HomeMy WebLinkAboutOrdinance 19085-03-2010Ordinance No 19085-03-2010
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE INFORMATION SYSTEMS CAPITAL PROJECTS FUND IN THE AMOUNT OF
$800 000 00 FROM AVAILABLE FUNDS FOR THE PURPOSE OF FUNDING
EQUIPMENT REPLACEMENT PROVIDING FOR A SEVERABILITY CLAUSE, MAKING
THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL
PRIOR ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2009-2010 and
in the Budget of the City Manager there shall also be increased estimated receipts and appropriations in
the Information Systems Capital Projects Fund in the amount of $800 000 00 from available funds, for the
purpose of funding equipment replacement.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 18809 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect upon adoption
TO FORM AND LEGALITY
City
ADOPTED AND EFFECTIVE. March 23. 2010
City of Fort Worth, Texas
Mayor and Council Communication
_... .
COUNCIL ACTION: Approved on 3/23/2010 -Ordinance No. 19084-03-2010 and 190$5`-03-
2010
..~:~ ~~
DATE Tuesday March 23 2010
LOG NAME 13P10-0344DELLHARDWAREAG
REFERENCE NO P 11102
SUBJECT
Authorize a Purchase Agreement with Dell Marketing L.P for New and Replacement Hardware
Technology Services and Maintenance and Support Services for an Amount Up to $1 200 000 00 and
Adopt Appropriation Ordinances
RECOMMENDATION
It is recommended that the City Council
1 Authorize a Purchase Agreement with Dell Marketing L.P for hardware technology services and
maintenance and support services utilizing State of Texas Department of Information Resources Contract
No DIR-SDD-890 for an amount of $800 000 00 for equipment replacement and an additional
$400 000 00 for new equipment purchase for a total of $1,200 000 00
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Information
Systems Fund by $800 000 00 and decreasing unaudited unreserved undesignated fund balance by the
same amount;
3 Authorize the transfer of $800 000 00 from the Information Systems Fund to the Information System
Capital Projects Fund for equipment replacement; and
4 Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Information System Capital Projects Fund by $800 000 00 from available funds
DISCUSSION
The Information Technology (IT) Solutions Department will use this Purchase Agreement to purchase
new and replacement hardware Microsoft Office licenses technology services and maintenance and
support services Due to budget shortfalls in Fiscal Year 2009 the replacement of computing equipment
has been delayed IT Solutions is working with each City department to replace only the most critically
needed computers and servers in order to reduce the risk of disruption and lack of productivity due to
equipment failure
The Planning and Development Department has several machines that are in great need of replacement
due to reliability and performance problems Machines to be replaced are two departmental servers which
have already had expensive warranty extensions and computers at the remote inspector offices which
have suffered from increased hardware failure
The Code Compliance Department, like other departments relies heavily on technology to maintain
service levels as staffing is reduced Mailing and mowing services are automated with private contractors
and mobile notices can be printed saving valuable staff time
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The Consumer Health Division needs computers which have the capacity to run all of their required
programs including SWEEPS Multi-Ops and CodeOps Also the Financial Management Services
Department needs several computers replaced due to frequent performance issues resulting in high
maintenance volume
The Environmental Management Department will be replacing a number of computers as a result of
increasing costs to maintain aging computers along with slower processing and potential active memory
failures which impact productivity All computers scheduled for replacement are used on a daily basis in a
variety of assignments including the City call center solid waste contract compliance department
administration drop-off stations and other environmental functions
The Human Resources Department has several computers being replaced due to performance and
maintenance issues and others needed for PeopleSoft application usage Municipal Court needs to
replace a number of its computers due to them being intensively used over multiple shifts and to address
performance issues and eliminate maintenance problems The majority of Municipal Court's work is now
electronic and computer systems are needed to run additional software packages
Due to computing equipment performance issues and needs staff now recommends moving forward with
equipment replacement of 458 devices at an estimated cost of $800 000 00 The funds for these
replacements will be transferred from IT Solutions undesignated fund balance to the Information System
Capital Projects Fund to be used for replacing these computers
In addition the Agreement will be used to purchase extended maintenance for other servers the City has
chosen to keep in service beyond the manufacturer's three year warranty Remaining funds are also
needed by City departments to purchase new equipment for expanding staff as in the case of the Police
Department, Fire Department, Financial Management Services Department, Enterprise Resource
Planning (ERP) or where departments have grant funds to expend
Currently the Parks and Community Services Department (PACs) has plans to install 16 new computers
for a jobs training program another 24 computers for Community Centers for field employees ERP related
usage and 17 computers to be funded by a grant for a total of $122,000 00 for PACs The Holly Water
Call Center has 10 computers that need replacing due to recent water damage for a cost of approximately
$20 000 00
PRICE ANALYSIS -The Department of Information Resources contract offers fixed discounts ranging
from two to 13 percent off of Dell's current retail price list. There is an additional minimum discount for
equipment purchased through the State of Texas online store
The State of Texas Department of Information Resources is authorized to offer the cooperative purchasing
program to state agencies public institutions of higher learning public school districts and local
governments. Pursuant to State law a local government that purchases goods and services under the
Interlocal Cooperation Act satisfies otherwise applicable competitive bidding requirements
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office because the purchase of goods and services is from sources
where subcontracting or supplier opportunities are negligible
AGREEMENT TERM -Upon City Council's approval this Agreement will begin on March 16 2010 and
end on January 13 2011 which is consistent with the terms of the DIR contract.
RENEWAL OPTIONS -This Agreement may be renewed for up to three additional one year terms at the
City's option per the conditions established in the contract between DIR and the individual vendor This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligation during the renewal term
Logname: 13P 10-0344DELLHARDWAREAG Page 2 of 3
ADMINISTRATIVE INCREASE Per State law and the City Code an administrative increase or
amendment for this Agreement may be made by the City Manager or his designee for a total amount not
to exceed $50 000 00 Such an increase or amendment would not require specific City Council approval
so long as sufficient funds have been appropriated
FISCAL INFORMATION /CERTIFICATION
The Financial Management Services Director certifies that upon approval of the above recommendation
and adoption of the attached appropriation ordinances funds will be available in the current operating and
capital budget, as appropriated of the participating departments and the Information System Capital
Projects Fund
BQN\10-0344\AMG
FUND CENTERS
TO Fund/Account/Centers
2)P168 538040 0041000
3&~ C196 476068 004196004010
4)C196 522500 004196004010
FROM Fund/Account/Centers
$800,000.00 ~ P168 538040 0041000
$800,000.00
$800,000.00
$800,000.00
CERTIFICAT{ONS
Submitted for Cif Manager's Office b~ Karen Montgomery (6222)
Originating Department Head. Lena Ellis (8517)
Angela Gonzales (7648)
Additional Information Contact: Jack Dale (8357)
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