HomeMy WebLinkAboutOrdinance 19039-02-2010Ordinance No 19039-02 2010
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE SPECIALLY FUNDED CAPITAL PROJECTS FUND IN THE AMOUNT OF
$1 147 660 02, FROM AVAILABLE FUNDS FOR PEOPLESOFT SOFTWARE LICENSES
AND ANNUAL MAINTENANCE, AND FOR FINANCIAL AND SUPPLY CHAIN
MANAGMENT SOFTWARE, PROVIDING FOR A SEVERABILITY CLAUSE, MAKING
THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL
PRIOR ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2009-2010 in the
Budget of the City Manager there shall also be increased estimated receipts and appropriations in the
Specially Funded Capital Projects Fund in the amount of $1 147 660 02, from available funds, for
PeopleSoft software licenses and annual maintenance, and for financial and supply chain management
software
SECTION 2
That should any portion, section or part of a section of this ordinance be declared invalid inoperative or void
for any reason by a court of competent jurisdiction such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 18809 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect upon adoption
APPROVED AS TO FORM AND LEGALITY
Assistant Cit Attorney
ADOPTED AND EFFECTIVE. Februarv 9, 2010
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2!9/2010 - Ord..: No. 1.9039-02-2010.
__ - _ _ _.., _~, ~r.~ _W. _. -
DATE Tuesday February 09 2010 REFERENCE NO C-24088
LOG NAME 13ERP2 SOFTWARE
SUBJECT
Authorize an Inter-Fund Loan Adopt Appropriation Ordinance and Authorize Execution of Amendment No
1 to City Secretary Contract No 37961 with Oracle USA, Inc. for PeopleSoft Software Licenses and
Annual Maintenance for Financial and Supply Chain Management Software for an Amount Up to
$1 842,352.67
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to
1 Authorize anon-interest bearing inter-fund loan from the General Fund to the Specially Funded Capital
Projects Fund in the amount of $1 147 660 02 for interim financing of software pending the sale of
Certificates of Obligation
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Specially Funded Capital Projects Fund by $1 147 660 02 from available funds and
3 Authorize Execution of Amendment No 1 to City Secretary Contract No 37961 with Oracle USA, Inc.
for PeopleSoft Software Licenses and Annual Maintenance for Financial and Supply Chain Management
Software for an amount up to $1 842 352 67
DISCUSSION
On November 11 2008 (M&C C-23173) the City Council approved the execution of a Contract with
Oracle USA, Inc. for software licenses, annual maintenance and training in support of the Enterprise
Resource Planning (ERP) Project. The first phase of the ERP Project, which was the focus of that M&C
supports integration of the Human Resources and Payroll functions for the City of Fort Worth The second
phase which is the focus of this M&C addresses integration of the Finance and Procurement functions for
the City of Fort Worth During the Phase I procurement, the ERP Project requested binding pricing from all
solutions evaluated for not only the HR/Payroll modules but also the Finance and Procurement modules
Upon approval of this M&C the City will purchase PeopleSoft Financial and Supply Chain Management
Software and related software components Future M&Cs will address additional ERP Phase II
requirements for implementation services additional hardware and PeopleSoft training for project team
members.
ERP Phase II Project staff conducted software requirements work sessions with subject matter experts
from all departments provided these to Oracle for response and sponsored software demonstrations of
pre-scripted business scenarios by PeopleSoft. After a thorough evaluation of these results staff panels
consisting of ERP Phase II subject matter experts the ERP Phase II Advisory Committee and the
executive sponsor unanimously recommended PeopleSoft as the best proposed. finance and procurement
solution for the City
Logname• 13ERP2 SOFTWARE Page 1 of 3
City management has decided to pursue a single software solution for ERP which was driven by a number
of factors.
Consolidation of the remaining administrative functions in a single solution eliminates the need to
integrate across multiple software platforms which has been the source of several issues that gave
rise to the need for an ERP solution
Ongoing functional and technical support staff can focus on a single toolset, thus reducing the
ongoing cost of maintenance and
Developing a strategic relationship with a single ERP software provider
It is anticipated that the implementation of PeopleSoft for Financials and Procurement will begin in
October 2010 with an anticipated go live" date of core functionality in October 2012, and an anticipated
go five date of extended functionality in March 2014
The proposed amendment to the contract includes the following components.
. Licensing for PeopleSoft Financial and Supply Chain Management Software and related software
components and
. Fees for the first year of maintenance
M&C C-23173 was for snot-to-exceed amount of $2 070 000 00 Due to the addition of ERP Phase II
functionality which is to include financial and procurement activities, the Amendment will be for
$1 842 352 67 This Amendment will increase the total contract amount with Oracle USA, Inc. to
$3 912 352 67
The inter-fund loan from the General Fund .is necessary in order to obtain the software at the current
pricing Certificates of Obligation are scheduled to be sold during Fiscal Year 2010 for the cost of the ERP
software and for the remaining project costs.
In order to take advantage of the discount pricing for licenses and support, as specified in the Future
Purchases" section of the Phase I ERP contract with Oracle USA, Inc. it is necessary to complete the
procurement of the PeopleSoft Financial and Supply Chain Management Software by February 28 2010
M/WBE - A waiver of the M/WBE participation goal has been requested and approved because the
purchase of goods or services is from source(s) where subcontracting or supplier opportunities are
negligible
FISCAL INFORMATION /CERTIFICATION
The Financial Management Services Director certifies upon approval of the above recommendations and
adoption of the attached appropriation ordinance funds will be available in the current capital budget, as
appropriated of the Specially Funded Capital Projects Fund Upon sale of the Certificates of Obligation
proceeds will be used to reimburse the General Fund
FUND CENTERS
TO Fund/Account/Centers
C291 220001 001030136110
C291 485XXX 131030136110
C291 539120 131030136110
C291 541440 131030136110
Logname. 13ERP2 SOFTWARE
FROM Fund/Account/Centers
$1,147.660.02 C291 539120 131030136110
$1,147,660.02 C291 541440 131030136110
$152,725.88 GG01 136291 0000000
$994,934.14
$332,227.53
$1,510,125.14
$1,147, 660.02
Page 2 of 3
CERTIFICATIONS
Submitted for City Manager's Office bv• Karen Montgomery (6222)
Originating Department Head Lena Ellis (8517)
Additional Information Contact: Arlethia Dupree (2464)
Logname 13ERP2 SOFTWARE Page 3 of 3