HomeMy WebLinkAboutOrdinance 18979-12-2009Ordinance No. 18919-12-2009
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE INFORMATIQN SYSTEMS CAPITAL PROJECTS FUND IN THE AMOUNT OF
$116,432.96, FRAM AVAILABLE FUNDS FOR THE PURPOSE QF FUNDING
EQUIPMENT REPLACEMENT; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING
THIS ORDINANCE CUMULATIVE QF PRIOR ORDINANCES AND REPEALING ALL
PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BYTHE CITY COUNCIL OF THE CITY OF FQRTWORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2009-2010 and
in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in
the Information Systems Capital Projects Fund in the amount of $116,432.96, from available funds, for the
purpose of funding equipment replacement.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect,
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 18809 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption,
APPROVED AS TO FORM AND LEGALITY:
Assis ant City Attorney
ADOPTED AND EFFECTIVE: December 15 2009
City of Fort Worth, Texas
Mayor and Council Communication
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DATE: Tuesday, December 15, 2009
LOG NAME: 13P09-0216DELLHARDWAREAG
SUBJECT:
REFERENCE N4.: P-11073
Authorize a Purchase Agreement with Dell Marketing, L.P., for Hardware, Technology Services and
Maintenance and Support Services Using a State of Texas Department of information Resources Contract
for an Amount Up to $1,000,000.00 and Adopt Appropriation Ordinances
RECGMMENDATl4N:
It is recommended that the City Council:
1. Authorize a Purchase Agreement with Dell Marketing, L.P., for hardware, technology services,
maintenance and support services utilizing the State of Texas Department of Information Resources
Contract No. DIR-SDD-890 for an amount of $100,000.00 for equipment replacement and an additional
$300,000.00 for new equipment purchase for a total of $1,000,000.00;
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Information
Systems Fund by $116,432.96 and decreasing unaudited, unreserved, undesignated fund balance by the
same amount;
3. Authorize the transfer of $116,432.96 from the Information Systems Fund to the Information System
Capital Projects Fund for equipment replacement; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Information System Capital Projects Fund by $116,432.96 from available funds.
DlSCUSSl4N:
The Information Technology Solutions Department ~ITS~ will use this Agreement to purchase new and
replacement hardware, Microsoft Office 2001 licenses, technology services and maintenance and support
services. Due to budget shortfalls in Fiscal Year 2009, the replacement of computing equipment has been
delayed. IT Solutions is working with each City department to replace only the most critically needed
computers and servers in order to reduce the risk of disruption and lack of productivity due to equipment
failure. For example, Police computers slated for replacement are primarily used by detectives and
investigators who need systems capable of running new applications upgraded RMS, Visinet Mobile,
CrimeView~ and which must be capable of handling large amounts of digital photographs. Water and
Wastewater computers require replacement due to the increased Water IT staff time spent to support the
aging equipment and also future business plans requiring additional software to run on new equipment
such as Telog and Wastewater modeling using GIS capabilities.
Because of computing equipment performance issues and needs, staff now recommends moving forward
with equipment replacement of 410 devices which together with Microsoft Office software upgrades will
cost $116,432.96. The funds for these replacements and software will be transferred from IT Solutions
undesignated fund balance #o the Information System Capi#al Projects Fund to be used for replacing these
Lo~name: 13P49-027bDELLHARD~VAREAG Page 1 of 3
computers.
In addition, the Agreement will be used to purchase extended maintenance for servers the City has
chosen to keep in service beyond the manufacturer's three year warranty. Remaining funds are also
needed by City departments to purchase new equipment for expanding staff as in the case of Police, Fire,
Financial Management Services, ERP or where departments have grant funds to expend.
PRICE ANALYSIS -The DIR Contract offers fixed discounts ranging from 2 to 13 percent off of Dell's
current retail price list. There is an additional minimum discount for equipment purchased through the
State of Texas online store.
The State of Texas Department of Information Resources is authorized to offer the cooperative purchasing
program to state agencies, public institutions of higher learning, public school districts and local
governments. Pursuant to Government Code Section 191.025, a local government that purchases goods
and services under the Interlocal Cooperation Act satisfies otherwise applicable competitive bidding
requirements.
ADMINISTRATIVE INCREASE - An administrative amendment or increase may be made by the City
Manager for an amount up to $25,000.00 and does not require specific City Council approval as long as
sufficient funds have been appropriated.
MIVVBE - A waiver of the goal for MIWBE subcontracting requirements was requested by the Purchasing
Division and approved by the MIvVBE Office because the purchase of goods and services is from sources
where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS -Upon City Council's approval, this Agreement will begin on December 15, 2009,
and end on January 14, 2010, which is consistent with the term of the DIR contract.
RENEWAL OPTIONS -This Agreement may be renewed for up to three additional one year terms per the
conditions established in the contract between DIR and the individual vendor at the City's option. This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligation during the renewal term.
FISCAL INF~RMATI~N I CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinances, funds will be available in the current operating and
capital budget, as appropriated, of the participating departments and Information System Capital Projects
Fund.
BQN109-02161AMG
FUND CENTERS:
TO FundlAccountlCenters FRAM FundlAccountlCenters
1 ~ C196 _._4160.68 044196~04~10 $O.Q~ P168 .__538040__044341.0
2~ C X96 41.6068.. 0041.6900401.0 ~ 1161432.96
3~C_I.96___ 5225.0_.0_, .0041.960440,1 ~ 716,432.96
CERTIFICATIONS:
Submitted for City_ Manager's office by:
Originating Department Head:
Karen Montgomery (6222)
Lena Ellis (8517)
~116~432.96
Logname: t 3P09-027bDELLHARDVVAREAG Page 2 of 3
Jack Dale (8357)
Additional Information Contact: Angela Gonzales (7648)
Logname: 13P09-027bDELLHARD~VAREAG Page 3 of 3