HomeMy WebLinkAboutOrdinance 19066-03-2010Ordinance No 19066-03-2010
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN
THE CABLE OFFICE SECTION OF THE SPECIAL TRUST FUND IN THE AMOUNT OF
$115,288 61, FROM PUBLIC, EDUCATION AND GOVERNMENTAL RESTRICTED
REVENUE FUNDS, FOR THE PURPOSE OF PURCHASING AUDIO AND VIDEO
EQUIPMENT FOR THE HAZEL HARVEY PEACE FACILITY, PROVIDING FOR A
SEVERABILITY CLAUSE, MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES, REPEALING ALL ORDINANCES IN CONFLICT HEREWITH, AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2010, there shall
also be increased appropriations in the Cable Office section of the Special Trust Fund in the amount of
$115,288 61, from Public, Education and Governmental restricted revenue funds, for the purpose of
purchasing audio and video equipment for the Hazel Harvey Peace Facility
SECTION 2
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 18809 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance sF~all take effect upon adoption
APPFZQVE[pIASITO FORM AND LEGALITY
Assistant City
ADOPTED AND EFFECTIVE. March 9. 2010
City of Fort Worth, Texas
Mayor and Council Communication
000NCIL ACTION: Approved on 3/9/2010 -Ord. No. 190.66-03-2010
DATE Tuesday, March 09, 2010 REFERENCE NO **P-11093
LOG NAME 13P09-0176 HHP PEACE AUDIO EQUIP LS
SUBJECT
Authorize the Purchase of Audio and Video Equipment from Audio Visual Innovations, Inc., for Use at the
Hazel Harvey Peace Center for Neighborhoods Using Public, Education and Governmental Funds and
Facility Construction Project Funds in an Amount of $223,750 46 and Adopt Appropriation Ordinance
RECOMMENDATION
It is recommended that the City Council
1 Authorize the purchase of audio and video equipment from Audio Visual Innovations, Inc., for use at
the Hazel Harvey Peace Center for Neighborhoods using Public, Education and Governmental (PEG)
funds and facility construction project funds in an amount of $223,750 46, and
2. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the Cable Office Section of the Special Trust Fund in the amount of $115,288 61 from
available funds.
DISCUSSION
The City's new Hazel Harvey Peace Center for Neighborhoods is being promoted as City office space and
a community resource facility Training and meeting rooms located on the first and second floors are
designed to support amulti-purpose environment. The spaces include public meeting space for smaller
City board and commission meetings and meeting/training space available for community-based public or
neighborhood meetings The requested audio-visual equipment will support these various functions of the
new facility, allow videotaping and broadcast over the City's cable channel and provide auser-friendly
environment including equipment that can be easily utilized by the community for after-hours
neighborhood meetings
Given this multi-purpose environment, two funding streams are being utilized to purchase this
equipment. The equipment package proposed for the first floor commission room (totaling $115,288 61)
will be funded from the Cable Office's Public, Education and Governmental (PEG) capital equipment
fund Cable television providers are required by law to pay PEG fees to cities in which they provide
service State and federal law limits use of these funds to capital expenditures such as broadcast
television equipment and facilities Because the equipment for the commission room supports the above-
described videotaping and broadcasting functions of the Cable Office, it qualifies for use of the PEG funds.
The equipment package proposed for the remainder of the facility's meeting rooms (totaling $108,461 85)
was budgeted in and will be funded from the Hazel Harvey Peace facility construction project fund's
furniture, fixture and equipment budget.
COOPERATIVE PURCHASE -State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies state laws requiring that the local government seek
Logname: 13P09-0176 HHP PEACE AUDIO EQUIP LS Page 1 of 2
competitive bids for purchase of the item General Services Administration (GSA) contracts have been
competitively bid to increase and simplify the purchasing power of local government entities across the
State of Texas.
PRICE ANALYSIS -Staff has reviewed the GSA contracts and concluded that the prices are reasonable
Audio Visual Innovations has previously contracted with the City to replace audio/video equipment in the
Pre-Council Chamber and Emergency Operations Center
M/WBE - A waiver of the goal for M/1IVBE subcontracting requirements was requested by the Financial
Management Services Department, Purchasing Division and approved by the M/WBE Office because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible
FISCAL INFORMATION /CERTIFICATION
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
captial budget of the Cabte Office Special Project Fund and the current operating budget, as appropriated,
of the Special Trust fund
BQN\09-0176\LAS
FUND CENTERS
TO Fund/AccountlCenters FROM Fund/Account/Centers
FE72 541350 002500100000 $115,288.61 C290 541330 208960022680 $108.462.00
FE72 488900 002500100000 $115.288.61 FE72 541350 002500100000 $115,281.61
CERTIFICATIONS
Submitted for City Manager's Office b~ Karen Montgomery (6222)
Originating Department Head Lena Ellis (8517)
Additional Information Contact: Jack Dale (8357)
Logname. 13P09-0176 HHP PEACE AUDIO EQUIP LS Page 2 of 2