HomeMy WebLinkAboutOrdinance 14093Ordinance No. ~
AN ORDINANCE APPROPRIATING $25,576 11 TO THE OFFICE SERVICES FUND AND
DECREASING THE UNRESERVED, UNDESIGNATED RETAINED EARNINGS BALANCE
BY THE SAME AMOUNT FOR PURPOSE OF FUNDING THE PURCHASE OF A LARGE
FORMAT INKJET PRINTER FOR THE REPROGRAPHICS DMSIONS, PROVIDING FOR A
SEVERABILITY CLAUSE, MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH,
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for the Fiscal Year 1999-00 and in the
Budget of the City Manager, there shall also be increased appropriation in the Municipal Golf Fund in the amount of
$25,576.11, thereby decreasing the unreserved, undesignated retained earnings Fund balance by the same amount for
the purpose of funding the purchase of a large format inkjet printer for the Reprographics Division.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any
reason by a court of competent jurisdiction, such decision, opiinon or judgment shall in no way impair the remaining
portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full
force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No. 13886 and all other ordinances and appropriations amending
the same except in those instances where the provisions of this ordinance are in direct conflict with such other
ordinances and appropriations, inwhich instance said conflicting provisions of said prior ordinances and appropriations
are hereby expressly repealed.
SECTION 4
This ordinance shall take effect and be in full force and effect and after the date of its passage, and it is so ordained.
APPROVED AS TO FORM AND LEGALITY
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Assistant City Attorney
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Date
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Adopted
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Effective
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City of Fort Worth, Texas
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DATE REFERENCE NUMBER LOG NAME PAGE
2/15/00 **P-9019 00-0008 1 of 2
SUBJECT PURCHASE OF A LARGE FORMAT INKJET PRINTER, MAINTENANCE AND
SUPPLIES FROM ARCHIVES SUPPLIES, INC FOR THE CITY OF FORT WORTH
REPROGRAPHICS DIVISION
RECOMMENDATION
It is recommended that the City Council
1 Adopt the attached appropriation ordinance increasing appropriations in the Office Services Fund in
the amount of $25,576 11 from available funds and decreasing the unreserved, undesignated
reserve fund balance by the same amount; and
2. Authorize the purchase of a format inkjet .printer and supplies from Archives Supplies, Inc. in the
amount of $25,576 11 for the Reprographics Division, and
3 Authorize a purchase agreement for maintenance and supplies for the format inkjet printer from
Archives Supplies, Inc. for the Reprographics Division to begin after the first year the printer is
installed, with the option to renew for four additional one-year periods.
DISCUSSION
The Reprographics Division receives many orders for large four-color banners, signs and posters for
display purposes which must be taken on disks to outside vendors for the prints The larger pieces can
cost as much as $300 each The large format inkjet printer, maintenance and supplies will provide
these prints for half the cost to City departments The Varitronics Poster printer purchased in 1993 is
rarely used because it is single-color and of poor quality
The low bidder, Mola Computers & Consulting, did not bid a large format and failed to meet City
specifications on the basis of low bid while meeting City specifications with payment due 30 days from
invoice date, freight no charge, on the unit prices below This large format inkjet system is Y2K
compliant and the unit costs includes a maintenance agreement, supplies, installation, and training in
the operation of the new system
Vendor
Archives Supplies,
Dallas, Texas
Item
Inc. Large Format Inkjet
DisplayMaker Series XII Printer
Amount Bid
$22,490 00
lo. q. 7 ~v i 0 t• ~i ~~ t;".
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Annual Supplies for years 1 through 5
Less aTrade-In for the Varitronics Poster Printer
TOTAL CURRENT PURCHASE
Annual Maintenance for years 2 through 5
includes parts and labor
$ 3,58611/year
- 500.00
$25,576.11
$ 2,695 00/year
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City of Fo>y't Worth, Texas
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DATE REFERENCE NUMBER LOG NAME PAGE
2!15!00 **P-9019 00-0008 2 of 2
SUBJECT PURCHASE OF A LARGE FORMAT INKJET PRINTER, MAINTENANCE AND
SUPPLIES FROM ARCHIVES SUPPLIES, INC FOR THE CITY OF FORT WORTH
REPROGRAPHICS DIVISION
The vendors that submitted the "no bids" indicated that they could not supply or meet the City's
specifications. Other potential bidders were surveyed to determine why they did not respond to the
invitation to bid The results of this survey included three additional companies that could not supply
this item, and two companies that had too many projects they were bidding on and failed to tum in a
bid
BID ADVERTISEMENT -This bid was advertised in the Fort Worth Commercial Recorder December
29, 1999, and January 5, 2000 Two vendors submitted bids.
BID TABULATION -See attached bid tabulation
M/WBE - A waiver of the M/VI/BE requirement for subcontracting goals was requested by the
Purchasing Division and approved by the MlWBE Office because the purchase of goods and services is
from a source where subcontracting or supplier opportunities were negligible
RENEWAL OPTIONS -This maintenance agreement may be renewed for up to four successive one-
year terms at the City's option This action does not require specific City Council approval, provided
that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal
term
FISCAL INFORMATIONICERTIFlCATION
The Finance Director certifies that contingent on approval of recommendation #1, funds will be
available in the current operating budget, as appropriated, of the Office Services Fund
CB:j
BQNI00-00081JRC
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Charles Boswell 8511 ~
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Originating Department Head: t
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FED ~ 5 ?~~
Jim Keyes 8517 (from)
PI60 541310 0901320 $25,57611
Additional information Contact: '' ""'~~
ci~-s~t-mry or rx.
City M >Ebrt WorM,'l~xau
Robert Combs 8357
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