HomeMy WebLinkAboutOrdinance 14789... < `~y .~ 1 ~ ~ ~ I
Ordinance No.
AN ORDINANCE APPROPRIATING $56,750 TO THE OFFICE SERVICES FUND AND
DECREASING THE RESERVED, UNDESIGNATED RETAINED EARNINGS BY THE SAME
AMOUNT FOR THE PURPOSE OF PROVIDING FUNDING THE PURCHASE OF A TWO
COLOR OFFSET PRESS, PROVIDING FOR A SEVERABILITY CLAUSE, MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR
ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS.
SECTION 1
That in addition to those amounts allocated to the various City departments for the Fiscal Year 2000-01 and in the
Budget of the City Manager, there shall also be increased appropriations in the Office Services Fund in the amount of
$56,750; thereby decreasing the reserved, undesignated retained earnings by the same amount for the purpose of
providing funding for the purchase of a two color offset press.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any
reason by a court of competent junsdiction, such decision, opinion or judgment shall ui no way impair the remaining
portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full
force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No. 14286 and all other ordinances and appropriations amending
the same except in those instances where the provisions of this ordinance are in direct conflict with such other
ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations
are hereby expressly repealed.
SECTION 4
This ordinance shall take effect upon adoption.
APP OVE t S TO FORM AND LEGALITY
City orney
ADOPTED AND EFFECTIVE. ~~ ~~~
~~
City of Fort Worth, Texas
~1-~Ayar And aunc~l an~mun~cAt~an
C C
DATE REFERENCE NUMBER LOG NAME PAGE
9/25/01 P-9466 0001-0307 1 of 2
SUBJECT PURCHASE OF A TWO-COLOR OFFSET PRESS FROM HEIDELBERG USA FOR
THE REPROGRAPHICS DIVISION
RECOMMENDATION
It is recommended that the City Council
1 Adopt the attached appropriation ordinance increasing appropriations in the Office Services Fund by
$56,750 and decreasing the retained earnings by the same amount; and
2 Authorize the purchase of a two-color offset press from Heidelberg USA for the Reprographics
Department based on the low bid meeting specifications with payment due within 30 days from the
invoice date for the amount of $56,750 after the trade in, and
3 Authorize the trade-in and removal of the existing Multilith Model 1650 for the trade-in value of
$1,000
DISCUSSION
The Multilith 1650 press used in the Reprographics Department was purchased in 1992 and is in need
of replacement due to frequent repairs, operating costs, and inefficiency of production A two-color
press with automatic features was specified and set for bid to replace the Multilith 1650
Four bids were received but only the Heidelberg QM46-2 met all specifications The A. B Dick 9995A
met all but two specifications, and the Toko ProPrint R2SH and A. B Dick 9995 lack several specified
features. These automatic features increase production efficiency and reduce operating costs. The
Heidelberg. QM46-2 is the best value and is recommended for purchase The Reprographics
Department has a Heidelberg QM46-2, purchased in 1997, which has proven extremely reliable as
evidenced by the low annual maintenance costs of $1,208 Its reliability has been so good that an
annual maintenance agreement is not required
Three operators in the Reprographics Department are trained on the press. The commonality of
training, supplies and low maintenance costs combine to make the Heidelberg QM46-2 the best value
The Heidelberg QM46-2 is a smaller press, requiring a smaller footprint than the other bids. Space is a
premium consideration in the Reprographics Division
BID ADVERTISEMENT -This bid was advertised in the Commercial Recorder on August 22 and 29,
2001 One hundred eleven vendors were solicited, and four bidders responded
BID TABULATION - Unit Cost Trade-in Net Cost
Heidelberg USA Heidelberg QM46-2 57 750 1 000 56 750
Unique Printing Service Toko ProPrint R2SH $52,000 $1,800 $50,200
A. B Dick Company A. B Dick 9995 $58,000 $5,500 $52,500
A. B Dick Products A. B Dick 9995A $73,633 Included $73,633
..~ , ^~
City of Fort Worth, Texas
~1-~a~o~ And Lounc~( Ca~tntu~~t~cAt~ia~n
DATE REFERENCE NUMBER LOG NAME PAGE
9/25/01 P-9466 0001-0307 2 of 2
suB~ECT PURCHASE OF A TWO-COLOR OFFSET PRESS FROM HEIDELBERG USA FOR
THE REPROGRAPHICS DIVISION
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of goods is from
sources where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Office Services Fund After this transaction, the unaudited, unreserved retained
earnings in the Office Services Fund will be $641,386
CB.n
BQN/01-0307/MLL
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
ED
1) PI60 541310 0901310 $56
750
00 OV
R
APP
,
. ~
(~ `
Charles Boswell 8511 (
C~ 1 1 C~~JN "~"
Originating Department Head:
SEP ~5 2001
Jim Keyes 8517 (from)
2) PI60 541310 0901310 $56,750 00 ~y~^ ,~ ~,~.../
_
Additional Information Contact: /"''"
oI the
Citq Secretarl
City of Fort Wore Texas
Robert Combs 8357
Adopter O~~inanc~ N~o '__ ~___~7 ~' `~