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HomeMy WebLinkAboutOrdinance 14510~. Ordinance No ! / ~~O AN ORDINANCE INCREASING THE ITEMIZED ESTIMATE OF THE EXPENSE OF CONDUCTING EACH DEPARTMENT, DIVISION AND OFFICE OF THE MUNICIPAL GOVERNMENT OF THE CITY OF FORT WORTH FOR THE ENSUING FISCAL YEAR BEGINNING OCTOBER 1, 2000 AND ENDING SEPTEMBER 30, 2001, AND APPROPRIATING MONEY FOR THE VARIOUS FUND AND PURPOSES OF SUCH INCREASED ESTIMATE, PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS SECTION 1 That in addition to those amounts allocated to the various City departments for the Fiscal Year 2000-O1 and the budget of the City Manager, there shall also be increased appropriations as follows I II GENERAL FUND 1 Mayor and Council $ 32,618 2 City Secretary 2,728 3 Development 50,079 4 Legal 80,796 5 Finance 128,414 6 Transportation and Public Works 14,424 7 Fire 671,555 8 Public Library 7,443 9 Zoo 532,199 10 Non Departmental 728,943 TOTAL $ 2,249,199 Cul ture and Tourism Fund $ 3,035,841 SECTION 2 Should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect SECTION 3 That this ordinance shall be cumulative of Ordinance No 14286 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed SECTION 4 This ordinance shall take effect and be in full force and effect and after the date of its passage, and it is so ordained APPROVED AS TO FORM AND LEGALITY As's~rtant'~'ity ~A~,torney Til ~~/ DateT° ~ m ~ D~ Adopted Effective .~ City of Fort Worth, Texas ~1-~Ayar And Caunc~l ammun~cA~tian C DATE I REFERENCE NUMBER LOG NAME PAGE 2/6/01 G-13150 13ADJUST 1 of 4 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY2000 YEAR END BUDGET ADJUSTMENTS RECOMMENDATION It is recommended that the City Council Adopt the attached supplemental appropriation ordinance increasing appropriations for FY2000 by $2,249,199 in the General Fund departments that are over budget and decreasing the unreserved, undesignated General Fund balance by the same amount; and 2 Adopt the attached supplemental appropriation ordinance increasing appropriations for FY2000 by $3,035,841 in the Culture and Tourism Fund and decreasing the unreserved, undesignated fund balance by the same amount. DISCUSSION The City's annual General Fund operating budget is formally enacted into law by City Council action adopting an appropriation ordinance that establishes spending limits for each department's operation The purpose of this Mayor and Council Communication (M&C) is to provide the City Council with the ifinal balanced budget, per the audit, for the year ending September 30, 2000 This process begins with the recording of all expenditures from October 1, 1999, to September 30, 2000, plus all expenditures found posted to the current year that should be posted as prior year expenditures As a result of the external auditors' review, additional expenditure entries are either posted or re- classed, resulting in changes to departments' final total expenditures All departments' final expenditures are then compared against the budgeted amount approved from the original or supplemental appropriation during the year, which results in today's action The amounts over budget must be appropriated by action of the City Council in accordance with the City Charter (Section 5, Expenditure Only Pursuant to Appropriations) This action represents the final step before the audit can be completed and the Comprehensive Annual Financial Report be published DEPARTMENT ADDITIONAL APPROPRIATIONS Mayor and Council City Secretary Development Legal Finance Transportation and Public Works Fire Public Library Zoo Non-Departmental $ 32,618 2, 728 50, 079 80,796 128,414 14,424 671,555 7,443 532,199 728, 943 Total General Fund $2,249,199 City of Fort Worth, Texas - ~1-7'lA~ar and C~aunc~l C~arnonun~cAt~an .~ ~ ~. DATE REFERENCE NUMBER LOG NAME PAGE 2/6/01 G-13150 13ADJUST 2 of 4 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY2000 YEAR END BUDGET ADJUSTMENTS Below is a brief explanation of the activity that caused these departments to exceed their budgets Mayor and Council Overage is due to increased operating supplies, IT Solutions charges, temporary labor and computer lease and upgrade City Secretary Overage is due to printing and other contractual activities Development Overage is due to IT Solutions charges, advertising cost, inside printing, machine/equipment maintenance and computer lease Le al Overage is due•to the upgrading of the legal library Finance Overage is due to the purchase of software for BuySpeed to replace the Purchasing and Accountsi Payable system in MARS and IT Solutions charges Transportation and Public Works Overage is due to temporary labor services, equipment services charges and engineering services Fire Overage is mainly the result of equipment service charges and operating supply expenses Public Library Overage is due to the increase in minor equipment purchases and IT Solutions charges Zoo Overage is due to scheduled temps Non-Departmental Overage was created by utility expenses, tuition reimbursement and large terminal leave payments resulting from high retirement levels ~~ 'j City of Fort Worth, Texas M,~Ayar and Council CammunicAtion 'DATE REFERENCE NUMBER LOG NAME PAGE 2/6/01 G-13150 13ADJUST 3 of 4 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY2000 YEAR END BUDGET ADJUSTMENTS While this M&C concentrates on the departments that need additional appropriations, it is appropriate to note that revenue collections were favorable overall for the General Fund, as follows Revenues (000's omitted) ACTUAL BUDGET VARIANCE General Property Taxes $157,430 $157,483 $ (53) Other Local Taxes 87,313 87,592 (279) Charges for Services 14,455 16,029 (1,574) Licenses and Permits 37,287 35,570 1,717 Fines and Forfeitures 12,761 12,077 684 Revenue from Use of Money and Property 11,108 11,914 (806) Intergovernmental 1,366 1,172 194 Other $ 1,806 $ 915 $ 891 Total Revenues $323,526 $322,752 $ 774 It is also noteworthy to mention departments that did not exceed, or had savings below the approved budget. They are as follows DEPARTMENT Internal Audit Environmental Management Police Risk Management Parks and Community Services City Manager Human Resources Housing City Services Public Health Public Events and Facilities Planning • ~ Municipal Court f-0 Human Relations Commission Employment Training APPROPRIATED SAVINGS $ 7, 540 110,329 1,422,619 63,140 757,470 106,293 153,190 473 200,266 549, 579 468,615 55,128 31,138 11, 347 33,357 Total Savings $3,970,484 '<t " .~. City of Fort Worth, Texas ~11~A~a~ And caunc~l ainn~lun~cAt~an C DATE 2/6/01 REFERENCE NUMBER G-13950 LOG NAME 13ADJUST PAGE 4 of 4 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY2000 YEAR END BUDGET ADJUSTMENTS The Culture and Tourism Fund exceeded their budget by $3,035,841 due to an overage in contractual services related to the convention center improvements and the transfer of $3,011,840 to the Convention Center Debt Service Fund This transfer represents the 2% motel/hotel tax dedicated for convention center improvements that was collected in Fiscal Years 1998 and 1999 FISCAL INFORMATION/CERTIFICATION The Finance Director certifies that upon adoption of the attached supplemental appropriation ordinance, all departments of the General Fund and Culture and Tourism Fund will have sufficient appropriations for all expenditures recorded during the fiscal year ending September 30, 2000 After this appropriation, the unreserved, undesignated fund balance of the General Fund will be $35,530,586 and the unreserved, undesignated fund balance of the Culture and Tourism Fund will be $913,922 CB k Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by (to) Charles Boswell 8511 per, U Originating Department Head: ~~ ~,g~ ~ ~ Jim Keyes 8517 (from) ~8 tiC 1 Additional Information Contact: ~ l~ra•.~.~/ i~cp'S~t~tazq of trio Ci4 t Fort Wp t ` ' Judy Walton 8334 y q rt t, X mxf~~ Adapted Qrdinanca do, !