HomeMy WebLinkAboutOrdinance 14732~~
^ ~ Ordinance No. ~ y' ! ~~-
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" AN ORDINANCE APPROPRIATING $37,719.23 TO OFFICE SERVICES FUND AND
DECREASING THE UNRESERVED, UNDESIGNATED RETAINED EARNINGS BALANCE
BY THE SAME AMOUNT FOR THE PURPOSE OF PROVIDING FUNDING FOR THE
PURCHASE A CANON 8500 IMAGERUNNER DIGITAL COPIER FROM DANKA OFFICE
IMAGING, PROVIDING FOR A SEVERABILITY CLAUSE, MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN
CONFLICT HEREWITH, AND PROVIDING AN EFFECTNE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS.
SECTION 1
That in addition to those amounts allocated to the various City departments for the Fiscal Year 2000-01 and in the
Budget of the City Manager, there shall also be increased appropriations in the Office Services Fund in the amount of
$37,719.23,. thereby decreasing the unreserved, undesignated retained earnings balance by the same amount for the
purpose of funding the purchase of a Canon 8500 Imagerunner digital copier from Danka Office Imaging.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any
reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining
portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full
force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No. 14286 and all other ordinances and appropriations amending
the same except in those instances where the provisions of this ordinance are in direct conflict with such other
ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations
are hereby expressly repealed.
SECTION 4
This ordinance shall take effect upon adoption.
APP OVED A O RM AND LEGALITY
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City A rney
ADOPTED AND EFFECTNE. _ ~ ~,~.,, .3J , 02 D (}
City of Fort Worth, Texas
~1~A~ar un~ Caunc~( Cotrtn~un~cAt~an
DATE REFERENCE NUMBER LOG NAME PAGE
7/24/01 p_9429 0001-0258 1 of 2
SUBJECT SUPPLEMENTAL APPROPRIATION FOR THE PURCHASE OF A CANON 8500
IMAGERUNNER DIGITAL COPIER FROM DANKA OFFICE IMAGING FOR THE
REPROGRAPHIC DIVISION
RECOMMENDATION
It is recommended that the City Council
Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the Office Services Fund in the amount of $37,719.23 and decreasing the
unreserved, undesignated retained earnings balance by the same amount; and
2. Authorize the purchase of a Canon 8500 ImageRunner digital copier for the Reprographics Division
from Danka Office Imaging using the State Catalogue purchasing procedure for an amount not to
exceed $37,719.23 with payment due 30 days from the date of the invoice to replace a Canon 600
ImageRunner, which will be moved to the City Manager's Office, and
3 Authorize a maintenance agreement for the Canon 600 ImageRunner at $2$5 00 per month,
including 30,000 copies and excess copies at 0095 each, and
4 Authorize a maintenance agreement for the Cannon 600 ImageRunner to begin September 1, 2001,
and expire August 31, 2004, with two additional one-year options to renew
DISCUSSION
A Sharp 3062 copier, rented in July 1998, for the City Manager's Office, needs to be replaced due to
frequent maintenance and downtime Reprographics recommends replacing the Sharp 3062 copier
with the Canon 600 ImageRunner digital copier, currently located in the Reprographics Division for the
final four years of the contract. This will give the City Manager's Office a faster, more dependable
copier needed for the production of Mayor and Council Communication documents The reduced
monthly use will result in a monthly maintenance cost reduction of $131 95
On September 5, 2000 (M&C P-9178), the Canon 600 copier from Danka Office Imaging was approved
for lease by the City Council
A new Canon 8500 ImageRunner digital copier will give the Reprographics Division a quicker
turnaround on day-to-day printing requests because of its higher speed and booklet-making
capabilities
Danka Office Imaging is designated as a Qualified Information System Vendor by the State of Texas
Under Section 271 083 of the Texas Local Government Code, a local government satisfies otherwise
applicable competitive bidding requirements when it makes a purchase through the State of Texas
General Services Commission Catalog purchasing procedure established for this purchase
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City of Fort Worth, Texas
~1-~A~ar And Caunc~l Cai»inun~cA~ian
DATE REFERENCE NUMBER LOG NAME PAGE
7/24/01 **P-9429 0001-0258 2 of 2
SUBJECT SUPPLEMENTAL APPROPRIATION FOR THE PURCHASE OF A CANON 8500
IMAGERUNNER DIGITAL COPIER FROM DANKA OFFICE IMAGING FOR THE.
REPROGRAPHIC DIVISION
Costs for the Canon 8500 ImageRunner with installed accessories are as follovrs
Canon ImageRunner 8500 Digital Copier $20,200 00
K3 Saddle Finisher $ 7,153 85
C1 Z-fold unit. $ 4,269.23
Network Printer Board $ 3,.500 00
M1 Side Paper Deck $ 1,730 77
61 Insertion Unit $ 865.38
Total $37,719.23
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of goods and services
are from sources where subcontracting or supplier opportunities are negligible
RENEWAL OPTIONS -This agreement may be renewed for up to two successive one-year. terms at
the City's option This action does not require specific City Council approval, provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term
FISCAL INFORMATION/CERTIFICATION
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Office Services Fund After this transaction, the unaudited, unreserved retained
earnings in-the Office Services Fund will be $698,136 00
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BQN/01-0258/DHM
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
`Office by: (to)
!u"QROV~D
Charles Boswell 8511 CITY COUNCIL
Originating Department Head:
~uL si Zoos
Jim Keyes 8517 (from)
P160 537100 0901310 $37,719.23 ~- •
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Additional Information Contact: `
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Sne:r~~'f' of 1JR~
Cit
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City of For111-ortlblb*as
Robert Combs 8357
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