HomeMy WebLinkAboutOrdinance 14430,. - Ordinance No. _ / / / ~ D
AN ORDINANCE APPROPRIATING $28,390 TO THE OFFICE SERVICES FUND AND
DECREASING THE UNRESERVED, UNDESIGNATED RETAINED EARNINGS BALANCE
BY THE SAME AMOUNT FOR PURPOSE OF FUNDING THE PURCHASE OF A CANNON
CLC 1150 DIGITAL COLOR COPIER FROM DANKA OFFICE IMAGING SYSTEMS FOR THE
REPROGRAPHICS DIVISION, PROVIDING FOR A SEVERABILITY CLAUSE, MAKING
THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR
ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS.
SECTION I
That m addition to those amounts allocated to the various City departments for the Fiscal Year 2000-01 and in the
Budget of the Crty Manager, there shall also be increased appropriation in the Office Services Fund in the amount of
$28,390; thereby decreasing the unreserved, undesignated retained earnings balance by the same amount for the
purpose of funding the purchase of a Canon CLC 1150 digital color copier from Danka Office Imaging Systems for the
Reprographics Division.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any
reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining
portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full
force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No. 14286 and all other ordinances and appropriations amending
the same except in those instances where the provisions of this ordinance are in direct conflict with such other
ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropnations
are hereby expressly repealed.
SECTION 4
This ordinance shall take effect and be in full force and effect and after the date of its passage, and it is so ordained.
APP jOVED AS O FORM AND LEGALITY
' ~c
Ass' to (City Attorney
t'~~ 1 ZlL
Date
Adopted
/~-3-00
Effective
City of Fort Worth, Texas
M,~A~oe and Council CammunicAtian
DATE REFERENCE NUMBER LOG NAME PAGE
12/12/00 **p_9239 00-0352 1 of 2
SUBJECT PURCHASE OF A CANON CLC 1150 DIGITAL COLOR COPIER WITH
ACCESSORIES, SUPPLIES AND MAINTENANCE FROM DANKA OFFICE IMAGING
FOR THE REPROGRAPHICS DIVISION
RECOMMENDATION
It is recommended that the City Council
Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the Office Services Fund in the amount of $28,390 00 and decreasing the
unreserved, undesignated retained earnings balance by the same amount; and
2. Authorize the purchase of a Canon CLC 1150 digital color copier with accessories, supplies and
maintenance for the Reprographics Division for $43,990 00, and
3 Authorize this agreement to begin January 1, 2001, and expire December 31, 2003, with options to
renew for two additional one-year periods
DISCUSSION
The Reprographics Division's current 48-month lease with Ikon Office Solutions for a color copier will
expire December 31, 2000 This copier requires extensive service and needs to be replaced The
Danka Office Imaging State and Local Government Group has proposed placing a Canon CLC 1150
digital color copier in Reprographics at a $23,990 00 savings over the state government pricing with
annual maintenance and supplies costing approximately $7,000 00 per year However, this expenditure will
be offset with funds currently budgeted for the lease of the existing equipment in the amount of
$15,600 00 This will bring a net total expenditure to $28,390 00
Pricing for purchase, supplies, and maintenance is as follows.
Item
• CLC 1150 Color Digital Copier
• Z40e Tower (Print/Scan P C Controller)
• Stapler/Sorter F1 with Buffer Pass
• RDF-E2 (Document Feeder)
• Paper Deck-E1
• I/F Board-D1 (Interface Board)
• Monthly maintenance base cost
• Per image cost
• Supplies cost per image
Amount
$19,470 00
$ 7,800 00
$ 4,470 00
$ 2,290 00
$ 2,210 00
$ 750.00
Total $36,990.00
$ 65 00
0 10
0 05
Cit,~ of Fort Worth, Texas
~1-~n~~r and ~u~n~l ~~tntun~~At~~n
~.
DATE
12/12/00 REFERENCE NUMBER
**P-9239 LOG NAME
00-0352 PAGE
2 of 2
SUBJECT PURCHASE OF A CANON CLC 1150 DIGITAL COLOR COPIER WITH
ACCESSORIES, SUPPLIES AND MAINTENANCE FROM DANKA OFFICE IMAGING
FOR THE REPROGRAPHICS DIVISION
Danka Office Imaging is designated as a Qualified Information System Vendor by the State of Texas
Under Section 271 083 of the Texas Local Government Code, a local government satisfies otherwise
applicable competitive bidding requirements when it makes a purchase through the State of Texas
General Services Commission This catalog purchasing procedure was established by Section
2157 061 of the Texas Government Code The City will comply with that procedure for the purchase
agreement authorized under this Mayor and Council Communication
M/WBE - A waiver of the M/VVBE requirement for subcontracting goals was requested by Purchasing
and approved by the M/WBE Office because the purchase of goods and services is from a source
where subcontracting or supplier opportunities are negligible
FISCAL INFORMATION/CERTIFICATION
The Finance Director certifies that upon approval of the above recommendations, funds will be
available in the current operating budget, as appropriated, of the Office Services Fund After this
transaction, the unaudited, unreserved retained earings in the Office Services Fund will be
$735,855 00
CB k
BQN/00-0352/JRC
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
~~p~
®
~~
~
Charles Boswell 8511 T
~~
pprr~y
//
~~
~
Originating Department Head: ~I t ~ C1./UMVV9
DEC
2
00®
Jim Keyes 8517 (from) 1
Z
PI60 541310 0901310 y
Additional Information Contact: ,., li~e~J
Caihy'rsL?CiOtBY}7 Of th63
1i's'xuq
~
t~
4'V
Robert Combs 8357 r
.
a
City of Fort
Ad~p#ed Or~f~nanc~ No. lyy3v