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Home My WebLink AboutOrdinance 12327ORDINANCE NO ~~ AN ORDINANCE INCREASING APPROPRIATIONS BY THE INDICATED AMOUNTS IN THE INDICATED FUNDS FOR ROLLOVER ENCUMBRANCES, DESIGNATED EXPENDITURES AND BUDGET CORRECTIONS; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE CITY COUNCIL OF FORT WORTH, TEXAS Section 1 That in addition to those amounts allocated to various City departments for the Fiscal Year 1995-96 and in the Budget of the City Manager, there shall also be increased appropriations in the General Fund in the amount of $2,430,932 00 and decreasing the unreserved, undesignated Fund balance by the same amount; in the Culture and Tourism Fund in the amount of $62,014 00 and decreasing the unreserved, undesignated Fund balance by the same amount; in the Crime District Fund in the amount of $713,695 00 and decreasing the unreserved, undesignated retained earnings by the same amount; in the Airports Fund in the amount of $18,153 00 and decreasing the unreserved, undesignated retained earnings by the same amount; and in the Water and Sewer Operating Fund in the amount of $3,238,926 00 and decreasing the unreserved, undesignated retained earnings by the same amount; and in the Solid Waste Fund in the amount of $450,318 00 and decreasing the unreserved, undesignated retained earnings by the same amount; and in the Equipment Services Operating Fund in the amount of $502,301 00 and decreasing the unreserved, undesignated retained earnings by the same amount; and in the Information Systems Fund in the amount of $469,328 00, increasing estimated receipts and appropriations in the amount of $927,255 00 and decreasing the unreserved, undesignated retained earnings balance in the amount of $42,073 00 for rollover encumbrances and designated expenditures Section 2 Should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect Section 3 That this ordinance shall be cumulative or Ordinance No 12074 and all other ordinances and appropriations amending the same except in those instances where provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed Section 4 This ordinance shall take effect and be in full force and effect from and after the date of its passage, and it is so ordained APPR~VED AS TO~-FQRM AND~LEGALITY Assist~}'~t City Attorney y~ ~~~ l ~ ~~sr Date l~ - I ~ - ~~ Adopted Effective City of Fort Worth Texas Mayor and Council Communication DATE RBFERENCB NUI~ER LOG NAME PAGE 12/19/95 G-11354 13ROLL 1 of 11 svsJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY1995-96 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES RECOMMENDATION It is recommended that the City Council 1 Adopt the attached supplemental appropriations ordinance increasing appropriations by the indicated amounts in the following funds a General Fund by $2,430,932 and decreasing the unreserved, undesignated fund balance by the same amount, and b Culture and Tourism Fund by $62,014 and decreasing the unreserved, undesignated fund balance by the same amount, and c Crime District Fund by $713,695 and decreasing the unreserved, undesignated fund balance by the- same amount, and d Airports Fund by $18,153 and decreasing the unreserved, undesignated retained earnings by the same amount, and e Water and Sewer Operating Fund by $3,238,426 and decreasing the unreserved, undesignated retained earnings by the same amount, and f Solid Waste Fund by $450,318 and decreasing the unreserved, undesignated retained earnings by the same amount, and g Equipment Services Operating Fund by $502,301 and decreasing the unreserved, undesignated retained earnings by the same amount, and' h Information Systems by $469,328, increasing estimated receipts by $427,255 and decreasing the unreserved, undesignated retained earnings by $42,073, and 2 Approve the transfer of $388,755 from the General Fund tothe-Information Systems~Fund, and 3 Approve the transfer of $38,500 from the Water and' Sewer Operating Fund to the Information Systems Fund LJ Printed on Recycle Paper City of Fort Worth, Texas Mayor and Council Communication 12!19/95 G11354 13ROLL 2 of 11 svs~cT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY1995-96 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES DISCUSSION The attached supplemental appropriations ordinance increases the FY 1995-96 budget for two categories of expenditures--encumbrance rollovers and new designations. City staff has reviewed the items in each category and recommends their approval A list by type, fund, department and amount follows 1 ENCUMBRANCE ROLL-OVERS Encumbrances are used to reserve a portion of the department's budget for a specific purchase which is identified with a contract or purchase order As goods are received or services rendered, the encumbered amount is reduced by the amount of the expenditure !expense! As annual appropriations expire on September 30, the amounts encumbered on that date "roll-over" to the new fiscal year to become encumbered against the new budget The matching appropriations or operating funds are closed to the fund balance at year end Thus large value purchases must be re-appropriated in the new fiscal year so that the City may honor outstanding purchase orders and contracts without adversely impacting the new year's operating budget program and services A list of the encumbered amounts by fund and department for rol!-over to the FY 1995-96 budget which require an increase in appropriations and a corresponding decrease in the unreserved, undesignated fund balance or retained earnings, as appropriate, follows GENERAL FUND Risk Management Occupational health services 544.065 Sub-Total 544,065 Transportation and Public Works Signage materials 529,993 Crane truck 90,536 Aerial bucket truck 149,990 City of Fort Worth, Texas Mayor and Council Communication 12/19/95 1 13ROLL I 3 of 11 s~~cT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY1995-96 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES Aerial bucket truck 47,651 Motor grader 79,362 Tilt trailer 12,703 Crewcab emulsion truck 83.615 Sub-Total $493,850 Public Events Dasher boards $75,223 HVAC repairs 17,000 Repair of ice machine 18,565 Computers 27,400 Risers 193,472 Sub-Total $331,660 Police Exercise mats $18,495 Sub-Total $18,495 Fire Pager transmitter $16,350 Huguley physicals 57,645 Aircraft rescue and firefighting apparatus 428,852 Quint ladder repair ~ 215,000 Sub-Total $717,847 Environmental Management COG Stormwater Contract $49,305 Sub-Total 549, 305 Printed on recycled paper City of Fort TPortl~ Texas Mayor and Council Communication DATE REFERENCE NIIMBER LOG NAME PAGE 12/19/95 G11354 13ROLL 4 of 11 svsJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY1995-96 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES Parks and Community Services Crewcab dump truck 539,850 EPA pool improvements 188,675 YMCA pool contract 16,000 Sub-Total 5244,525 Non-Departmental Diversity training contract with Troy Coleman 519,180 TQ Contract with Ken Bratz 43,250 Sub-Total 562,430 TOTAL GENERAL FUND 51,962,177 CULTURE AND TOURISM FUND 1994-95 Payments to Museum of Science and History 562,014 TOTAL CULTURE AND TOURISM FUND 562,014 CRIME DISTRICT FUND Personnel and uniform costs for trainees 5298,295 MDT Study 61,976 Grant matching funds 148,424 Hand-held radios for trainees 205,000 TOTAL CRIME DISTRICT FUND 5713,695 AIRPORTS FUND Sign replacement S 18,153 TOTAL AIRPORTS FUND 518,153 City of Fort Wordy Texas Mayor and Council Communication 12/19/95 G11354 13ROLL 5 of 11 sos~cT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY1995-96 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES WATER AND SEWER OPERATING FUND Water Time clock system $14,642 Water testing instruments 38,980 Electric valve actuators 81,599 Filter process controls 120,500 Vertical lime slurry feed system 27,000 Service truck 73,324 Service truck 68,567 Dump trucks (4) 281,632 Air compressor 12,670 Southwestern Bell telecom system 72,488 Sub-Total $791,402 Wastewater Legal fees for Arlington rate case $154,522 Time clock system 14,642 Crewcab truck 26,614 Screen disposal service 39,763 Sludge removal contract 1,350,930 Elm valves 17,376 , Automatic samplers 19,762 Air compressor 12,670 Service truck 36,662 Crewcab truck 48,843 Dump truck 70,410 4X4 extension cab truck 29,gOg Sewer Flush truck 53,577 Printed on recycled paper City of Fort Worth, Texas Mayor and Council Communication DATE RBFBRSNCI~ NIIb~BR LOG NAME PAGL 12/19/95 G11354 13ROLL 6 of 11 svsJSCT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY1995-96 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES Sewer truck 113,998 Crewcab Dump truck 81,350 Bulldozer 153,259 Southwestern Bell Telecom System 72,488 Replacement of damaged vehicle 16,800 Roof repairs at Village Creek Treatment Plant 95.050 Sub-Total 52,408,524 TOTAL WATER .AND SEWER OPERATING FUND 53,199,926 SOLID WASTE FUND Refuse truck 5124,225 Refuse truck 124,61.4 50 0 GVW C/C truck 49,890 Bulky Waste bodies (2) 7,800 Roto-Booms (2) 38,924 50 0 GVW C/C truck 49,890 CC Bulky Waste truck 54,975 TOTAL SOLID WASTE FUND 5450,318 EQUIPMENT SERVICES OPERATING FUND Low boy trailer 5110,652 Fuel truck 112,880 Barcode printers 17,405 Cut-a-way van 25,091 Harley shop floor 32,887 Southside tank repair 50,000 ' Fire truck lifts 44,138 Tow truck 52,995 cZ~y ofFo~c wo~~, r~~ Mayor and Council Communication DA' Nvr~$R G11354 LOG NAME 12/19/95 13ROLL I 7 of 11 I sirsJSCT ~ SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY1995-96 FOR ROLLOVER I ENCUMBRANCES AND DESIGNATED EXPENDITURES Car wash machine 18,500 Emission tester 37.753 TOTAL EQUIPMENT SERVICES OPERATING FUND 5502,301 INFORMATION SYSTEMS FUND Fiber installation 542,073 TOTAL INFORMATION SYSTEMS FUND 542,073 2. DESIGNATIONS At the end of FY 1994-95, various City departments requested that unexpended appropriations in the FY 1994-95 budget be approved for appropriation in FY 1995-96 as designations Each of these items was reviewed individually by the Budget Office and the City Manager's Office The following is a summary of the recommended designations• Information Systems and Services Improvements Designations totaling 5427,255 for the Information Systems and Services Department (ISS) are recommended The cost of these improvements is recommended to be prorated between the General Fund and Water and Sewer Operating Fund • Networking /nfrastructure in City Ha//. There are a number of critical components to the networking infrastructure in City Hall that are not 10-year equipment and are thus not eligible for capital projects reserve funding Only the structured wiring component of the network-- the cabling-- is eligible for 10-year funds A total of 5225,476 is requested for these items. Most of this amount is for basic network servers that will process information for all departments in the building These servers include one for file and print sharing, an a-mail server, a server that allows remote sites to dial into the City Hall network, two servers to provide an interface between the network and the mainframe computer, a network management server, an Internet server, and a server for telecommunications services Also included is about 565,000 for hubs and routers (the boxes that the cable coming in1from outside the building comes into and the boxes on each floor that the structured wiring plug§.~ into to make the network) Some 550,000 is included for additional help in laying the cable inside of City Hall to finish the job by the end of FY 1995-96 Finally, about 511,000 is included for some renovations to the computer room to make a network operations center from which the network will be managed Printed on recycled paper City of Fort Wordy Texas Mayor and Council Communication DATE REFERENCFs LOG NAME PAGE NUMBER G11354 12/19/95 13ROLL 8 of 11 susJSCT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY1995-96 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES • Persona/ Computers (PC'sJ for/SS Staff A totai of $52,000 is included to purchase PCs for ISS staff who must begin to learn how to program and manage network environments • Customer Service Center The department requested 565,929 to purchase consoles, workstations, software, and various help materials in order to create a customer service center in the computer room This is among the department director's highest priorities, since this operation will take over management of the department's request for service processes and provide centralized resources for support and information about ISS services • City Ha// Te/ephone Switch. To increase phone capacity for City Hall, 550,000 is included to install a new telephone switch for the building This will primarily benefit the City Manager's Office, the Mayor and Council, and the City Secretary Office • Chargeback Study. Funds are needed in order to hire a consulting firm to develop a Chargeback system which will allow Information Systems and Services to accurately charge other departments and funds for the services it provides The fund is estimated to cost 533,850 Our City Our Children Our City Our Children is a city-wide collaborative initiative that is focusing the attention of the citizens of Fort Worth on children and youth The Fort Worth Independent School District has donated 525,000 for the initiative, and Tarrant County is anticipated to donate 525,000 A designation of 550,000 is recommended to increase the City's contribution for Our City Our Children I-35 Corridor Coalition In order to participate in the Interstate Highway 35 (I-35) Corridor Coalition, the City must pay an annual membership fee of 530,000 The mission of the coalition is to gain Congressional approval of a NAFTA Superhighway System designation of I-35 within the framework of the 1991 Intermodal Surface Transportation Efficiency Act (ISTEA) A list of designated expenditures requiring supplemental appropriations by fund and department follows City of Fort Worth, Texas Mayor and Council Communication rivr~Ex G11354 PAGE 12/19/95 13ROLL 9 of 11 soaJSC-r SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY1995-96 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES GENERAL FUND Non-Departmental Information Systems and Services Improvements Our City, Our Children -35 Corridor Coalition TOTAL GENERAL FUND WATER AND SEWER OPERATING FUND Information Systems and Services Improvements TOTAL WATER AND SEWER OPERATING FUND INFORMATION SYSTEMS FUND Systems Improvements TOTAL INFORMATION SYSTEMS FUND 5388,755 50,000 30,000 5468,755 538,500 538,500 5427,255 5427,255 A summary by fund of the supplemental appropriations required for all of the above activity follows ENCUMBRANCES FUND AND ROLLOVERS DESIGNATIONS TOTALS General Fund 51,962,177 5468,755 52,430,932 Culture and Tourism Fund 62,014 0 62,b14 Crime District Fund 713,695 0 713,695 Airports Fund 18,153 0 18,153 Water and Sewer Operating Fund 3,199,926 38,500 3,238,426 Solid Waste Fund 450,318 0 450,318 Equipment Services Operating Fund 502,301 0 502,301 Information Systems Fund 42,073 427,255 469,328 TOTAL $6,950,657 5934,510 57,885,167 Printed on recycled paper City of Fort Worth Texas Mayor and Council Communication DATE REFERENCE LOG NAME PAGE NUMBER G11354 12/19/95 13ROLL 10 of 11 sus~scT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY1995-96 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES FISCAL INFORMATION/CERTIFICATION The Director of Fiscal Services certifies that upon adoption of the attached supplemental appropriations ordinance and fund transfers, funds will be available in the General Fund, Culture and Tourism Fund, Crime District Fund, Airports Fund, Water and Sewer Operating Fund, Solid Waste Fund, Equipment Services Operating Fund, and the Information Systems and Services Fund The Director of Fiscal Services further certifies that after adoption of this ordinance the preliminary, unaudited balances are as follows The unreserved, undesignated fund balance of the General Fund will be 536,161,481 The unreserved, undesignated retained earnings of the Culture and Tourism Fund will be 5404,101 The unreserved, undesignated retained earnings of the Crime District Fund will be 5 <4,7.82,686> The unreserved, undesignated retained earnings of the Airports Fund will be 5 < 10,663,579> The unreserved, undesignated retained earnings of the Water and Sewer Operating Fund will be 5242,693,544 The unreserved, undesignated retained earnings of the Solid Waste Fund will be < 5295,418> The unreserved, undesignated retained earnings of the Equipment Services Operating Fund will be 5271,906 City of Fort Worth, Texas Mayor and Council Communication DATB 12/19/95 RBFBRBNCI3 NIIl!~BR G11354 LOG NAIdS 13ROLL PAGE 11 of 11 sIIS~cT . SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FY1995-96 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES The unreserved, undesignated retained earnings of the Information Systems Fund will be S < 748,163 > . CB.a Submitted for City Maasger's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (~~ 'r ~~~~~ ~~ Charles Boswell 8511 .y ' Originating Departmerrt Head: ~ COU ~! C e l ~i~ ~ Bridgette Garrett 8518 (from) ~ ~' ~ ~ ~ ~~ For Additions! Information Ci~y Secra~ktrp at tha Coact: C~tgf(sf Fort ~forHt, Texas Bridgette Garrett 8518 Printed on Recycle Paper Adopted Orcfir~a.rree. No./~~