HomeMy WebLinkAboutOrdinance 14992Ordinance No. /~~~~
AN ORDINANCE INCREASING APPROPRIATIONS BY THE INDICATED AMOUNTS IN
THE INDICATED FUNDS FOR ENCUMBRANCE ROLLOVERS, DESIGNATED
EXPENDITURES AND BUDGET CORRECTIONS, PROVIDING A SEVERABILITY CLAUSE,
MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING
ALL PRIOR ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS.
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2001-2002 in the Budget of the
City Manager, there shall also be increased appropriations in the General Fund in the amount of $2,230,580 and decreasing
the unreserved, undesignated fund balance by the same amount; in the Cable Communications Fund in the amount of
$29,9]3 and decreasing the unreserved, undesignated fund balance by the same amount; in the Crime Control and
Prevention District Fund by $],005,802 and decreasing the unreserved fund balance by the same amount; in the Federal
Award Assets Fund in the amount of $46,345 and decreasing the unreserved fund balance by the same amount; in the
Group Health Insurance Fund in the amount of $10,574 and decreasing the unreserved, undesignated fund balance by the
same amount; in the Offices Services Fund by $142,854 and decreasing the unreserved, undesignated retained earnings by
the same amount; in the Solid Waste Fund in the amount of $23,327 and increasing the fund deficit by the same amount; in
the State Award Assets Fund in the amount of $18,424 and decreasing the unreserved fund balance by the same amount; in
the Water and Sewer Fund in the amount of $1,412,074 and decreasing the unreserved, undesignated fund balance by the
same amount for encumbrance rollovers and designated expenditures.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any
reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining
portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force
and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No. 14745 and all other ordinances and appropriations amending the
same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and
appropriations, in which instance said conflicting provisions of said .prior ordinances and appropriations are hereby
expressly repealed.
SECTION 4
This ordinance shall take effect upon adoption.
APPROVED AS T ORM LEGALITY
""`~~ •
Assista t~'ty Attorney
ADOPTED AND EFFECTIVE. ~ ~~ ~~~
City of Fort Worth, Texas
Mayor
DATE REFERENCI
and Council Communication
LOG NAME
PAGE
2/26/02 G-13539 02BUDGET 1 of 9
SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002
FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES
RECOMMENDATION
It is recommended that the City Council
1 Adopt the attached supplemental appropriation ordinance increasing appropriations by the indicated
amounts in the following funds
a) General Fund by $2,230,580 and decreasing the unreserved, undesignated fund balance by the
same amount, and
b) Cable Communications Fund by $29,913 and decreasing the unreserved, undesignated fund
balance by the same amount; and
c) Crime Control and Prevention District Fund by $1,005,802 and decreasing the unreserved fund
balance by the same amount; and
d) Federal Awarded Assets Fund by $46,345 and decreasing the unreserved fund balance by the
same amount; and
e) Group Health and Life Insurance Fund by $10,574 and decreasing the unreserved, undesignated
fund balance by the same amount; and
f) Office Services Fund by $142,854 and decreasing the unreserved, undesignated retained
earnings by the same amount; and
g) Solid Waste Fund by $23,327 and increasing the fund deficit by the same amount; and
h) State Awarded Assets Fund by $18,424 and decreasing the unreserved fund balance by the
same amount; and
i) Water and Sewer Fund by $1,412,074 and decreasing the unreserved, undesignated fund
balance by the same amount; and
2 Approve the transfer of $11,030 from the General Fund to the Municipal Golf Fund, and
3 Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the Municipal Golf Fund by $11,030 from available funds, and
4 Approve the transfer of $1,378 from the General Fund to the Municipal Airports Fund, and
5 Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the Municipal Airports Fund by $1,378 from available funds, and
City of Fort Worth, Texas
Mayor and Council Communication
2/26/02 ~ G-13539 ~ 02BUDGET ~ 2 of 9
SUBJECT I FOR EN UMBRA CPE ROL OVERS AND DES GNATED EXPENDITURES 2001-2002 I
6 Approve the transfer of $32,250 from the General Fund to the Public Events FF&E (Furniture,
Fixtures, and Equipment) Fund, and
7 Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the Public Events FF&E Fund by $32,250 from available funds
DISCUSSION
The attached supplemental appropriation ordinances increase the FY2001-2002 budget for two
categories of expenditures -encumbrance rollovers and designations City staff has reviewed the items
in each category and recommends their approval A list by fund, department and amount follows
ENCUMBRANCE ROLLOVERS
Encumbrances are used to reserve a portion of a department's budget for a specific purchase, most
;often identified by a contract or purchase order As goods are received or services rendered, the
encumbered amount is reduced by the amount of the expenditure (expense)
As annual appropriations expire on September 30th, the amounts encumbered on that date "rollover" to
the new fiscal year to become encumbered against the new budget. However, the corresponding funds
are not automatically rolled over into the new fiscal year Instead, the matching appropriations or
operating funds are closed and applied to the fund balance at year-end Therefore, large value
purchases must be re-appropriated in the new fiscal year so that the City may honor outstanding
purchase orders, contracts and other commitments without adversely impacting the new fiscal year
operating budget's programs and services
The rollover of funds from the previous to the .current fiscal year requires both an increase in
appropriations to accommodate the item and a corresponding decrease in unreserved, undesignated
fund balance or retained earnings. The following items, including fund, department and encumbrance
amount, are recommended for rollover into the FY2001-2002 budget:
CABLE COMMUNICATIONS FUND (FE72)
City Manager's Office
Digital camcorder, camera tripod and other accessories
$ 16,520
TOTAL -Cable Communications Fund $ 16,520
City of Fort Worth, Texas
Mayor and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
_ 2/26/02 G-13539 026UDGET 3 of 9
SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002
FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES
GENERAL FUND (GG01)
Development
Selection permitting system contract $ 13,400
IT Nexus permitting system contract $ 14,220
Accela permitting system contract $ 90,983
F-150 pick-up truck $ 23,631
Parks and Community Services
Fort Worth Independent School District soccer agreement $ 350,000
Trailer (part of soccer plan) $ 5,000
Events scheduling - Ungerboeck $ 10,000
Pick-up truck $ 37,881
Pick-up truck $ 39,564
Transportation and Public Works
.Speed hump contract $ 54,850
Tandem dump truck $ 90,000
Tandem dump truck $ 90,000
Tandem dump truck $ 90,000
Refurbished motor grader $ 91,177
Platform truck $ 113,645
Vactor catch basin cleaner $ 208,992
Americans with Disabilities Act (ADA) compliance ramp $ 54,559
Zoo
Zoo subsidy
TOTAL -General Fund
CRIME CONTROL AND PREVENTION DISTRICT FUND (GR79)
Police
In-car video cameras
$ 6,138
$1,384,040
$ 105,240
TOTAL -Crime Control and Prevention District Fund $ 105,240
City of Fort Worth, Texas
Mayor and Council Communication
DAT
2/26/02
G-13539
02BUDGET
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SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002
FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES
MUNICIPAL GOLF FUND (PE39)
Parks and Communit~r Services
Portion of American Management Systems (BRASS budgeting system) final payment $ 2,692
Portion of Phase II, Equipment Services Department (ESD) study costs $ 8,338
TOTAL -Municipal Golf Fund
$ 11,030
MUNICIPAL AIRPORTS FUND (PE40)
Aviation
Portion of American Management Systems (BRASS budgeting system) final payment
TOTAL -Municipal Airports Fund
1 378
WATER AND SEWER FUND (PE45)
Water
Impeller for pump number 1 at Alta Mesa pump station
Lease agreement for laboratory equipment (M&C C-17098)
Exhaust fans for Rolling Hills Water Treatment Plant (WTP)
Impeller for pump number 2 at Russom Ranch pump station
Portion of Phase II ESD study costs
Impeller for S-12 pump at Rolling Hills WTP
Interactive Voice Response System - CISCO, consulting fees
Portion of American Management Systems (BRASS budgeting system) final payment
Dump truck, 12-yard
Dump truck, 12-yard
Dump truck, 12-yard
Emulsion truck
Wastewater
Lease agreement for laboratory equipment (M&C C-17098)
Up-grade for laboratory equipment
Portion of Phase II ESD study costs
Portion of American Management Systems (BRASS budgeting system) final payment
Sewer flusher truck
$ 1,378
$ 10,947
$ 11,052
$ 11,563
$ 14,380
$ 17,958
$ 36,500
$ 60,000
$ 46,057
$ 87,000
$ 87,000
$ 87,000
$ 94,350
$ 5,526
$ 7,665
$ 17,958
$ 46,057
$ .92,709
TOTAL -Water and Sewer Fund $ 733,722
City of Fort Worth, Texas
Mayor and Council Communication
2/26/02
G-13539
02BUDGET
5of9
01-200
SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAF
FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES
SOLID WASTE FUND (PE64)
Environmental Management
Portion of American Management Systems (BRASS budgeting system) final payment $ 10,500
Portion of Phase II ESD study costs 12 827
TOTAL -Solid Waste Fund $ 23,327
OFFICE SERVICES FUND (P160)
Non-Departmental
Pitney-Bowes mailing equipment (citations inserter) $ 11,018
Danka high speed copier $ 43.052
TOTAL -Office Services Fund $ 54,070
II DESIGNATIONS
At the end of FY2000-2001, various City departments requested that unexpended appropriations and a
limited number of other funding priorities be approved for appropriation in the FY2001-2002 budget as
designations. The City Manager's Office and the Budget Office reviewed each of these items
individually The following is a summary of the resulting recommended designations.
PUBLIC EVENTS FF&E FUND (C192)
Public Events
Fort Worth Convention Center FF&E
TOTAL -Public Events FF&E Fund
CABLE COMMUNICATIONS FUND (FE72)
City Manager's Office
City Council Chamber audio-visual equipment upgrades
TOTAL -Cable Communications Fund
$ 32,250
$ 32,250
13 393
$ 13,393
City of Fort Worth, Texas ,•
Mayor and Council Communication
2/26/02 G-13539 02BUDGET 6 of 9
sue~ECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002
FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES
GROUP HEALTH AND LIFE INSURANCE FUND (FE85)
Human Resources
United Healthcare ad hoc fee benefit summaries -copies $ 10,574
TOTAL -Group Health and Life Insurance Fund $ 10,574
GENERAL FUND (GG01)
Code Compliance
Commercial demolition at 809 North Freeway $ 127,125
Outstanding single-family demolition invoices $ 22,376
Outstanding board-up invoices $ 3,500
Outstanding City mowing invoices $ 9,500
Finance
GASB 34 consulting services $ 40,800
Fire
Computer Aided Dispatch system $ 166,316
Human Resources
Office renovations to accommodate former Risk Management Department personnel $ 40,000
Library
Janitorial services - CTJ $ 20,925
Parks and Community Services
Replacement of stolen Martin Luther King, Jr Community Center computers/equipment $ 7,989
Spray truck $ 31,349
Year Two of soccer plan $ 332,002
Non-Departmental
Transfers
$ 44,658
TOTAL -General Fund $ 846,540
City of Fort Worth, Texas
Mayor and Council Communication
REFERENCE NUMBER LOG NAME PAGE
2/26/02
G-13539
02BUDGET
7 of 9
SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002 I
FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES
CRIME CONTROL AND PREVENTION DISTRICT FUND (GR79)
Police
Crime lab video security
Crime lab freezer
After School Program
Software training
Geographic Information System software
High-mileage vehicles
Drug house demolitions
Forms management software
Special events
Live-scan fingerprint system
Mug-shot system
Technology consultant
Imaging system
Justex study
TOTAL -Crime Control and Prevention District Fund
WATER AND SEWER FUND (PE45)
$ 3,800
$ 6,000
$ 20,067
$ 24,606
$ 38,995
$ 40,000
$ 40,009
$ 50,124
$ 66,261
$ 88,000
$ 99,500
$ 100,000
$ 123,200
$ 200,000
$ 900,562
Water
Construction work to finish out leased space (lease agreement) $ 14,120
Telephone system at Village Creek Wastewater Treatment Plant (WWTP) $ 34,333
Qualserve assessment of the Water Department $ 38,000
Recording system for customer service $ 51,206
Meter reading equipment (software and hand-held computers) $ 122,034
Aerial bucket truck $ 150,000
Wastewater
Construction work to finish out leased space (lease agreement) $ 14,120
Purchase of dry polymer feed system $ 17,000
Telephone system at Village Creek WWTP $ 34,333
Recording system for customer service $ 51,206
Fabrication of safety rails $ 29,000
Cleaning of large diameter sanitary sewer mains $ 123,000
TOTAL -Water and Sewer Fund $ 678,352
City of Fort Worth, Texas ;
Mayor and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
r 2/26/02 G-13539 02BUDGET 8 of 9
SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002
FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES
OFFICE SERVICES FUND (P160)
Non-Departmental
Pitney-Bowes mailing equipment $ 32,034
Hieldberg offset press $ 56.750
TOTAL -Office Services Fund $ 88,784
FEDERAL AWARDED ASSETS FUND (R107)
Police
Audio surveillance equipment $ 3,595
Auto pound inventory system $ 42,750
TOTAL -Federal Awarded Assets Fund $ 46,345
STATE AWARDED ASSETS FUND (R108)
Police
Night vision equipment 18 424
TOTAL -State Awarded Assets Fund $ 18,424
The following is a summary, by fund, of the supplemental appropriations required to accomplish all of
the above -
FUND ROLLOVERS DESIGNATIONS TOTAL
General Fund $1,384,040 $ 846,540 $2,230,580
Cable Communications Fund $ 16,520 $ 13,393 $ 29,913
Crime Control and Prevention District Fund $ 105,240 $ 900,562 $1,005,802
Federal Awarded Assets Fund $ 0 $ 46,345 $ 46,345
Group Health and Life Insurance Fund $ 0 $ 10,574 $ 10,574
Municipal Airports Fund $ 1,378 $ 0 $ 1,378
Municipal Golf Fund $ 11,030 $ 0 $ 11,030
Office Services Fund $ 54,070 $ 88,784 $ 142,854
Public Events FF&E Fund $ 0 $ 32,250 $ 32,250
Solid Waste Fund $ 23,327 $ 0 $ 23,327
State Awarded Assets Fund $ 0 $ 18,424 $ 18,424
Water and Sewer Fund $ 733,722 678 352 $1,412,074
TOTAL $2,329,327 $2,635,224 $4,964,551
City of Fort Worth, Texas
Mayor and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
2/26/02 G-13539 o2BUDGET 9 of 9
SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002
FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES
FISCAL INFORMATION/CERTIFICATION
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the current operating budgets, as
appropriated, of the indicated funds
CB k
Submitted for City Manager's FUND I ACCOUNT I CENTER
Office b}•: (to)
SEE ATTACH
Charles Boswell 8511
Bridgette Garrett 8518
03
AMOUNT I CITY SECRETARY
APPROVED 02/26/02
11,030.00 ORD #'s 14992, 14993, 14994
1,378.00 14995
Bridgette Garrett 8518