HomeMy WebLinkAboutOrdinance 14092Ordinance No. ~ ~~,~
AN ORDINANCE APPROPRIATING $48,990 00 IN THE OFFICE SERVICES FUND AND
DECREASING THE UNRESERVED, UNDESIGNATED OFFICE SERVICES FUND BALANCE
BY THE SAME AMOUNT FOR PURPOSE OF FUNDING THE PURCHASE OF DIGITAL
PRINTER/COPIER/SCANNER FOR THE REPROGRAPHICS DMSION, PROVIDING FOR A
SEVERABILITY CLAUSE, MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH,
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS.
SECTION 1
That in addition to those amounts allocated to the various City departments for the Fiscal Year 1999-00 and in the
Budget of the City Manager, there shall also be increased appropnarion in the Office Services Fund in the amount of
$48,990 00; thereby decreasing the unreserved, undesignated Fund balance by the same amount for the purpose of
funding the purchase of a printer/scanner/copier for the Reprographics Division.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any
reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining
portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full
force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 13886 and all other ordinances and appropriations amending
the same except in those instances where the provisions of this ordinance are in direct conflict with such other
ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations
are hereby expressly repealed.
SECTION 4
This ordinance shall take effect and be in full force and effect and after the date of its passage, and it is so ordained.
APPROVED AS TO FORM AND LEGALITY
~~
Assistant C~ity~Attorney
Date
a -15~-~a
Adopted
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Effective
City of Fort Worth, Texas
~1-~A~a~ And CAAnc~( Co~r11r1~n1cA~ian
DATE I REFERENCE NUMBER LOG NAME PAGE
2/15/00 **P-9018 00-0007 1 of 2
SUBJECT PURCHASE OF A DIGITAL PRINTER/COPIER/SCANNER AND MAINTENANCE
FROM ARCHIVES SUPPLIES, INC FOR THE CITY OF FORT WORTH FOR THE
REPROGRAPHICS DIVISION
RECOMMENDATION
It is recommended that the City Council
Adopt the attached appropriation ordinance increasing appropriations in the Office Services Fund in
the amount of $48,990 from available funds and decreasing the unreserved, undesignated reserve
fund balance by the same amount; and
2 Authorize the purchase of a digital printer/copier/scanner from Archives Supplies, Inc. in the amount
of $48,990 for the Reprographics Division, and
3 Authorize a purchase agreement for maintenance for the Oce' 9600 digital printer/copier/scanner
from Archives Supplies, Inc. for the Reprographics Division to begin after the first year the printer is
installed, with the option to renew for four additional one-year periods
DISCUSSION
The Reprographics Division will use this digital printer/copier/scanner and maintenance to provide City
plats for outside developers and City departments. The Engineering copier (Oce' 7100), purchased in
1993, is unreliable and frequently requires repair Repair is increasingly difficult to obtain because
there are only two service technicians in the Metroplex who work on this model
Bids were sent to the three major manufacturers of large engineering copier systems as well as to local
dealers. The vendors that submitted a "no bid" indicated that they could not meet the City's
specifications Other potential bidders were surveyed to determine why they did not respond to the
invitation to bid The results of the survey included three additional companies that could not supply
this item, and two companies that had too many projects in progress and did not respond to the bid
The sole bidder, Archives Supplies, Inc., bid two different brands One alternative bid of $32,880 for the
KIP 2950 did not meet City specifications, asecond alternate bid of $56,465 for the KIP 3825 met
specifications, but was not the low bid On the basis of low bid meeting specifications, with payment
due 30 days from invoice date, freight no charge, on the unit prices below, the recommended system is
Y2K compliant, and the unit costs include a maintenance agreement, installation and training in the
operation of the new system
Vendor Item Amount Bid
wt`~~.: „
Archives Supplies, Inc. Oce' 9600 Digital Printer/Copier/Scanner $ 47,140
D~allaas, `Texas ~ `
Cut Sheet Drawer $ 2,850
Less aTrade-In for Oce' 7100 and Oce' PD404 - 1 000
TOTAL CURRENT PURCHASE $48,990
"~ '-~ Annual Maintenance for years $ 3,000/year
~. ~ 2 through 5 up to 80,000 linear feet
Greater than 80,000 linear feet $ 03/Linear foot
City of Fort Worth, Texas
~I~A~ar And caunc~l Cai»i»un~cAt~ian
DATE REFERENCE NUMBER LOG NAME PAGE
2/15/00 **P-9018 00-0007 2 of 2
SUBJECT PURCHASE OF A DIGITAL PRINTER/COPIER/SCANNER AND MAINTENANCE
FROM ARCHIVES SUPPLIES, INC FOR THE CITY OF FORT WORTH FOR THE
REPROGRAPHICS DIVISION
BID ADVERTISEMENT -This bid was advertised in the Fort Worth Commercial Recorder December
29, 1999, and January 5, 2000 Three bids were submitted by the same vendor
BID TABULATION -See attached bid tabulation
M/WBE - A waiver of the M/WBE requirement for subcontracting goals was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of goods and services is
from a source where subcontracting or supplier opportunities were negligible
RENEWAL OPTIONS -The maintenance agreement may be renewed for up to four successive one-
year terms at the City's option This action does not require specific City Council approval provided that
the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal
term
FISCAL INFORMATION/CERTIFICATION
The Finance Director certifies that contingent on approval of recommendation #1, funds will be
available in the current operating budget, as appropriated, of the Office Services Fund
CBj
BQN/00-0007/JRC
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
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Charles Boswell 8511 !
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Originating Department Head. V
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Jim Keyes 8517 (from) ~~B 1.5 2Q~0
PI60 541310 0901310 $48,990 00
Additional Information Contact: ~ `K~*~i
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Robert Combs 8357 ~ ertto. ~~
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