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Home My WebLink AboutOrdinance 13695Ordinance No ~ ~U/~~ AN ORDINANCE INCREASING THE ITEMIZED ESTIMATE OF THE EXPENSE OF CONDUCTING EACH DEPARTMENT, DIVISION AND OFFICE OF THE MUNICIPAL GOVERNMENT OF THE CITY OF FORT WORTH FOR THE ENSUING FISCAL YEAR BEGINNING OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998, AND APPROPRIATING MONEY FOR THE VARIOUS FUND AND PURPOSES OF SUCH INCREASED ESTIMATE; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS SECTION 1 That in addition to those amounts allocated to the various City departments for the Fiscal Year 1997-98 and the budget of the City Manager, there shall also be increased appropriations as follows I GENERAL FUND L Mayor and Council 2 City Manager 3. City Secretary 4 Legal 5~ Human Resources 6 Risk Management 7. City Services 8. Fire 9 Municipal Court 7D. Housing 11. Non-Departmental ]2. Non-Departmental (transfers out) Total General Fund $ 9, 623 111,000 15,447 157,594 28,375 66,271 1,023,316 813,673 231,943 3 , 114 721,231 2,840,755 $ 6,022,342 SECTION 2 Should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect SECTION 3 That this ordinance shall be cumulative of Ordinance No 13540 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed .;, . • .. ., SECTION 4 This ordinance shall take effect and be in full force and effect after the date of its passage, and it is so ordained APPROVED AS TO FORM LEGALITY C i~ Assist t City Attorney ~.~ /~ Dat Adopted Effective ~- ~' ~s"+ City of Fort Worth, Texas ~-~Ayar And ~aunc~l Cammun~cnt~c~n DATE REFERENCE NUMBER LOG NAME PAGE 2/2/99 G-12459 13BUDGE 1 of 4 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FY98 YEAR END BUDGET ADJUSTMENTS It is recommended that the City Council 1 Adopt the attached supplemental appropriation ordinance increasing appropriations by $6,022,342 in the General Fund departments that are over budget and decreasing the unreserved, undesignated General Fund balance by the same amount; and 2. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations by $772,665 in the Culture and Tourism Fund from available funds. DISCUSSION The City's annual General Fund operating budget is formally enacted into law by City Council action adopting an appropriation ordinance that establishes spending limits for each department's operation The purpose of this M&C is to provide the City Council with the final balanced budget, per the audit, for the year ending September 30, 1998. This process begins with the recording of all expenditures from October 1, 1997, to September 30, 1.998, plus all expenditures found posted to the current year that should be posted as prior year expenditures. As a result of the external auditors' review, additional expenditure entries are either posted or re-classed, resulting in changes to departments' final total expenditures. All. departments' final expenditures are then compared against the budgeted amount approved from the original or supplemental appropriation during the year, which results in today's action The amounts over budget must be appropriated by action of the City Council in accordance with the City Charter (Section 5, Expenditure Only Pursuant to Appropriations). This action represents the final step before the audit can be completed and the Comprehensive Annual Financial Report be published DEPARTMENT Mayor and Council City Manager City Secretary Legal Human Resources Risk Management City Services Fire Municipal Court Housing Non-Departmental Non-Departmental Transfers Out Total General Fund ADDITIONAL APPROPRIATIONS $ 9,623 111;000 15,447 157,594 28,375 66,271 1,023,316 813,673 231,943 3,114 721,231 2,840,755 $6,022,342 City of FoYt North, Texas ~~uy~~ and ~~unc;l ~,an7~un~cut~an DATE REFERENCE NUMBER LOG NAME PAGE 2/2/99 G-12459 13BUDGE 2 of 4 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FY98 YEAR END BUDGET ADJUSTMENTS Below is a brief explanation of the activity that caused these departments to exceed their budgets. Mayor and Council -significant printing and binding costs, higher office supplies and minor equipment expenditures City Manager -interim funding for Business Assistance Center, increases in supply costs and contractual cost to upgrade the M&C system City Secretary -unanticipated Information Systems & Services charges to complete design and fine tune computer program to process M&C's and agendas and increase in operating supplies costs Legal -higher personnel cost, including contributions to retirement Human Resources -position overages, unbudgeted extra help, recruitment travel, fire eligibility testing, printing and copies for sexual harassment training Risk Management -increase in contracted occupational health costs Cify Services -increases in extra help costs, court filing fees and mowing contract expense due to increased code compliance activities Fire -increase in overtime expenditures Municipal Court -salary increases, position overages and use of extra help Housing -increase in auto allowance Non-Departmental -higher than anticipated electric costs due to the hot summer weather and terminal leave due to an increase in retirements and people leaving the City Non-Departmental Transfers Out -additional transfers to the Debt. Service Fund due to tax collections in excess of budgeted transfers ~;~ While this M&C concentrates on the departments that need additional appropriations, it is appropriate to note that revenue collections were favorable overall for the General Fund, as follows. f ~:~ i"' City of Fort Worth, Texas ~Ayor wnd Council CammunicAtion DATE REFERENCE NUMBER LOG NAME PAGE 2/2/99 G-12459 13BUDGE 3 of 4 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FY98 YEAR END BUDGET ADJUSTMENTS ACTUAL BUDGET VARIANCE Revenues. (000's omitted) General Property Taxes $140,833 $140,409 $ 424 Other Local Taxes 80,101 73,296 6,805 Charges for Services 15,463 13,366 2,097 Licenses and Permits 34,255 33,859 396 Fines and Forfeitures 11,316 9,629 1,687 Revenue from the Use of Money and Property 11,347 7,515 3,832 Intergovernmental 1,143 957 186 Other - 1,367 497 870 Total Revenues $295,825 $279,528 $16,297 It is also noteworthy to mention departments that did not exceed or had savings below the approved budget. They are as follows. DEPARTMENT Internal Audit Environmental Management Police Transportation and Public Works Parks and Community Services Zoo Public Library Public Health Public Events and Facilities Planning Development Finance Human Relations Commission Employment Training Total Savings APPROPRIATED SAVINGS $ 13,792 17,398 1,023,076 1,718,234 358,742 79,587 230,900 591,441 1,389,237 1,984 422,938 572,407 18,342 38,071 $6,476,146 The Culture and Tourism Fund collected $903,375 more in Hotel Occupancy Tax than was budgeted for fiscal year 1998 Per City Secretary Contract No 18523, $772,665 was due the Fort Worth Convention and Visitors Bureau for their portion of the Hotel Occupancy Tax collected in excess of the budgeted or estimated collections. City of Fort Worth, Texas ~-~uy~~ And ~aunc~l c,~e»r~un~cut~an DATE 2/2/99 REFERENCE NUMBER G-12459 LOG NAME 136UDGE PAGE 4 of 4 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCES FOR FY98 YEAR END BUDGET ADJUSTMENTS FISCAL INFORMATION/CERTIFICATION The Finance Director certifies that upon the adoption of the attached supplemental appropriation ordinances, all departments of the General Fund and Culture and Tourism Fund will have sufficient appropriations for all expenditures recorded during the fiscal year ending ;September 30, 1998 After this appropriation the unreserved, undesignated fund balance of the General Fund will be $32,751,857 CB.j 4 x w.6~1 . Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Offce by: (to) GG01 Various Various $6,022,342.00 APPROVED Charles Boswell 8511 GG04 539120 0241000 $ 772,665.00 Originating Department Head: ~~ ~~ C~UNC~. ' Jim Keyes 8517 (from) E6 2 X999 I Additional Information Contact: ~,, ~~~ City Socretazy of the ' Judy Walton 8334 Citq of Fort Worth, 3 escas ~0@'~ ~Cf~lflaOIl~ ,Q10. °' ~0~,~~ QJ~420i~ ~ ~~~=.~