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HomeMy WebLinkAboutOrdinance 14550Ordinance No. ~ ~~~Q AN ORDINANCE APPROPRIATING $76,197 TO GENERAL FUND AND DECREASING THE UNRESERVED, UNDESIGNATED FUND BALANCE BY THE SAME AMOUNT FOR PURPOSE OF PROVIDING FUNDING FORA CONTRACT WITH INTERNATIONAL CONFERENCE SERVICES, THE MAXCEL COMPANY, AND EVENTLINK INTERNATIONAL FOR THE NORTH AMERICAN INTERNATIONAL TRADE CORRIDOR PARTNERSHIP SUMMIT, PROVIDING FOR A SEVERABILITY CLAUSE, MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS. SECTION 1 That in addition to those amounts allocated to the various City departments for the Fiscal Year 2000-01 and in the Budget of the City Manager, there shall also be increased appropriations in General Fund in the amount of $76,197, thereby decreasing the unreserved, undesignated Fund balance by the same amount for the purpose of providing fiinding for a contract with International Services, The Maxcel Company, and EventLink International for the North American Intemahonal Trade Corridor Partnership Summit. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3 That this ordinance shall be cumulative of Ordinance No 14286 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropnations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4 This ordinance shall take effect and be in full force and effect and after the date of its passage, and if is so ordained. APPROVED AS~T~O FORM AND LEGALITY A sistant City Attorney Date -~~/~/o~ Adopted Effectiv s r~ 1~ City of Fort Worth, ?'exas ~~ M,~Ayae and Council CommunieArian DATE REFERENCE NUMBER LOG NAME PAGE 3/6/01 C-18496 02SUMMIT 1 of 2 SUBJECT APPROVE CONTRACTS WITH INTERNATIONAL CONFERENCE SERVICES, THE MAXCELL COMPANY, AND EVENTLINK INTERNATIONAL, INC FOR SERVICES FOR THE NORTH AMERICAN INTERNATIONAL TRADE CORRIDOR PARTNERSHIP SUMMIT RECOMMENDATION It is recommended that the City Council Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations in the General Fund/City Manager's Office by $76,197 and decreasing the unreserved, undesignated fund balance by the same amount; and 2. Approve the following contracts for the North American International Trade Corridor Partnership (NAITCP) Summit which will be held in Fort Worth on May 9-12, 2001 • International Conference Services, in an amount not to exceed $25,000 for providing simultaneous English/Spanish translation services and equipment; and • The Maxcell Company, in the amount of $25,251 for pre-planning and on-site management; and • EventLink International,, Inc., in the amount of $25,946 for designing and managing the pre- registration computer database, on-site registration and for providing bi-lingual staff on-site DISCUSSION The City of Fort Worth is a member of the North American International Trade Corridor Partnership (NAITCP), and Fort Worth has been selected as the site for the 7th annual NAITCP Summit of Mayors In addition to the Summit of Mayors, the program during the 3-day conference includes high-profile public and private-sector speakers, economic development and academic sessions, and an opportunity to promote Fort Worth businesses with exhibits and business matchmaking At least 500 participants, including business owners, mayors, governors and academics from the United States, Mexico and Canada are expected to attend The proposed budget for the conference is $250,000 Commitments for corporate sponsorships, in the amount of $93,500, have been secured and fund raising efforts continue It is anticipated that the conference will be fully funded through corporate sponsorships, registration fees and private donations However, yin the interim period, the above referenced contracts need to be executed and funded Once funds have .been collected, the General Fund will be reimbursed The contracts described above will provide professional event coordination and showcase Fort Worth as a city prepared to do business in the international arena City of Fort Worth, Texas {~ ~I~A~o~ And Caunc~l C,a~n~»un~cAt~an • DATE 3/6/01 REFERENCE NUMBER C-18496 LOG NAME 02SUMMIT PAGE 2 of 2 SUBJECT APPROVE CONTRACTS WITH INTERNATIONAL CONFERENCE SERVICES, THE MAXCELL COMPANY, AND EVENTLINK INTERNATIONAL, INC FOR SERVICES FOR THE NORTH AMERICAN INTERNATIONAL TRADE CORRIDOR PARTNERSHIP SUMMIT FISCAL INFORMATION/CERTIFICATION The Finance Director certifies that upon approval of the above recommendations, funds will be available in the current operating budget, as appropriated, of the General Fund After this transaction, the fund balance in the General Fund will be $35,379,383 RG.k Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) aP'PROVED Ramon Guajardo 6140 (~' Originating Department Head: V, F ~ CQ~' n~~~ Ramon Guajardo 6140 (from) MAR 6 1001 GG01 539120 0021000 $76,197 00 }~ Additional Information Contact: ~ 1~4.~-tiJ Ci4y Secretaxy of th® ' Ramon Guajardo 6140 City oI Poxt a4-~xtl~. 1Va~•.