HomeMy WebLinkAboutOrdinance 19086-03-2010Ordinance No 19086-03-2010
AN ORDINANCE INCREASING APPROPRIATIONS IN THE CULTURE AND TOURISM
FUND IN THE AMOUNT OF $483,952.00 AND DECREASING THE UNAUDITED
UNRESERVED UNDESIGNATED FUND BALANCE BY THE SAME AMOUNT FOR THE
PURCHASE OF AUDIO AND LIGHTING EQUIPMENT FOR USE AT WILL ROGERS
MEMORIAL CENTER; PROVIDING FOR A SEVERABILITY CLAUSE, MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR
ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2009-2010 in the
Budget of the City Manager there shall also be increased appropriations in the Culture and Tourism Fund in
the amount of $483 952.00 and decreasing the unaudited unreserved undesignated fund balance by the
same amount, for the purchase of audio and lighting equipment for use at Will Rogers Center
SECTION 2
That should any portion, section or part of a section of this ordinance be declared invalid inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 18809 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect upon adoption.
FORM AND LEGALITY
City
ADOPTED AND EFFECTIVE. March 23, 2010
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved,an 3/23/2010 -Ordinance ,No. 19086-03-2010
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DATE Tuesday March 23 2010 REFERENCE NO P 11104
LOG NAME 13P10-0355 WILL ROGERS A/L EQUIP LSJ
SUBJECT
Adopt a Supplemental Appropriation Ordinance Increasing Appropriations in the Culture and Tourism Fund
by $483 952 00 and Decreasing the Unaudited Unreserved Undesignated Culture and Tourism Fund
Balance by the Same Amount and Authorize the Purchase of Audio and Lighting Equipment from Audio
Visual Innovations, Inc. for Use at the Will Rogers Memorial Coliseum for an Amount Up To $483 952 00
(COUNCIL DISTRICT 7)
RECOMMENDATION
It is recommended that the City Council
1 Adopt the attached supplemental appropriation ordinance increasing appropriations in the Culture and
Tourism Fund by $483 952 00 and decreasing the unaudited unreserved undesignated Culture and
Tourism Fund balance by the same amount; and
2. Authorize the purchase of audio and lighting equipment from Audio Visual Innovations Inc for use at
the Will Rogers Memorial Center for an amount up to $483 952.00
DISCUSSION
Audio Visual Innovations Inc. (AVI) will design and integrate audio and lighting system upgrades to the
Will Rogers Memorial Center Round-Up Inn The existing systems will be replaced with newer technology
to enhance the experience of the City of Fort Worth s clients and visitors attending events. The Public
Events Department will use General Services Administration Contract Nos GS-35F-0275S and GS-03F
0037M to acquire the equipment and installation services from AVI The department has allocated
$44 000 00 of contingency The total overall amount of this project shall not exceed $483 952 00 State
law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies state laws requiring that the local government seek competitive bids for purchase of the item
General Services Administration (GSA) contracts have been competitively bid to increase and simplify the
purchasing power of local government entities across the State of Texas
AVI Equipment and Installation $439 952 00
Contingency Funds $44,000.00
Total $483 952 00
PRICE ANALYSIS The Public Events Department reviewed the GSA contracts and concluded that the
prices are reasonable AVI has previously contracted with the City to replace audio/video equipment in the
other City facilities
M/WBE A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office because the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible
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This project is located in COUNCIL DISTRICT 7 but will serve Fort Worth residents in all COUNCIL
DISTRICTS
FISCAL INFORMATION /CERTIFICATION
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinance funds will be available in the current
operating budget, as appropriated of the Culture and Tourism Fund Upon approval the unaudited
unreserved undesignated fund balance of the Culture and Tourism Fund will exceed the minimum reserve
as outlined in the Financial Management Policy Statements
BQN\10-0355\LAS
FUND CENTERS
TO Fund/Account/Centers
GG04 539120 0246000 $483,952.00 GG04 539120 0246000
CERTIFICATIONS
Submitted for City Manager's Office b~ Karen Montgomery (6222)
Originating Department Head.
Additional Information Contact:
FROM Fund/Account/Centers
Lena Ellis (8517)
Jack Dale (8357)
$483,952.00
Logname. 13P10-0355 WILL ROGERS A/L EQUIP LSJ Page 2 of 2