HomeMy WebLinkAboutOrdinance 18991-01-2010Ordinance No 18991-01 2010
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN
MUNICIPAL PARKING FUND IN THE AMOUNT OF $772,685 00 FROM AVAILABLE
FUNDS FOR THE PURPOSE OF FUNDING THE MANAGEMENT AND OPERATION OF
THE WILL ROGERS MEMORIAL CENTER PARKING FACILITIES PROVIDING FOR A
SEVERABILITY CLAUSE, MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2009-2010 in the
Budget of the City Manager there shall also be increased estimated receipts and appropriations in the
Municipal Parking Fund in the amount of $772,685 00 from available funds for the purpose of funding the
Management and Operation of the Will Rogers Memorial Center Parking Facilities
SECTION 2
That should any portion, section or part of a section of this ordinance be declared invalid inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 18809 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed
SECTION 4
ADOPTED AND EFFECTIVE. January 12. 2010
This ordinance shall take effect upon adoption
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1!1212010 -Ord. No. 18991-0'1-2010
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DATE Tuesday January 12, 2010 REFERENCE NO C-24024
LOG NAME 25WRMCPARKOPERATOR
SUBJECT
Authorize the Execution of a Contract with Standard Parking Corporation for the Management and
Operation of the Will Rogers Memorial Center Parking Facilities for a Management Fee of $66 500 00 Per
Year and Adopt Supplemental Appropriation Ordinance (COUNCIL DISTRICT 7)
RECOMMENDATION
It is recommended that the City Council
1 Authorize the execution of a Contract beginning February 1 2010 with Standard Parking Corporation
for the management and operation of the Will Rogers Memorial Center Parking Facilities for a
management fee of $66 500 00 per year for an initial term of three years with three one year renewal
options upon the same terms and conditions and
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Municipal
Parking Fund by $772,685 00 and decreasing the unaudited unreserved undesignated fund balance by
the same amount.
DISCUSSION
On April 21 2009 (City Secretary Contract No 38674) City Council authorized a Professional Services
Agreement (Agreement) with Walker Parking Consultants for the development of a Request for Proposals
(RFP) for the selection of a private sector operator for the consolidated .parking system at the Will Rogers
Memorial Center (WRMC)
On July 22 2009 the city issued the (RFP} to identify a parking operator for the management and
operation of the WRMC parking facilities The parking facilities encompass 6 167 parking spaces and
provides parking for the Cultural District including the Western Heritage Parking Garage scheduled for
completion in early 2010 The Agreement excludes approximately 30 days per year when the
Southwestern Exposition and Livestock Show leases the entire WRMC complex.
An evaluation panel consisting of representatives from Walker Parking Consultants the City Manager's
Office the Public Events Department, the Transportation and Public Works Department and an
independent parking manager conducted interviews with the top responders and provided additional
opportunity for informational exchange and clarification of the scope of work. The evaluation factors
included relevant experience proposed business plan qualifications and proposed management fee and
operating budget. Standard Parking Corporation was determined to be the best evaluated firm for the
contract for an annual management fee of $66 500 00 to be paid in monthly installments The city will
reimburse budgeted and authorized operating expenses each month This M&C is seeking approval for a
supplemental appropriation of $772 685 00 that includes startup expenses, the management fee and
operating expenses for the eight months remaining in the Fiscal Year 2010 The annual management fee
of $66 500 00 and annual operating expense of $991 502.00 will be included in the Fiscal Year 2011
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budget request as an exception package
The RFP also included alternates to manage and operate the two Fort Worth Convention Center (FWCC)
garages to manage and operate Valet parking at the WRMC and FWCC facilities and to manage and
operate the Recreational Vehicle (RV) parking at the WRMC and FWCC facilities Staff is recommending
that the option to manage and operate Valet and RV parking at the Will Rogers Memorial Center be
exercised effective February 1 2010 Staff is recommending exercising the option to manage the FWCC
parking garages as well as Valet and RV at the FWCC facilities beginning October 1 2010 for an annual
management fee of $21 000 00 The management fee and operating expense will be included in the
Fiscal Year 2011 budget request as an exception package
ADVERTISEMENT The RFP was advertised in the Fort Worth Star Telegram on July 23 2009 July 29
2009 August 5 2009 August 12 2009 August 19 2009 August 26 2009 and September 3 2009 Eight
responses were received from Ace Parking Management, Ampco System Parking Imperial Parking LAZ
Parking Parking Company of America Parking Concepts Inc. Republic Parking and Standard Parking
Corporation
M/WBE A waiver of the goal for M/WBE subcontracting requirements was requested by the Public
Events Department and approved by the M/WBE Office because the purchase of goods and services is
from sources where subcontracting or supplier opportunities are negligible
CONTRACT TERM Upon City Council's approval the contract will begin February 1 2010 and end
January 31 2013 and excludes the approximately 30 days each year in January and February that the
facility is leased to the Southwestern Exposition and Livestock Show
RENEWAL OPTIONS This contract may be renewed for up to three additional one-year terms at the
city's option This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the city's obligations during the renewal term The Will Rogers
Memorial Center is located in COUNCIL DISTRICT 7 but will serve Fort Worth residents in ALL COUNCIL
DISTRICTS
ADMINISTRATIVE INCREASE An administrative increase or amendment for this contract may be made
by the City Manager or his designee for a total amount of the lesser of 25 percent or $25 000 00 per
state law and the city code and does not require specific City Council approval so long as sufficient funds
have been appropriated
FISCAL INFORMATION /CERTIFICATION
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinance funds wi11 be available in the current
operating budget, as appropriated of the Municipal Parking Fund Upon approval the unaudited
unreserved undesignated fund balance of the Municipal Parking Fund will exceed the minimum reserve
as outlined in the Financial Management Policy Statements The Public Events Department is responsible
for the collection and deposit of all funds due to the City
FUND CENTERS
TO Fund/Account/Centers
PE59 539120 0208510 $772,685.00 PE59 539120 0208510
CERTIFICATIONS
Submitted for City Manager's Office b~ Thomas Higgins (6575)
Originating. Department Head. Kirk Slaughter (2501)
FROM Fund/Account/Centers
$772,685.00
Logname 25WRMCPARKOPERATOR Page 2 of 3
Additional Information Contact: Betty Tanner (2502)
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