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HomeMy WebLinkAboutOrdinance 13992 Ordinance No ~~`, a AN ORDINANCE INCREASING THE ESTIMATED RECEII'TS AND APPROPRIATIONS IN THE SPECIAL TRUST FUND IN THE AMOUNT OF $150,000 00 FROM AVAILABLE FUNDS FOR THE PURPOSE OF FUNDING A CONTRACT WITH XTG, INC., FOR THE DESIGN, PURCHASE, AND INSTALLATION OF NEW VIDEO, AUDIO, AND VISUAL SYSTEM IN THE CITY COUNCIL CHAMBERS, PROVIDING FORA SEVERABILITY CLAUSE, MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE. BE TT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS. SECTION 1 That in addition to those amounts allocated to the various City departments for the Fiscal Year 1999-00 and in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Special Trust Fund in the amount of $150,000 00 from available funds for the purpose of funding a contract with XTG, Inc., for the design, purchase and installation of new video, audio, and visual system in the City Council Chambers. SECTION 2. Should any portion, section or part of a section of this ordinance be declared invalid, moperarive or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way unpair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3 That this ordinance shall be cumulative of Ordinance No. 13886 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4 This ordinance shall take effect and be in full force and effect and after the date of its passage, and it is so ordained. APPROVED AS TO FORM AND LEGALITY Assist City Attorney ~ o(~ 319 Date I) ~-~i~ Adopted l~_3_~~ Effective City of Fort Worth, Texas ~1-~Ayar And Caunc~l Cammun~cAt~an DATE REFERENCE NUMBER LOG NAME PAGE 11 /2/99 C-17739 02XTG 1 of 2 SUBJECT ARPROPRIATION ORDINANCE AND AUTHORIZATION TO CONTRACT WITH XTG, INC TO DESIGN AND INTEGRATE ENHANCED CITY COUNCIL CHAMBER VIDEO AND AUDIO-VISUAL SYSTEMS RECOMMENDATION It is recommended that the City Council Adopt the attached appropriation ordinance increasing appropriations in the Special Trust Fund by $150,000 from available funds to design, purchase, and install new video and audio-visual systems in the City Council Chamber; and 2 Authorize the City Manager to enter into a contract with XTG, Inc. to design and integrate the systems at a cost not to exceed $48,549 DISCUSSION The City Council Chamber is the site for a vast number of public meetings ranging from the weekly City Council meeting to federal hearings The physical configuration of the Council Chamber has remained the same since its opening in the early 1970s, and still serves the needs of the City The video and audio-visual aid systems, however, are outdated or are beyond repair After extensive study and consultation with user departments and electronic communication experts, it has been determined that extensive modernization is required First, the Council Chamber audio system still uses the original audio wiring installed in the early 1970s While controls and microphones have been replaced, audio wires, council speaker controls and other items are aged and must be replaced Second, the video cameras are more than a decade old and cannot be repaired Approximately $100,000 was appropriated in the 1997-98 budget to replace the cameras, however, the expenditure was delayed until coordinated video and audio-visual aid systems could be designed Third, the current Council Chamber audio/visual systems are also a decade old Consequently, the quality of presentations in the Council Chamber is poor because of the lack of appropriate equipment. During the last decade electronic communication has evolved, and equipment similar to that used in the Pre-Council Chamber is standard in virtually all governmental meeting facilities Staff proposes to retain XTG, Inc., a communication systems firm with extensive experience around the nation and with the City of Fort Worth, to design new video and audio-visual aid systems to meet the needs specified by the City, to develop bid specifications which the Purchasing Division will use to acquire the necessary equipment, and to integrate the individual- pieces of equipment into working systems City staff solicited proposals for the design and integration of the systems from XTG, Inc. and Electro Acoustics, Inc. The proposal submitted by XTG, Inc. is for a cost not to exceed $48,549 Electro Acoustics, Inc. did not submit. a proposal City of Fort Worth, Texas ~1-~Ayar And ~Caunc~l Cammun~cAt~an DATE REFERENCE NUMBER LOG NAME PAGE 11/2/99 C-17739 02XTG 2 of 2 SUBJECT APPROPRIATION ORDINANCE AND AUTHORIZATION TO CONTRACT WITH XTG, INC TO DESIGN AND INTEGRATE ENHANCED.. CITY COUNCIL CHAMBER VIDEO AND AUDIO-VISUAL SYSTEMS The completed project, as proposed, will consist of the following items for the Council Chamber Cable television video production system improvements, a new visual aid system, audio system improvements, new council/boards/commissions voting system, cable control room improvements, and a new webcasting system The total cost is estimated to be $250,000 City staff and XTG, Inc. will consult with the City Council on the proposed design of the system prior to seeking equipment bids The project will require an estimated 17 weeks to complete from the time the City authorizes XTG, Inc. to proceed with design of the system FISCAL INFORMATION/CERTIFICATION The Finance Director certifies that upon adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Special Trust Fund RG k Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by; (to) 1) FE72 541350 002500100000 $150,000.00 gppR®VED Ramon Guaj ardo 6140 /~ tt /~ /n~ pp ~~ /'i Originating Department Head: V I~Y ~l,1~IV~~ 2 Pat Svacina 6415 (from) ~~9 Nay 2) FE72 539120 002500100000 $ 48,549.00 yy ~ Additional Information Contact: ,, (~ a,~-•.~/ City Secretary of the Pat Svacina 6415 City of Fort Werth, Tsxa adopted i3rdinattce f~0, G:, a,