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Home My WebLink AboutOrdinance 14810~; Ordinance No ~ ~~ AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE CAPITAL PROJECTS RESERVE FUND IN THE AMOUNT OF $240,000 FROM AVAILABLE FUNDS FOR THE PURPOSE OF FUNDING A CONTRACT TOG C. CARTER CONSTRUCTION COMPANY FOR THE REPLACEMENT OF BALL FIELD LIGHTING AND EMBANKMENT IMPROVEMENTS AT SANDY LANE PARK, MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS SECTION 1 That in addition to those amounts allocated to the various City departments for the Fiscal Year 2000-01 and in the Budget of the City Manager, there shall also be increased estimated receipts and appropnations in the Capital Project Reserve Fund in the amount of $240,000 from available funds for the purpose of funding a contact to G. C. Carter Construction Company for replacement of ball field lighting and embankment improvements at Sandy Lane Park. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3 That this ordinance shall be cumulative of Ordinance No. 14286 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4 This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY ssistant City o ey ADOPTED AND EFFECTIVE. Q O ~ ~ City of Fort Worth, Texas A a~ And aunci( Car»mun~cAtian ~~ !1 C TE REFERENCE NUMBER LOG NAME PAGE 10/9/01 C-18773 REVISED 80FIELD 1 of 4 SUBJECT AWARD OF CONTRACT TO G C CARTER CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF SANDY LANE PARK BALL FIELD, LIGHTING AND CHANNEL IMPROVEMENTS RECOMMENDATION It is recommended that the City Council 1 Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Capital Projects Reserve Fund by $240,000 00 from available funds; and 2. Authorize the transfer of $240,000 00 from the Capital Project Reserve Fund to the Parks and Community Services Improvement Fund; and 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Parks and Community Services Improvement Fund by $240,000 00 from available funds; and ., 4 Authorize the City Manager to execute a contract with G C Carter Construction Company in the amount of $204,626.26 for the construction of ball field lighting and channel improvements at Sandy Lane Park. ISCUSSION The 1998 Capital Improvement Program allocated $131,000 00 to replace the existing ball field lighting system at Sandy Lane Park. An additional $240,000 00 was earmarked from the Capital Projects Reserve Fund to address damage to the ball field and retaining wall caused by substantial creek embankment erosion The storm and erosion damage occurred on May 3, 1999 Parks and Community Services Department staff confirmed availability of Capital Project Reserve funds with the Budget Office on September 20, 2000 Funds from the Capital Project Reserve for the repair of erosion damage were identified in the process to fund unfunded capital needs. On November 10, 2000 (M&C C-18276), the City Council approved award of a contract to Teague, Nall and Perkins, Inc. for the design and preparation of construction documents for, ball I'Ield lighting and embankment improvements, in the amount of $46,190.00 During the design phase, the consultant recommended that if the field were. rotated, the retaining wall that was destroyed would not need to be rebuilt, and the cost to resolve the embankment erosion damage would be reduced At the schematic design phase, staff met with the Ryanwood Neighborhood Association and all of the homeowners who immediately abut the existing ball field to get their input on the proposed design. The proposed designs were then amended to satisfy their concerns. The project was advertised for bid on June 21 and 28, 2001 On July 12, 2001, the bids listed below were received City of Fort Worth, Texas M'Aya~ and Caunci! L'ammanicAtion DATE REFERENCE NUMBER .LOG NAME PAGE 1019/01 C-18773 REVISED 80FIELD 2 of 4 suB~ECr AWARD OF CONTRACT TO G. C CARTER CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF SANDY LANE PARK BALL FIELD, LIGHTING AND CHANNEL IMPROVEMENTS The low base bid was $304,860.53 from G. C Carter Construction Company With amendments as discussed below, G C Carter Construction Company's adjusted bid was $204,626.26. BIDDERS BASE BID *8 **2 and 3 TOTAL G. C. Carter Construction Company $304,860.53 $101,479 00 $1,244 73 X204.626.26 Cooper General Construction $326,949 00 $120,000 00 $ 900 00 $207,849 00 Ed A Wilson, Inc. $333,555.00 $125,000 00 $1,600 00 $210,155 00 M. A. Vinson Construction Company $329,482.50 $114,000 00 $1,485 00 $216,967.50 Miller Sierra Construction, Inc. $315,234 00 $ 90,000 00 $1,266 00 $226,500 00 Northstar Construction, inc. $354,799 00 $116,000.00 $1,300 00 $240,099 00 Sports Facilities Construction Company $358,757 48 $ 98,120 00 $1,802.00 $262,439 48 AUI General Construction $389,670 15 $127,000 00 $1,335 00 $264,005 15 Kraft Landscape Service, Inc. $506 048.95 $186,354 00 $1,484 00 $321,178 95 " Line Number """ Alternate Number With a base bid of $304,860 00 plus construction contingency project (management, inspection and change order allowances) funding of $30,486 00, the total construction costs would be $335,346 00, exceeding the $316,586 61 in remaining project funds. For this reason, the ball field lighting portion of the project is recommended for deletion (base bid line Item No 8 ball Feld lighting would be deducted) The Parks and Community Services Department has arranged for the Transportation and Public Works Department to install the ball field lighting, at a substantially reduced cost, with the remaining project balance of $91,498 00 In addition, it is recommended that bid altemate No. 2 totaling $411.27 (deletion of a 4-foot fence) be deducted, allowing for the acceptance of bid altemate No. 3 totaling $1,656 00 which provides fora 6- foot high outfield fence, a total bid alternate amount of $1,244 73. G. C. Carter Construction Company provided the lowest base bid of $304,860 00, and the lowest bid with the recommended alternatives at $204,626.26. It is recommended that G C Carter Construction Company's bid be approved for award of a contract. The contract time is 75 working days. The proposed expenditure addresses the needed channel improvements while restoring to use the ball field affected by the erosion damage. The proposed so{ution does so in a manner that is at a reasonable cost and substantially less than the estimated costs to replace the retaining wall. The original 1998 Capital Improvement Program need for replacement on the ball field lighting system will also be addressed at a substantial savings. City of Fort Worth, Texas M,,nyoe and Council C,ommunicAt~an fE REFERENCE NUMBER LOG NAME PAGE 10/9/01 C-18773 REVISED 80FIELD 3 of 4 3JECT AWARD OF CONTRACT TO G C CARTER CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF SANDY LANE PARK BALL FIELD, LIGHTING AND CHANNEL IMPROVEMENTS M/WBE - G C Carter Construction Company is in compliance with the City's M/11VBE Ordinance by committing to 19% M/WBE participation. The City's' goal for this project is 17% APPROPRIATIONS AND PROJECT EXPENDITURES SUMMARY Total Project Funding $371,000 00 Expenditures to Date Design Services (Consultant) $ 46,190 00 Project Management (Engineering and Parks and Community Services) $ 8,223.39 Remaining Funds Available Prior to Award of Construction Contract $316,586 61 .~ The project budget shall be as follows. Construction Contract $204,626.26 Construction Phase Contingencies Parks and Community Services Project Management and $ 10,231.00 Engineering Inspection Change Orders (5%} ~ 10,231.00 Total Construction Budget $225,088.26 Remaining Project Funds (to be utilized to install ball field lights) $ 91,498 04 This improvement will not require additional maintenance or operating expenditures beyond what is currently budgeted Design, Administration, and Inspection Services shall. note exceed 20% on this project. , The Sandy Lane Park is located in COUNCIL DISTRICT 4 DATE SUBJ City of Fort Worth, Texas ~11~A~a~r And Caunc~( Co1~11~tunlcA~ian REFERENCE NUMBER LOG NAME PAGE 10/9!01 C-18773 REVISED 80FIELD 4 of 4 =cT AWARD OF CONTRACT TO G C CARTER CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF SANDY LANE PARK BALL FIELD, LIGHTING AND CHANNEL IMPROVEMENTS _ FISCAL INFORMATION/CERTIFICATION The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Parks and Community Services Improvement Fund After this transfer, the cash balance 'in the Capital Projects Reserve Fund will be $915,798.00 JP:k ., ,~ Submitted for City Manager's F[JND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) '3) C188 541200 024188700010 $240,000.00 ~Q~~YE~ JoePaniagua 6140 1)GC10 472001 013010001040 $240,000.00 CI TY COU NCI L Originating Department Head: 1) GC10 538070 013010001000 $240,000.00 2&3) C188 472010 020188700010 $240,000.00 0 ~ T o 2001 3) C188 541200 020188700010 $240,000.00 Richard Zavala 5704 (from) ~ ~~ 4) C188 541200 080188700010 $20A,626.26 ~'"` ~ ""'` ~ Additional Information Contact: 2 GC10 538070 013010001000 $240,000.00 Citp Sect@lTiy 4t the C.tp of Fort ~i/orth; 2'a» Randle Harwood 5743 ''~ ~ f ~~o ~. ~/ adopted Or~i~ani~ ~(0, Adop~d Or~i~~~tt~ ,~~~ ~~~..~.~~ ~.