HomeMy WebLinkAboutOrdinance 13761Ordinance No _l_~l__~ ~'
AN ORDINANCE INCREASING THE ESTIMATED RECEII'TS AND APPROPRIATIONS IN THE
CAPITAL PROJECTS RESERVE FUND IN THE AMOUNT OF $995,191 00 FROM AVAILABLE
FUNDS FOR THE PURPOSE OF FUNDING A CONTRACT WITH MOTOROLA FOR PURCHASE OF
A PUBLIC SAFETY DISPATCH AND MOBILE DATA COMMUNICATION SYSTEM AND LEASE
OF RELATED EQUIPMENT, PROVIDING FOR A SEVERABILITY CLAUSE, MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR
ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS.
SECTION 1
That in addition to those amounts allocated to the various City departments for the Fiscal Year 1998-99 and in the Budget of
the City Manager, there shall also be increased estimated receipts and appropriations in the Capital Projects Reserve Fund in
the amount of $995,191 00 from available funds for the purpose of funding a contract with Motorola for purchase of a Public
Safety Dispatch and Mobile Data Communication System and lease of related equipment.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by
a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections,
or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No. 13540 and all other ordinances and appropriations amending the
same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and
appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly
repealed.
SECTION 4
This ordinance shall take effect and be in full force and effect after the date of its passage, and it is so ordained.
APPROVED AS TO FORM AND LEGALITY
Assistant City Attorney /~
3-ZS' f y (/
Date
Adopted
,3-3d - ~ 9
Effective
City of Fort Worth, Texas
~1-~Ayar And Caunc~l Cammun~cAt~an
DATE REFERENCE NUMBER LOG NAME :PAGE
3/30/99 C-17364 04MOTOROLA 1 of 3
SUBJECT CONTRACT WITH MOTOROLA FOR PURCHASE AND INSTALLATION OF A PUBLIC
SAFETY DISPATCH AND MOBILE DATA COMMUNICATION SYSTEM AND LEASE OF
RELATED EQUIPMENT FOR THE POLICE AND FIRE DEPARTMENTS
RECOMMENDATION
It is recommended that the City Council
Authorize the City Manager to enter into a contract with Motorola for the purchase and installation of
a Public Safety Dispatch and Mobile Data Communication System and lease of related equipment
to be jointly used by the Police and Fire Departments, and
2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in
the Capital Projects Reserve Fund by $995,191 from available funds, and
3 Authorize the transfer of $995,191 from the Capital Projects Reserves Fund to the Specially Funded
Capital Projects Fund, CAD Project; and
4 Adopt the attached supplemental appropriation ordinance increasing appropriations in the General
Fund by $2,000,000 and reducing the unreserved, undesignated fund balance by the same amount;
and
5 Authorize the transfer of $2,000,000 from the General Fund to the Specially Funded Capital
Projects Fund, CAD Project; and
6 Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations by
$2,995,191 in the Specially Funded Capital Projects Fund, CAD Project from available funds, and
7 Authorize the City Manager to submit amid-year adjustment of the FY1998-1999 Crime Control and
= Prevention District budget for $11,792,354 to the Crime Control and Prevention District Board of
Directors for the purpose of funding the Police Department's portion of the system
DISCUSSION
In May 1997, a Request for Proposal was issued for a Public Safety Dispatch and Mobile Data System
consisting of computer aided dispatch (CAD), mobile data computing (MDC), automatic vehicle locating
(AVL), fixed radio console equipment and a radio frequency (RF) backbone operating system The
installed system will equip selected Police and Fire Department units with leased mobile data
computers, ensuring compliance with Year 2000 operating requirements These mobile data
computers will be electronically tied to the dispatch system allowing on-scene computer inquiries
related to investigations and reporting, and will provide areal-time location display of all equipped Fire
Department units at the central operating console
City of Fort Worth, Texas
n-~Ayar And C,aunc~l CammunecAt~an
DATE REFERENCE NUMBER LOG NAME PAGE
3/30/99 C-17364 04MOTOROLA 2 of 3
suB~ECT CONTRACT WITH MOTOROLA FOR PURCHASE AND INSTALLATION OF A PUBLIC
SAFETY DISPATCH AND MOBILE DATA COMMUNICATION SYSTEM AND LEASE OF
RELATED EQUIPMENT FOR THE POLICE AND FIRE DEPARTMENTS
Seven firms responded as potential prime or subcontracting vendors Discussions and evaluations
were conducted with ensuing revisions to the scope of the project. In March of 1999, the CAD Project
Team and CAD Evaluation Committee selected Motorola as the best proposer with which to enter final
negotiations A final system design, system components and an equipment list were developed and
refined in March 1999, with input from Information Systems and Services and the Police and Fire
Departments
The City will purchase the upgradable RF backbone, radio console equipment and associated hardware
and software The mobile data terminals will be leased for an initial period of three years with options to
renew, upgrade or replace The total acquisition includes equipment (less the leased mobile data
computers), installation, training and maintenance for the first year of operation
The costs for the major elements of the project are as follows
Project Element Police Share Fire Share Total
CAD/MDC Infrastructure $10,286,974 $2,571,743 $12,858,717
CAD workstations leased (annual) 120,000 30,000 150,000
MDCs leased (annual) 1,385,380 393,448 1,778,828
Total project costs $11,792,354 $2,995,191 $14,787,545
The Police share of the CAD/MDC infrastructure and CAD workstations elements amounts to 80% of
the total cost, while Fire's share is 20% For the MDC element, a total of 642 MDC's will be purchased,
with 520 assigned to Police and 122 to Fire, and the total costs distributed proportionately Note that of
the 520 MDC's assigned to Police, 20 will actually be installed in City Marshal vehicles
The Fire Department's share of the project will be funded by the Capital Projects Reserve Fund
($995,402) and the General Fund balance ($2,000,000)
The Police Department's share of the project ($11,792,354) will be funded by a mid-year adjustment to
the Crime Control and Prevention District budget. Recommendation 7 above starts the process of
securing the budget adjustment, with final approval and appropriation of funds expected in July 1999
Starting with the FY 2000-2001 budget, there will be an estimated annual operating budget impact of
$2,500,000 for equipment leases, software licenses and maintenance costs for the CAD and MDC
systems
M/WBE - A waiver of the M/WBE requirement for subcontracting goals was requested by the
Purchasing Division and approved by the M/WBE office because the purchase of the products and
services is from a source where subcontracting or supplier opportunities are negligible
City of Fort Worth, Texas
n~Ayar And ~aunc~l Cammun~cAtan
DATE
3/30/99 REFERENCE NUMBER
C-17364 LOG NAME
04MOTOROLA PAGE
3 of 3
SUBJECT CONTRACT WITH MOTOROLA FOR PURCHASE AND INSTALLATION OF A PUBLIC
SAFETY DISPATCH AND MOBILE DATA COMMUNICATION SYSTEM AND LEASE OF
RELATED EQUIPMENT FOR THE POLICE AND FIRE DEPARTMENTS
FISCAL INFORMATION/CERTIFICATION
The Finance Director certifies that upon adoption of the attached appropriation ordinances, funds will be
available in the current operating budget, as appropriated, of the Specially Funded Capital Projects
Fund, CAD Project. The cash balance in the Capital Projects Reserve Fund will be $381,241 and the
unreserved, undesignated fund balance of the General Fund will be $30,502,857 after the
appropriations
CBj
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
2) GC10 472040 013010001000. $ 995,191 00
Charles Boswell 8511 2) GC10 538070 013010001000 $ 995,191,.00
Originating Department Head: 3) GC35 472010 004037001000 $ 995,191.00 ~®p®~~D
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4) GG01 538070 0909103 $2,000,000.00 6~
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5) GC35 472001 004037001000 $2,000,000.00 ~
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6) GC35 472010 004037001000 $ 995,191.00
6) GC35 472001 004037001000 $2,000,000.00 BAR `~~ ~~
ti) GC35 539120 004037001000 $2,995,191.00 ~ J y ~
MichaelDiPaolo 8450 (from) V'X~~.,~l~~e«~-~~
3) GC10 538070 013010001000 $ 995,191.00 Citq 5~'teter'4 ai 3ht
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Additional Information Contact: 5) GG01 538070 0909103 $2,000,000.00 :
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