HomeMy WebLinkAboutOrdinance 19070-03-2010Ordinance No 19070-03-2010
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE GOLF CAPITAL PROJECTS FUND IN THE AMOUNT OF $91,927 00 FROM
AVAILABLE FUNDS, FOR THE PURCHASE OF EQUIPMENT AND TRAINING,
PROVIDING FOR A SEVERABILITY CLAUSE, MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES
IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2009-2010 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Golf
Capital Projects Fund in the amount of $91,927 00, from available funds, for the purchase of equipment and
training for the maintenance of the golf courses.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 18809 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect upon adoption
TO FORM AND LEGALITY
Assis4~t City
ADOPTED AND EFFECTIVE. March 9. 2010
City of Fort Worth, Texas
Mayor and Council Communication
DATE Tuesday, March 09, 2010 REFERENCE NO **P-11095
LOG NAME 13P09-0270 GOLF COURSE EQUIPMENT DW
SUBJECT
Authorize the Purchase of Equipment and Training for the Golf Division from Multiple Vendors Using Golf
Capital Project Fund (Gas'Wells) for a Cost of $91,927 00 and Adopt Appropriation Ordinances (COUNCIL
DISTRICTS 2, 3, 4 and 8)
RECOMMENDATION
It is recommended that the City Council
1 Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Golf
Capital Project Fund (Gas Wells) in the amount of $91,927 00;
2. Authorize the transfer of funds in the amount of $91,927 00 from the Golf Capital Project Fund (Gas
Wells) to the Golf Capital Projects Fund,
3 Adopt the attached ordinance increasing estimated receipts and appropriations in the Golf Capital
Projects Fund in the amount of $91,927 00 from available funds, and
4 Authorize the purchase of equipment and training from multiple vendors as detailed below with costs
totaling $91,927 00
DISCUSSION
The purpose of this M&C is to transfer $91,927 00 from the Golf Capital Project Fund (Gas Wells) to the
Golf Capital Projects Fund and to authorize the Purchasing Department to procure landscaping equipment
and training from the appropriate vendors for a total cost of $91,927 00
Presently, City golf course facilities spend approximately $20,000 00 annually to have third parties
sharpen the reels on its mowing equipment. The proposed purchase of equipment and training would
enable City staff to perform this sharpening This purchase would have a payback of two years and save
the golf budget $20,000 00 per year in contracted services It would also allow the Golf Division to sharpen
reels during the winter as time allows as well as during the growing season, which would result in a better
mowing pattern of the greens and fairways.
The Golf Division uses a service for deep tine aerification of golf courses at a cost of $30,000 00 per year
The Golf Division would like to purchase a tractor and other equipment so that staff can perform the
aerification with their current maintenance crew providing the labor This change would allow staff at the
courses to have better control over timing of the process, which takes 12 to 14 hours outside operations
hours, and to control the quality of the aerification that is done to different areas. The payback on this
purchase would be no more than two years
Logname 13P09-0270 GOLF COURSE EQUIPMENT DW Page 1 of 3
Having both landscaping functions in-house allows for more efficient scheduling and enables staff to
provide the necessary agronomical practices that outside vendors have provided in the past. All pieces of
proposed equipment have a life expectancy well over 15 years and qualify for gas well revenue purchases
per the Gas Well Revenue Policy
Purchases for Golf Division
Equipment Price
Luber Brothers
Neary 555 SRI Reel Grinder $21,995 00
Neary 277 Bedknife Grinder $12,792 00
Deep Tine Aerifier $21,000 00
HGAC from KUBOTA
Kubota Tractor L3940HSTC-1 Cab Tractor $26,000 00
Charles Lawhons Trailer World
Enclosed Trailer for Grinders $6,800 00
Transport Trailer for Tractor and Aerifier 3 340.00
Total amount needed from Gas Well Funds $91,927 00
The following items will be purchased from State Cooperative programs. From Luber Brothers on TASB
Contract No 292-08 the following items Neary 555 SRI Reel Grinder, Neary 277 Bedknife Grinder and a
Deep Tine Aerifier - Redexim Charterhouse Verti-Drain From Kubota on HGAC Contract No GR01-10
the following item Kubota Tractor L3940HSTC-1 (4-WD) Cab Tractor An Informal Bid process was used
for the trailers. Quotes were solicited and Charles Lawhons Trailer World offered the lowest price
State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies state laws requiring that the local government seek competitive bids for purchase of the item
TASB and HGAC contracts have been competitively bid to increase and simplify the purchasing power of
local government entities across the State of Texas
PRICE ANALYSIS The City of Fort Worth has no recent purchase history for the requested types of
equipment. The Golf Division has reviewed the prices and finds them to be fair, reasonable and
comparable to equipment prices in the region
M/WBE - A waiver of the goal for MMBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office because the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible
The five City golf courses include Meadowbrook in COUNCIL DISTRICT 4, Pecan Valley in COUNCIL
DISTRICT 3, Rockwood in COUNCIL DISTRICT 2, Sycamore Creek in COUNCIL DISTRICT 8 and Z
Boaz in COUNCIL DISTRICT 3 These courses are regional facilities and serve the entire City
FISCAL INFORMATION /CERTIFICATION
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinances, funds will be available in the current capital
budgets as appropriated, of the Golf Capital Projects Fund
BQN\09-0270\DW
FUND CENTERS
TO Fund/Account/Centers
FROM Fund/Account/Centers
Logname 13P09-0270 GOLF COURSE EQUIPMENT DW Page 2 of 3
1) P243 538040 801929990100 $91,927.00 4) GC16 541350 080160520137 $91,927.00
2 & 3) GC16 476243 080160520137 $91.927.00 1) P243 538040 801929990100 $91,927.00
3) GC16 541350 080160520137 $91,927.00
1)P243 446100 80192990100 $91,927.00
CERTIFICATIONS
Submitted for City Manager's Office bv: Karen Montgomery (6222)
Originating Department Head. Lena Ellis (8517)
David Weeks (8321)
Additional Information Contact: Jack Dale (8357)
Logname 13P09-0270 GOLF COURSE EQUIPMENT DW Page 3 of 3