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Home My WebLink AboutOrdinance 14993Ordinance No. ~ ~ `/ AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE MUNICIPAL GOLF FUND IN THE AMOUNT OF $11,030 FROM AVAILABLE FUNDS FOR THE PURPOSE OF FUNDING FISCAL YEAR 2001-2002 ENCUMBRANCE ROLLOVERS, PROVIDING A SEVERABILITY CLAUSE MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS. SECTION 1 That in addition to those amounts allocated to the various City departments for Fiscal Year 2001-2002 in the Budget of the City Manager, there shall also be increased estunated receipts and appropriations in the Municipal Golf Fund in the amount of $11,030 from available funds for the purpose of funding Fiscal Year 2001-2002 encumbrance rollovers. SECTION 2. That should any portion, section or part of a secrion of this severability clause be declared invalid, inoperative or void for any reason by~a court of competent~urisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3 That this ordinance shall be cumulative of Ordinance No. 1.4745 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, inwhich instance said conflicting provisions of said prior ordinances and appropnations are hereby expressly repealed. SECTION 4 This ordinance shall take effect upon adoption. APPR VED AS TO FORM AND LEGALITY r A is t ity Atto ey ADOPTED AND EFFECTIVE. ~ ~(U ~~~ City of Fort Worth, Texas Mayor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE - 2126/02 G-'! 3539 02BUDGET 1 of 9 suB~ECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002 FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES RECOMMENDATION (t is recommended that the City Council 1 Adopt the attached supplemental appropriation ordinance increasing appropriations by the indicated amounts in the following funds a) General Fund by $2,230,580 and decreasing the unreserved, undesignated fund balance by the same amount; and b) Cable Communications Fund by $29,913 and decreasing the unreserved, undesignated fund balance by the same amount, and ~ c) Crime Control and Prevention District Fund by $1,005,802 and decreasing the unreserved fund balance by the same amount; and d) Federal Awarded Assets Fund by $46,345 and decreasing the unreserved fund balance by the same amount; and e) Group Health and Life Insurance Fund by $10,574 and decreasing the unreserved, undesignated fund balance by the same amount; and f) Office Services Fund by $142,854 and decreasing the unreserved, undesignated retained earnings by the same amount; and g) Solid Waste Fund by $23,327 and increasing the fund deficit by the same amount, and h) State Awarded Assets Fund by $18,424 and decreasing the unreserved fund balance by the same amount, and i) Water and Sewer Fund by $1,412,074 and decreasing the unreserved, undesignated fund balance by the same amount; and 2. Approve the transfer of $11,030 from the General Fund to the Municipal Golf Fund, and 3 Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations in the Municipal Golf Fund by $11,030 from available funds, and 4 Approve the transfer of $1,378 from the General Fund to the Municipal Airports Fund, and 5 Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations in the Municipal Airports Fund by $1,378 from available funds, and City of Fort Worth, Texas Mayor and Council Communication 2126102 G-13539 SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES 02BUDGET 2of9 1-2002 6 Approve the transfer of $32,250 from the General Fund to the Public Events FF&E (Furniture, Fixtures, and Equipment) Fund, and 7 Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations in the Public Events FF&E Fund by $32,250 from available funds DISCUSSION The attached supplemental appropriation ordinances increase the FY2001-2002 budget for two categories of expenditures -encumbrance rollovers and designations City staff has reviewed the items in each category and recommends their approval A list by fund, department and amount follows ENCUMBRANCE ROLLOVERS Encumbrances are used to reserve a portion of a department's budget for a specific purchase, most often identified by a contract or purchase order As goods are received or services rendered, the encumbered amount is reduced by the amount of the expenditure (expense) As annual appropriations expire on September 30th, the amounts encumbered on that date "rollover" to the new fiscal year to become encumbered against the new budget. However, the corresponding funds are not automatically rolled over into the new fiscal year Instead, the matching appropriations or operating funds are closed and applied to the fund balance at year-end Therefore, large value purchases must be re-appropriated in the new fiscal year so that the City may honor outstanding purchase orders, contracts and other commitments without adversely impacting the new fiscal year operating budget's programs and services The rollover of funds from the previous to the current fiscal year requires both an increase in appropriations to accommodate the item and a corresponding decrease in unreserved, undesignated fund balance or retained earnings. The following items, including fund, department and encumbrance amount, are recommended for rollover into the FY2001-2002 budget: CABLE COMMUNICATIONS FUND (FE72) City Manager's Office Digital camcorder, camera tripod and other accessories ~ 16,520 TOTAL - Cabie Communications Fund $ 16,520 City of Fort Worth, Texas Mayor and Council Communication 2/26/02 G-13539 026UDGET 3of9 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002 I FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES GENERAL FUND (GG01) Development Selectron permitting system contract $ 13,400 IT Nexus permitting system contract $ 14,220 Accela permitting system contract $ 90,983 F-150 pick-up truck $ 23,631 Parks and Community Services Fort Worth Independent School District soccer agreement $ 350,000 Trailer (part of soccer plan) $ 5,000 Events scheduling - Ungerboeck $ 10,000 Pick-up truck $ 37,881 Pick-up truck $ 39,564 Transportation and Public Works Speed hump contract $ 54,850 Tandem dump truck $ 90,000 Tandem dump truck $ 90,000 Tandem dump truck $ 90,000 Refurbished motor grader $ 91,177 Platform truck $ 113,645 Vactor catch basin cleaner $ 208,992 Americans with Disabilities Act (ADA) compliance ramp $ 54,559 Zoo Zoo subsidy TOTAL -General Fund CRIME CONTROL AND PREVENTION DISTRICT FUND (GR79) Police In-car video cameras TOTAL -Crime Control and Prevention District Fund ~ 6,138 $1,384,040 $ 105,240 $ 105,240 City of Fort Worth, Texas Mayor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE - 2126/02 G-"i 3539 02BUDGET 4 of 9 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002 FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES MUNICIPAL GOLF FUND (PE39) Parks and Community Services Portion of American Management Systems (BRASS budgeting system) final payment $ 2,692 Portion of Phase II, Equipment Services Department (ESD) study costs $ 8,338 TOTAL -Municipal Golf Fund MUNICIPAL AIRPORTS FUND (PE40) Aviation Portion of American Management Systems (BRASS budgeting system) final payment TOTAL -Municipal Airports Fund WATER AND SEWER FUND (PE45) Water Impeller for pump number 1 at Alta Mesa pump station Lease agreement for laboratory equipment (M&C C-17098) Exhaust fans for Rolling Hills Water Treatment Plant (WTP) Impeller for pump number 2 at Russom Ranch pump station Portion of Phase !! ESD study costs Impeller for S-12 pump at Rolling Hills WTP Interactive Voice Response System - CISCO, consulting fees Portion of American Management Systems (BRASS budgeting system) final payment Dump truck, 12-yard Dump truck, 12-yard Dump truck, 12-yard Emulsion truck Wastewater Lease agreement for laboratory equipment (M&C C-17098) Up-grade for laboratory equipment Portion of Phase II ESD study costs Portion of American Management Systems (BRASS budgeting system) final payment Sewer flusher truck $ 11,030 1 378 $ 1,378 $ 10,947 $ 11,052 $ 11,563 $ 14,380 $ 17,958 $ 36,500 $ 60,000 $ 46,057 $ 87,000 $ 87,000 $ 87,000 $ 94,350 $ 5,526 $ 7,665 $ 17,958 $ 46,057 $ 92,709 TOTAL -Water and Sewer Fund $ 733,722 City of Fort Worth, Texas Mayor and Council Communication 2126/02 G-13539 02BUDGET 5 of 9 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002 I FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES SOLID WASTE FUND (PE64) Environmental Management Portion of American Management Systems (BRASS budgeting system) final payment $ 10,500 Portion of Phase II ESD study costs $ 12,827 TOTAL -Solid Waste Fund OFFICE SERVICES FUND (P160) Non-Departmental Pitney-Bowes mailing equipment (citations inserter) Danka high speed copier TOTAL -Office Services Fund tI DESIGNATIONS $ 23,327 $ 11,018 $ 43, 052 $ 54,070 At the end of FY2000-2001, various City departments requested that unexpended appropriations and a limited number of other funding priorities be approved for appropriation in the FY2001-2002 budget as designations. The City Manager's Office and the Budget Office reviewed each of these items individually The following is a summary of the resulting recommended designations PUBLIC EVENTS FF&E FUND (C192) Public Events Fort Worth Convention Center FF&E TOTAL -Public Events FF&E Fund CABLE COMMUNICATIONS FUND (FE72) City Manager's Office City Council Chamber audio-visual equipment upgrades TOTAL -Cable Communications Fund $ 32,250 $ 32,250 13 393 $ 13,393 City of FoYt WoYth, Texas ,• Mayor and Council Communication Y 2!26102 G-'13539 02BUDGET 6 of 9 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002 FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES GROUP HEALTH AND LIFE INSURANCE FUND (FE85) Human Resources United Healthcare ad hoc fee benefit summaries -copies $ 10.574 TOTAL -Group Health and Life Insurance Fund $ 10,574 GENERAL FUND (GG01) Code Compliance Commercial demolition at 809 North Freeway $ 127,125 Outstanding single-family demolition invoices $ 22,376 Outstanding board-up invoices $ 3,500 Outstanding City mowing invoices $ 9,500 Finance GASB 34 consulting services $ 40,800 Fire Computer Aided Dispatch system $ 166,316 Human Resources Office renovations to accommodate former Risk Management Department personnel $ 40,000 Librar $ 20,925 Janitorial services - CTJ Parks and Community Services Replacement of stolen Martin Luther King, Jr Community Center computers/equipment $ 7,989 Spray truck $ 31,349 Year Two of soccer plan $ 332,002 Non-Departmental Transfers $ 44.658 TOTAL -General Fund $ 846,540 City of Fort Worth, Texas Mayor and Council Communication RFFFRFNC;E NUMBER LOG NAME PAGE 2/26!02 G-13539 02BUDGET 7of9 SUBJECT ~ FOR ENCUMBRANCPE ROL OVERS AND DES GNATED EXPENDITURES 2001-2002 CRIME CONTROL AND PREVENTION DISTRICT FUND (GR79) Police Crime lab video security $ 3,800 Crime lab freezer $ 6,000 After School Program $ 20,067 Software training $ 24,606 Geographic Information System software $ 38,995 High-mileage vehicles $ 40,000 Drug house demolitions $ 40,009 Forms management software $ 50,124 Special events $ 66,261 Live-scan fingerprint system $ 88,000 Mug-shot system $ 99,500 Technology consultant $ 100,000 Imaging system $ 123,200 Justex study $ 200,000 TOTAL -Crime Control and Prevention District Fund $ 900,562 WATER AND SEWER FUND (PE45) Water Construction work to finish out leased space (lease agreement) $ 14,120 Telephone system at Village Creek Wastewater Treatment Plant (WWTP) $ 34,333 Qualserve assessment of the Water Department $ 38,000 Recording system for customer service $ 51,206 Meter reading equipment (software and hand-held computers) $ 122,034 Aerial bucket truck $ 150,000 Wastewater Construction work to finish out leased space (lease agreement) $ 14,120 Purchase of dry polymer feed system $ 17,000 Telephone system at Village Creek WWTP $ 34,333 Recording system for customer service $ 51,206 Fabrication of safety rails $ 29,000 Cleaning of large diameter sanitary sewer mains $ 123,000 TOTAL -Water and Sewer Fund $ 678,352 City of Fort T~Vorth, Texas Mayor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE r 2/26/02 G-13539 02BUDGET 8 of 9 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002 FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES OFFICE SERVICES FUND (P160) Non-Departmental Pitney-Bowes mailing equipment $ 32,034 Hieldberg offset press 56 750 ~~ TOTAL -Office Services Fund $ 88,784 FEDERAL AWARDED ASSETS FUND (R107) Police Audio surveillance equipment $ 3,595 Auto pound inventory system 42 750 TOTAL -Federal Awarded Assets Fund $ 46,345 STATE AWARDED ASSETS FUND (R108) Police Night vision equipment $ 18,424 TOTAL -State Awarded Assets Fund $ 18,424 The following is a summary, by fund, of the supplemental appropriations required to accomplish all of the above FUND ROLLOVERS DESIGNATIONS TOTAL General Fund $1 ,384,040 $ 846,540 $2,230,580 Cable Communications Fund $ 16,520 $ 13,393 $ 29,913 Crime Control and Prevention District Fund $ 105,240 $ 900,562 $1,005,802 Federal Awarded Assets Fund $ 0 $ 46,345 $ 46,345 Group Health and Life Insurance Fund $ 0 $ 10,574 $ 10,574 Municipal Airports Fund $ 1,378 $ 0 $ 1,378 Municipal Golf Fund $ 11,030 $ 0 $ 11,030 Office Services Fund $ 54,070 $ 88,784 $ 142,854 Public Events FF&E Fund $ 0 $ 32,250 $ 32,250 Solid Waste Fund $ 23,327 $ 0 $ 23,327 State Awarded Assets Fund $ 0 $ 18,424 $ 18,424 Water and Sewer Fund $ 733,722 678 352 $1,412,074 TOTAL $2,329,327 $2,635,224 $4,964,551 City of Fort Worth, Texas Mayor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 2/26/02 G-13539 02BUDGET 9 of 9~ SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FISCAL YEAR 2001-2002 J FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES FISCAL INFORMATION/CERTIFICATION The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current operating budgets, as appropriated, of the indicated funds j s CB•k Submitted for City Manager's FUND ACCOUNT CENTER AlvIOUNT CITY SECRETARY Office by: (to) SEE ATTACHED Charles Boswell 8511 Bridgette Garrett 8518 (from) APPROVED 02/2G/02 2) GG01 538070 0909103 $11,030.00 ORD. #'s 14992, 14993, 14994 Additional Information Contact: 4) GG01 538070 0909103 $ 1.378.00 14995 Bridgette Garrett 8518