unexpended appropriations and a
limited number of funding. priorities from FY2002 2003 be approved for appropriation in the FY2003-2004
budget as designations The City Manager's Office and the Budget Office reviewed each of these items
individually The following is a summary of the resulting recommended designations.
GENERAL FUND (GG01)
Department
Parks and Community Services
Off-Leash dog park at Gateway Park irrigation
Network Lines change out charges
Comin Up Program contract payment
GENERAL FUND TOTAL
CRIME CONTROL AND PREVENTION DISTRICT FUND (GR79)
Department
Police
Final payment, FY2002 2003 Safe Haven contract
High Mileage Vehicle Replacement Program
Final payment, FY2002 2003 After School Program contracts
Consultant Services. records management system contract
Acquistion of a mug shot system
Special events overtime
Commercial demolition
Recruit Officer Training Program
Acquistion and renovation of a facility for the Fort Worth Crime Lab
Logname 02ROLLOVER
Designation
$ 18 000 00
$ 25 500 00
$160 728.00
$204,228 00
Designation
$ 25 689 00
$ 41 145 00
$ 45 964 00
$ 82,780 00
$ 100 000 00
$ 103 038 00
$ 253,203 00
$1 121 094 00
$1 698,272 00
Page 3 of 4
CRIME CONTROL AND PREVENTION DISTRICT FUND TOTAL $3 471 185 00
The following is a summary by fund of the supplemental appropriations required to accomplish all of the
above
FUND ROLLOVERS DESIGNATIONS TOTAL
General Fund $1 143 646 00 $ 204,228 00 $1 347 874 00
Crime Control and Prevention District Fund $ 0 00 $3 471 185 00 $3 471 185 00
Water and Sewer Fund $1.047 703 00 $ 0 00 $1 047 703 00
TOTAL $2,191 349 00 $3 675 413.00 $5 866 762.00
FISCAL INFORMATION/CERTIFICATION
The Finance Director certifies that upon adoption of the attached appropriation ordinance the preliminary
unaudited fund balances will be as follows.
a) The unreserved undesignated fund balance of the General Fund will be $36,223,258 and
b) The unreserved designated fund balance of the Crime Control and Prevention District Fund will be
$24 453,297 and
c) The cash balance of the Water and Sewer Fund will be $18 942,688
TO Fund/AccountlCenters
FROM .Fund/Account/Centers
Submitted for City Manager's Office b~ Charles Boswell (8511)
Originating Department Head. Bridgette Garrett (8518)
Additional Information Contact: Alan Shuror (8512)
i n nnnoo~~~ u i in~n~~w~~~n ninni~ ~ ~~
Logname 02ROLLOVER
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