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Home My WebLink AboutOrdinance 15015Ordinance No. ~~ ~~ AN ORDINANCE APPROPRIATING $6,597,400 TO THE GENERAL FUND, AND DECREASING THE UNRESERVED, UNDESIGNATED GENERAL FUND BALANCE BY THE SAME AMOUNT FOR THE PURPOSE OF PROVIDING FUNDING FOR YEAR END BUDGET ADJUSTMENTS, PROVIDING FORA SEVERABILITY CLAUSE, MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS SECTION 1 That in addition to those amounts allocated to the various City departments for the Fiscal Year 2001-02 and in the Budget of the City Manager, there shall also be increased appropriations in the General Fund, in the amount of $6,597,400; thereby decreasing the unreserved, undesignated Fund Balance by the same amount, for the purpose of providing funding for year end budget adjustments. SECTION 2. Should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3 That this ordinance shall be cumulative of Ordinance No. 14745 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriafions, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4 This ordinance shall take effect upon adoption. APPR VED AS TO FORM AND LEGALITY ate` D ~cP,~ City Attorney ADOPTED AND EFFECTIVE. ~ ~Y`t~ l-/ ~ ~~~~~ City of Fort Worth, Texas Mayor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 3/19/02 G-13554 13ADJUST 1 of 4 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY2001 YEAR END BUDGET ADJUSTMENTS RECOMMENDATION It is recommended that the City Council Adopt the attached supplemental appropriation ordinance increasing appropriations for FY2001 by $6,597,400 in the General Fund departments that are over budget and decreasing the unreserved, undesignated General Fund balance by the same amount; and ` 2 Adopt the attached supplemental appropriation ~ the Culture and Tourism Fund by $208,180 and and Tourism Fund balance by the same amount. ordinance increasing appropriations for FY2001 in decreasing the unreserved, undesignated Culture DISCUSSION The City's annual General Fund operating budget is formally enacted into law by City Council action adopting an appropriation ordinance that establishes spending limits for each department's operation The purpose of this Mayor and Council Communication (M&C) is to provide the City Council with the final balanced budget, per the audit, for the year ending September 30, 2001 This process begins with the recording of all expenditures from October 1, 2000, to September 30, 2001, plus all expenditures found posted to the current year that should be posted as prior year expenditures As a result of the external auditors' review, additional expenditure entries are either posted or re-classed, resulting in changes to departments' final total expenditures All departments' final expenditures are then compared against the budgeted amount approved from the original or supplemental appropriation during the year, which results in today's action The amounts over budget must be appropriated by action of the City Council in accordance with the City Charter (Section 5, Expenditure Only Pursuant to Appropriations) This action represents the final step before the audit can be completed and the Comprehensive Annual Financial Report published City of Fort Worth, Texas Mayor and Council Communication TE 3/19/02 G-13554 13ADJUST 2 of 4 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY2001 YEAR END BUDGET ADJUSTMENTS DEPARTMENT Mayor and Council City Manager City Secretary Housing Human Relations Commission Internal Audit Finance Human Resources Risk Management Transportation and Public Works Fire Public Health Public Library Non-Departmental Transfers Out ADDITIONAL APPROPRIATIONS $ 70,175 $ 243,940 $ 1,000 $ 247 $ 8,881 $ 24,500 $ 20,870 $ 10,982 $ 13,862 $ 593,108 $ 734,567 $ 17,262 $ 33,200 $3,234,901 $1,589,905 Total General Fund $6,597,400 Below is a brief explanation of the activity that caused these departments to exceed their budgets • Mayor and Council -overage due to scheduled temporaries, operating supplies, computer leases and travel, • City Manager -overage due to operating supplies, temporary labor charges, consultant fees and contractual costs, • City Secretary -overage in telephone expenses, • Housing -overage in salaries, • Human Relations Commission -overage in salaries, • Internal Audit -overage in salaries and computer leases, • Finance -overage in Information Technology Solutions (IT Solutions) charges, • Human Resources -overage due to office supplies and minor equipment; • Risk Management -overage in overtime, retirement contribution and safety materials, City of Fort Worth, Texas Mayor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 3/19/02 G-13554 13ADJUST 3 of 4 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY2001 YEAR END BUDGET ADJUSTAAENTS • Transportation and Public Works -overage in temporary labor charges and equipment maintenance, • Fire -overages are mainly the result of equipment maintenance and repair costs, operating supply expense, telephone charges and IT Solutions charges, • Public Health -overage due to equipment repair costs, IT Solutions charges and purchase of vehicles, • Public Library -overage in library materials, office supplies and IT Solutions charges, • Non-Departmental -overage created by utility expenses, and large terminal leave payments resulting from high retirement levels, • Transfers Out -increase in transfers out for debt service due to increased revenues in current property tax. While this M&C concentrates on the departments that need additional appropriations, it is appropriate to note that revenue collections were favorable overall for the General Fund, as follows Revenues (000's omitted) ACTUAL BUDGET VARIANCE General Property Taxes $172,908 -$169,303 $ 3,605 Other Local Taxes $ 90,284 $ 96,288 ($ 6,004) Charges for Services $ 13,959 $ 16,256 ($ 2,297) Licenses and Permits $ 47,531 $ 36,989 $10,542 Fines and Forfeitures $ 13,314 $ 13,458 ($ 144) Revenue from Use of Money and Property $ 13,958 $ 12,048 $ 1,910 Intergovernmental $ 981 $ 749 $ 232 Other 1 827 1 530 .297 Total Revenues $354,762 $346,621 $ 8,141 City of Fort Worth, Texas Mayor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 3/19/02 G-13554 13ADJUST 4 of 4 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY2001 YEAR END BUDGET ADJUSTMENTS It is also noteworthy to mention departments that had savings below the approved budget. They are as follows DEPARTMENT APPROPRIATED SAVINGS Development $ 174,493 Legal $ 173,383 Environmental Management $ 48,885 Police $ 21,421 Parks and Community Services $1,127,809 Zoo $ 5,739 Code Compliance $ 95,777 Public Events and Facilities $ 409,240 Planning $ 35,737 Municipal Court $ 310,414 Total Savings $2,402,898 The Culture and Tourism Fund overage was the result of payments to the Fort Worth Convention and Visitors Bureau, which by contract receives 55% of the hotel/motel tax revenue. In FY2000-2001, revenue exceeded budget. FISCAL INFORMATION/CERTIFICATION The Finance Director certifies that upon adoption of the attached supplemental appropriation ordinances, all departments of the General Fund and Culture and Tourism Fund will have sufficient appropriations for all expenditures recorded during the fiscal year ending September 30, 2001 After this appropriation, the unreserved, undesignated fund balance of the General Fund will be $35,427,734 CB k Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by (to) Charles Boswell 8511 Originating Department Head: Jim Keyes 8517 (from) APPROVED 03/19/02 ORD.# 15015 &15016 Additional Information Contact: Judy Walton 8334