HomeMy WebLinkAboutOrdinance 19043-02-2010Ordinance No 19043-02 2010
AN ORDINANCE INCREASING APPROPRIATIONS BY THE INDICATED AMOUNTS IN
THE INDICATED FUNDS FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED
EXPENDITURES PROVIDING FOR A SEVERABILITY CLAUSE, MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES REPEALING ALL PRIOR
ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2009-2010 in the
Budget of the City Manager there shall also be increased appropriations in the General Fund in the amount
of $3 284 193 00 and decreasing the unaudited, unreserved, undesignated fund balance by the same
amount; in the Municipal Airports Fund in the amount of $361 197 00 and decreasing the unaudited cash
balance by the same amount; in the Water and Sewer Fund in the amount of $5 644 620 00 and decreasing
the unaudited cash balance by the same amount; in the Municipal Parking Fund in the amount of
$47 586 00 and decreasing the unaudited cash balance by the same amount; in the Solid Waste Fund in
the amount of $176,250 00 and decreasing the unaudited cash balance by the same amount; in the Storm
Water Utility Fund in the amount of $4,202,806 00 and decreasing the unaudited cash balance by the same
amount; in the Equipment Services Fund in the amount of $56,232.00 and decreasing the unaudited cash
balance by the same amount; in the Information Systems Fund in the amount of $1 300 021 00 and
decreasing the unaudited cash balance by the same amount; in the Culture and Tourism Fund in the
amount of $681 310 00 and decreasing the unaudited, unreserved, undesignated fund balance by the same
amount; in the Crime Control and Prevention District Fund in the amount of $3,674 957 00 and decreasing
the unaudited unreserved, undesignated fund balance by the same amount; and in the Environmental
Protection Fund in the amount of $16 112.00 and decreasing the unaudited cash balance by the same
amount for encumbrance rollovers and designated expenditures
SECTION 2
That should any portion, section or part of a section of this ordinance be declared invalid inoperative or void
for any reason by a court of competent jurisdiction such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 18809 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY
Assistant City ttorney
ADOPTED AND EFFECTIVE. February 23, 2010
City of Fort Worth, Texas
Mayor and Council Communication
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COUNCIL ACTION: 'Approved an 2/23/2010 -Ord. No. 19043-02-2010
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DATE Tuesday February 23 2010
LOG NAME 02FY2010 ROLLOVER
REFERENCE NO G-16849
SUBJECT
Adopt Supplemental Appropriation Ordinance for Fiscal Year 2010 for Rollover Encumbrances
RECOMMENDATION
It is recommended that the City Council adopt the attached supplemental appropriation ordinance
increasing appropriations by the indicated amounts in the following funds
1 General Fund by $3,284 193 00 from existing encumbrance reserves
2. Municipal Airports Fund by $361 197 00 and decreasing the unaudited unreserved undesignated
retained earnings by the same amount;
3 Water and Sewer Fund by $5 644 620 00 and decreasing the unaudited unreserved undesignated
retained earnings by the same amount;
4 Municipal Parking Fund by $47 586 00 and decreasing the unaudited unreserved undesignated
retained earnings by the same amount;
5 Solid Waste Fund by $176 250 00 and decreasing the unaudited unreserved undesignated retained
earnings by the same amount;
6 Stormwater Utility Fund by $4,202 806 00 and decreasing the unaudited unreserved undesignated
retained earnings by the same amount;
7 Equipment Services Fund by $56,232 00 and decreasing the unaudited unreserved undesignated
retained earnings by the same amount;
8 Information Systems Fund by $1 300 021 00 and decreasing the unaudited unreserved undesignated
retained earnings by the same amount;
9 Culture and Tourism Fund by $681 310 00 from existing encumbrance reserves,
10 Crime Control and Prevention District Fund by $3 674 957 00 from existing encumbrance reserves,
and
11 Environmental Protection Fund by $16 112.00 from existing encumbrance reserves
DISCUSSION
The attached supplemental appropriation ordinance increases the Fiscal Year 2009-2010 budget for
expenditures specifically encumbered rollovers. The City Manager's Office (CMO) and the Budget and
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Research Division of CMO reviewed the items and recommend their approval A list of encumbrances by
fund department and amount is included below
EXPLANATION OF ENCUMBRANCE ROLLOVERS
Encumbrances are used to reserve a portion of a department's budget for a specific purchase most often
identified by a contract or purchase order As goods are received or services rendered the encumbered
amount is reduced by the amount of the expenditure (expense).
As annual appropriations expire on September 30 the amounts encumbered on that date 'rollover" to the
new fiscal year to become encumbered against the new budget. However the corresponding funds are
not rolled over into the new fiscal year Instead the matching appropriations or operating funds are closed
and applied to the fund balance at year-end Therefore large value purchases must be reappropriated in
the new fiscal year so that the City may honor outstanding purchase orders, contracts and other
commitments without adversely impacting the new fiscal year's operating budget programs and services
The rollover of funds from the previous year to the current fiscal year requires both an increase in
appropriations to accommodate the item and a corresponding decrease in Unreserved Undesignated
Fund balance or Retained Earnings The following items including fund department and amount of the
supplemental appropriations are recommended for rollover into the Fiscal Year 2009-2010 budget:
GENERAL FUND
Department Amount
Code Compliance $40 820 00
Community Relations $50 000 00
Financial Management Services $415 742 00
Housing and Economic Development $894 721 00
Human Resources $3 638 00
Legal $80 824 00
Library $120 829 00
Municipal Courts $23 993 00
Non-Departmental $301 684 00
Parks and Community Services $137 097 00
Planning and Development $19 018 00
Police $43 907 000
Transportation and Public Works $1,151,920.00
General Fund Total $3,284,193.00
MUNICIPAL AIRPORTS FUND
Department Amount
Aviation $361 197 00
WATER_AND SEWER FUND
Department Amount
Water $3 449 829 00
Wastewater $2,194.792.00
Water and Sewer Fund Total $5 644 620 00
MUNICIPAL PARKING FUND
Department Amount
TPW-Parking $47 586 00
Logname 02FY2010 ROLLOVER Page 2 of 4
SOLID WASTE FUND
Department Amount
Environmental Management $176 250 00
STORMWATER UTILITY FUND
Department Amount
TPW-Stormwater $4 202 806 00
EQUIPMENT SERVICES FUND
Department Amount
Equipment Services $56 232 00
INFORMATION SYSTEMS FUND
Department Amount
ITS $1 300 021 00
CULTURE AND TOURISM FUMD
Department Amount
Public Events $681 310 00
CRIME CONTROL AND PREVENTION DISTRICT
Department Amount
Police $3 674 957 00
ENVIRONMENTAL PROTECTION FUND
Department Amount
Environmental Management $16 112 00
The following is a summary by fund of the supplemental appropriations required to accomplish all of the
above rollovers.
Fund
General Fund
Municipal Airport Fund
Water and Sewer Fund
Municipal Parking Fund
Solid Waste Fund
Stormwater Utility Fund
Equipment Services Fund
Information Systems Fund
Culture and Tourism Fund
Crime Control and Prevention District
Environmental Protection Fund
FISCAL INFORMATION /CERTIFICATION
Total Rollover
$3 284 193 00
$361 197 00
$5 644 620 00
$47 586 00
$176,250 00
$4 202 806 00
$56 232 00
$1 300 021 00
$681 310 00
$3 674 957 00
$16 112 00
The Financial Management Services Director certifies that upon approval of the above recommendations
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and adoption of the attached supplemental appropriation ordinance funds will be available in the current
operating budgets, as appropriated of the various funds Upon approval the unaudited unreserved
undesignated fund balances and the cash balances of the following funds will exceed the minimum
reserves as outlined in the Financial Management Policy Statements
Unaudited Unreserved
Undesignated Fund Balances
General Fund
Culture and Tourism Fund
Crime Control and Prevention District Funds
FUND CENTERS
TO Fund/Account/Centers
Unaudited Cash Balances
Information Systems Fund
Municipal Airports Fund
Municipal Parking Fund
Environmental Protection Fund
Equipment Services Fund
Solid Waste Fund
Stormwater Utility Fund
Water and Sewer Fund
FROM Fund/Account/Centers
CERTIFICATIONS
Submitted for City Manager's Office bx:
Originating Department Head.
Additional Information Contact:
Logname: 02FY2010 ROLLOVER
Karen Montgomery (6222)
Horatio Porter (2379)
Aaron Cummins (8542)
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