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Home My WebLink AboutOrdinance 13689+ ORDINANCE NO AN ORDINANCE INCREASING APPROPRIATIONS BY THE INDICATED AMOUNTS IN THE INDICATED FUNDS FOR ROLLOVER ENCUMBRANCES, DESIGNATED EXPENDITURES AND BUDGET CORRECTIONS; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE CITY COUNCIL OF FORT WORTH, TEXAS Section 1 That in addition to those amounts allocated to various City departments for the Fiscal Year 1998-99 and in the Budget of the City Manager, there shall also be increased appropriations in the General Fund in the amount of $3,088,020 00 and decreasing the unreserved, undesignated Fund balance by the same amount; in the Insurance Fund in the amount of $563,528 00 and decreasing the unreserved, undesignated Fund balance by the same amount; in the Solid Waste Fund in the amount of $433,828 00 and increasing the unreserved, undesignated retained deficit by the same amount; in the Equipment Services Fund in the amount of $194,832 00 and increasing the unreserved, undesignated retained deficit by the same amount; in the Information Systems Fund in the amount of $102,011 00 and increasing the unreserved, undesignated retained deficit by the same amount; in the Crime Control and Prevention District Fund in the amount of $3,044,073 00 and decreasing the unreserved, undesignated Fund balance by the same amount; in the Water and Sewer Fund in the amount of $2,153,514 00 and decreasing the unreserved, undesignated retained earnings by the same amount; in the Municipal Golf Fund in the amount of $40,259 00 and decreasing the unreserved, undesignated retained earning by the same amount; and in the Cable Communications Fund in the amount of $99,257 00 and decreasing the cash balance by the same amount for rollover encumbrances and designated expenditures Section 2 That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect Section 3 That this ordinance shall be cumulative or Ordinance No 13540 and all other ordinances and appropriations amending the same except in those instances where provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed Section 4 This ordinance shall take effect and be in full force and effect from and after the date of its passage, and it is so ordained APPROVED AS TO FORM AND LEGALITY r i rI Assi nt City Attorney ~/2~~5'9 Date /~a~-y,9 Adopted f- a ~ -~~ Effective City of Fort Forth, Texas ~l~~yar end' ~unc~l ~,~mr~-un;~~~~~n -- DATE REFERENCE NUMBER' LOG NAME PAGE 1/26/99 G-12453 02ROLLOVER ~ 1 of 6 suB~ECT .SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FY 1998-99 FOR ROLLOVER ENCUMBRANCES. DESIGNATED EXPENDITURES RECOMMENDATION It is recommended that the City Council 1' Adopt the attached supplemental' appropriation ordinance increasing appropriations by the indicated amounts in the following fund's.. A. General Fund by $3,088,020 and decreasing the unreserved', undesignated fund balance by the same amount; and B Insurance Fund by $563,528 and decreasing the unreserved, undesignated fund balance by the same amount; and C Solid Waste Fund- by $433,828 and increasing the unreserved, undesignated retained deficit' by the same amount; and D Equipment Services Fund by $194,832 and increasing the unreserved, undesignated retained deficit by the same amount; and E. Information Systems Fund by $102,011 and increasing the unreserved, undesignated retained deficit by the same amount; and F Crime Control and Prevention District Fund by $3,044,783 and decreasing the unreserved, undesignated fund balance by the same amount; and G Water and Sewer Fund by $2,153,514 and decreasing unreserved, undesignated retained earnings by the same amount; and H Municipal Golf Fund by $40,259 and decreasing the unreserved, undesignated retained earnings by the same amount; and Cable Communications Fund by $99,257 and decreasing the cash balance by the same amount; and 2. Approve the transfer of $48,114 from the General Fund to the Airports Fund, and 3 Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations in the Airports Fund by $48,114 from available funds. City of Fo~'t Woa~th~ ~"ex~s ~r end ~~~1 c~tmun~~t~~ DATE REFERENCE NUMBER LOG NAME PAGE 1J26/99 G-12453 02ROLLOVER 2 of 6 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FY 1998-99 FOR ROLLOVER ENCUMBRANCES, DESIGNATED EXPENDITURES DISCUSSION The attached supplemental appropriation ordinances increase the FY 1998-99 budget for two categories of expenditures -- encumbrance rollovers and designations City staff has reviewed the items in each category and recommends their approval A list by fund, department and amount follows I. ENCUMBRANCE ROLLOVERS Encumbrances are used to reserve a portion of a department's budget for a specific purchase, identified by a contract or purchase order As goods are received or service rendered, the encumbered amount is reduced by the amount of the expenditure (expense) As annual appropriations expire on September 30, the amounts encumbered on that date "roll-over" to the new fiscal year to become encumbered against the new budget. The matching appropriations or operating funds are closed and applied to the fund balance at year-end Thus, large value purchases must be re-appropriated in the new fiscal year so that the City may honor outstanding purchase orders and contracts without adversely impacting the new fiscal year's operating budget programs and services. A list of the encumbered amount(s) by fund and department for roll-over to the FY1998-99 budget that require an increase in appropriations and a corresponding decrease in the unreserved, undesignated fund balance or retained earnings, foNows Devefo~ment Contract to revise the zoning ordinance $ 85,563 Library Renovation -Seminary and Northside branches $ 25,252 Computer workstations -Central $ 4.082 Total General Fund $ 114,897 Information Systems Fund ~P168~ Information System & Services Contract with Octel Communications -voice mail system $ 102,Q11 Total Information Systems Fund $ 102,011 ~'ity of wort Worth, Texas ~~yar and Council C~mmuni~At;~n DATE REFERENCE NUMBER .LOG NAME PAGE 1/26/99 G-12453 02ROLLOVER 3 of 6 sua~ECr SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FY 1998-99 FOR ROLLOVER ENCUMBRANCES, DESIGNATED EXPENDITURES II DESIGNATION At the end of the 1997-98 fiscal year, various City departments requested that unexpended appropriations in the 1997-98 budget. be approved for appropriation in the 1998-99 budget as designations Each of these items was reviewed individually by the Budget Office and the City Manager's Office The following is a summary of the recommended designations. General Fund~GG011 City Manaaer/MWBE Consultant working on disparity/availability study $ 28,100 DevelQ2ment Telephone system -connecting to PBX system providing. automatic call distribution $ 45,000 *, Sierra Permitting System $ 250,000 En~loyrnent and Training Lockheed peer advisor salary $ 23,744 Transportation & Public Works Vehicle purchases -pickup trucks, dump trucks $ 611,331 Purchase electronic meters -transfer from PE59 $ 467,950 Prig nt~g cost associated with the Empowerment Zone Application $ 10,000 public Events '` Replacement of 590-ton centrifugal chiller $ 437,000 * .Repairs to Convention Center lobby & JFK Theater $ 113,250 Contract with Romine, Romine, & Burgess -design of pipe repairs $ 6,750 .F tg * Telecommunications equipment for stations 36 & 37 Contract with Carter & Burgess -review alarm systems $ 64,208 $ 484,163 Parks and Community Services Community Services -summer food, etc. $ 25,600 Water Gardens plant material $ 10,388 " Kellis Pool improvements $ 50,287 Playground equipment -lead abatement $ 166,444 C'aty of Fort ~'or~th, 7"~xas ~ ~r end ~nc~l ~mun;c~t~~n DATE REFERENCE NUMBER LOG NAME PAGE 1/26/99 G-'12453 02ROLLOVER 4 of 6 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FY 1998-99 FOR ROLLOVER ENCUMBRANCES, DESIGNATED EXPENDITURES Library Cat VWiring -for networking of all library facilities $ 70,800 Vehicle purchase -box truck $ 44,000 Non-Departmental Our City Our Children -volunteer recognition program $ 15,996 Airports Fund Meacham Airport -networking costs (transfer from General Fund) $ 42,140 Spinks Airport -networking costs (transfer from General Fund) $ 5.972 Total General Fund $ 2,973,123 Insurance Fund/ Prosy & Casualty Legal assistance -litigation, International Aviation Services, bankruptcy, Marcus Cable, Water Department Commercial insurance premium -fire coverage Repairs from hailstorm -Hartford Insurance Company Total Insurance Fund Solid Waste Fund Vehicle purchases -pickup trucks, diesel trucks Total Solid Waste Fund ~uipment Services Fund Vehicle purchases -sedans for inventory Total Equipment Services Fund ntr~l_and Prevention District Fun " Vehicle/ Equipment purchases -box van w/shelving Demolition of substandard structures Additional recruit class Demolition of crack houses School Security initiative program Graffiti abatement -Parks & Community Services Dept. Total Crime Control and Prevention District Fund Water and Sewer Fund Water -vehicle purchases, outstanding purchase orders Wastewater -vehicle purchases, outstanding purchase orders Total Water and Sewer Fund $ 491,948 $ 59,823 11.757 $ 563,528 $ 433.828 $ 433,828 $ 194,832 $ 194,832 $ 29,959 $ 2,163,663 $ 523, 007 $ 220,336 $ 65,593 $ .42,225 $ 3,044,783 $ 1,062,413 $ 1,091.101 $ 2,153,514 Cit,~ of 1~'o~t T~ort~i, Texas ~-~Ayar And Caunc~l ~amre~nn~cnt;an GATE REFERENCE NUMBER LOG NAME PAGE 1/26/99 G-12453 02ROLLOVER 5 of 6 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FY 1998-99 FOR ROLLOVER ENCUMBRANCES, DESIGNATED EXPENDITURES Municipal Golf Fund Vehicle purchase -pickup trucks Total Golf Fund Cable Communications Fund Cable -Robotics camera system for council chambers Total Special Trust Fund $ .40,259 $ 40,259 $ 99.257 $ 99,257 A summary by fund of the supplemental appropriations required for all of the above activity follows ENCUMBRANCE FUND ROLLOVERS DESIGNATIONS TOTAL General Fund $ 114,897 $ 2,973,123 $ 3,088,020 Insurance Fund 0 $ 563,528 $ 563,528 Solid Waste Fund 0 $ 433,828 $ 433,828 Equipment Services Fund 0 $ 194,832 $ 194,832 Information Systems Fund $ 102,011 $ 0 $ 102,011 Crime Control & Prevention District Fund 0 $ 3,044,783 $ 3,044,783 Water/Sewer Fund 0 $ 2,153,514 $ 2,153,514 Municipal Golf Fund 0 $ 40,259 $ 40,259 Cable Communications Fund 0 $ 99,257 $ 99,257 $ 216,908 $ 9,503,124 $ 9,720,032 * Funds were previously budgeted in the FY 1997-1998 adopted budget. The Finance Director certifies that upon adoption of the attached supplemental appropriation ordinances, funds will be available in the General Fund, Insurance Fund, Solid Waste Fund, Crime Control and Prevention District Fund, Water and Sewer Fund, Municipal Golf Fund, Information Systems Fund, Equipment Services Fund, Cable Communications Funds and Airports Fund City o,~Fort Worth, Texas ~~~~~r end ~unc~l ~,,~mrr,un~c~~;~n DATE 1/26/99 REFERENCE NUMBER G-12453 LOG NAME 02ROLLOVER PAGE 6 of 6 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FY 1998-99 FOR ROLLOVER ENCUMBRANCES, DESIGNATED EXPENDITURES The Finance Director further certifies that after adoption of these ordinances. the preliminary unaudited balances are as follows. • The unreserved, undesignated fund balance of the General Fund will be $32,792,603 • The unreserved, undesignated fund balance of the Insurance Fund will be $4,807,848 • The unreserved retained deficit of the Solid Waste Fund will be <$2,035,684> • The unreserved retained deficit of the Equipment Services Fund will be <$2,535,612> • The unreserved retained deficit of the Information Systems Fund will be <$2,562,205> • The unreserved, undesignated fund balance of the Crime Control and Prevention District Fund will be $21,274,710 • The cash balance of the Water and Sewer Fund will be $26,268,739 • The unreserved, undesignated retained earnings of the Municipal Golf Fund will be $2,851,415 • The unreserved retained earnings of the Cable Communications Fund will be $980,601 • The unreserved retained deficit of the Airports Fund will be <$16,653,000> CB.k Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) A~~AOVEO Charles Boswell 8511 ~\/ COI~NCIL t l~l l Originating Department Head: „l v 11 dAN 26 1999 Jim Keyes 8517 (from) ~ ~ Additional Information Contact: "° 'i0'"~'"~' City Secresarq of t2-o 'e~ ~s f Fort iiifc~rth '1 Cit Linda Brown 6030 , , . y o