HomeMy WebLinkAboutOrdinance 18488-02-2009Ordinance No. 18488-02-2009
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GENERAL FUND IN THE AMOUNT OF 823,680.00
AND DECREASING 7HE UNAUDITED, UNRESERVED, UNDESIGNATED FUND
BALANCE BY THE SAME AMOUNT, FOR THE PURPOSE OF FUNDING AN
AMENDMENT TO THE CONTRACT FOR STAFF AUGMENTATION SERVICES
FOR THE COMPLETION OF THE COMPREHENSIVE ANNUAL FINANCIAL
REPORT FOR FISCAL YEAR 2007 WITH CROWS HORWATH, LLP;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES IN CONFLICT HEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2008-
2009 in the Budget of the City Manager, there shall also be increased estimated receipts and
appropriations in the General Fund in the amount of 823,680.00 and decreasing the unaudited,
unreserved, undesignated fund balance by the same amount, for the purpose of funding an
amendment to the contract for staff augmentation services for the completion of the Comprehensive
Annual Financial Report for Fiscal Year 2007 with Crowe Horvath, LLP.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 18283 and aII other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed.
SEGTION 4.
This ordinance shaA take effect upon adoption.
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City of Fort Worth, Texas
Mayor and Council Cammunica~ian
couNC~~ Ac~r~oN: Ap~rove~ ott 2tz~u2oos - +~ra. No. Tsas~-U2-aoos
DATE: Tuesday, February 24, 2009
LOG NAME: 13CROWEAMENC}3
REFERENCE NO.: .kO-16476
SUBJECT:
Authorize Amendment No. 3 to the Contract with Crowe Hanvath, LLP, for Final Staff Augmentation
Services for Completion of the Fisaal Year 2007 Comprehensive Annual Financial Report for an Increased
Cost Not to Exceed $33,280.00 and Adopt Appropriation Ordinance
It is recommended that the City Council:
1. Adopt the attached supplemental approphation ordinance increasing estimated receipts and
appropriations in the General Fund by $23,680.00 and decreasing the unaudited, unreserved,
undesignated fund balance by the same amount;
2. Authorize the use of available funds in Water and Sewer and Solid Waste operating funds in the
amount of $9,600.00; and
3. Authorize an amendment to the contract for staff augmentation services for the completion of the
Comprehensive Annual Financial Report for Fiscal Year 2007 with Crowe Horwath, LLP, for the Financial
Management Services Department for an increased total cost not to exceed $33,280.00.
DISCUSSICiN:
On September 9, 2008, the City of Fort Worth authorized the execution of a contract totaling $930,000.00
for staff augmentation services for khe completion of the Comprehensive Annual Financial Report (CAFR}
for Fiscal Years 2007 and 2008, as well as provide documentation of the processes, responsibilities and
rules to enhance the City's ability to produce future CAFRs in an efficient and timely manner.
On November 11.2008, {M&C G-16354} the Gifij Council authorized an amendment to the conteact for an
increased cost not to exceed $150,000.00 and a total contract cost of $1,080,000.00. The contract
amendment provided addttianal staff resources for reconciiiatian and analytical services in conjunction
auith the completion of the 2007 CAFR. On January 13, 2009, t.lt"&C G-16122} the Council approved an
:~dc=iticanai increase to the contract f=: r an ;ncrea ed cost not to exceed $4Q.,,fl4.Ofl for a tcatai contract ccs?
`t'ha proposed sn grease to tt!e eontrac+ €s necessary in ardec to covet the ..cast of add!€ortai ser v€ces that
~n=ere not part of t1~€e oricirrai contract or the ahcve-stated amendments, bat were crt!caE to the :~ompletiar~
of the 2007 CAFR and external audit in accordance with the established proyect deadlines. L1ue to
unanticipated work to resokve issues with data and documentation requested by the external auditors.
additiar?a€ casts were incurred to prav€de out of scope services, Resources were provided to perform a
Jr.I.A~3r=;tt f3 5a€Y~,iS ^:€ T. ZE'.~r =Jr<s~5F5, .':5' ?P: fe;3?,'rt . otnC '3'.3u'p~t.!ns7':-€v.,#+n;{.?':,'€e~~ .~> tL3 li~^ElG?rt U°I~sc'. ad lrl `~i2ii
are .,.=....#~5 E'f.4., ~'t~x,- :~:c, :#. .,<.ti`.°.Jfv , e}€'.d rk. r=°slad Gk~"?G~' t`rii`t t#}'F. L° ., M, ~~%ti #.<: ..,5 '{ t.~,.:iFt .s[.t~.. }.~r".1'f`.§r3~~' e~'~f+.':, a:°~. ~h£~°'s?. ='}r.''t
r~~3.€a vs`° !n :9m l=.~, $<?e jxFx. e. ~ .k.3.. ,~'f`.`^„? f#t . ° t.=".a' .~~ . „€..~{,,.u .,~E.., t:x#'w.. . , .; ....,~2€- - ,.e?~,;s z,Sg,.,.~e.'`t{~~Yrf: ,"'u#.:f.f ~f,i
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and Water and Solid Waste casts totaling X9,600.00. This increase wili bring the total cost of the contract
to X1,413,280,00.
MWBE: Crowe Fiorwath, LLP, is in compliance with the City's M1WBE Ordinance by committing to 10
percent MIWBE participation on this Amendment No. 3.
FISCAL INFORMATION t CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budge#, as appropriated, of the General Fund. Upon approval, the unaudited, unreserved,
undesignated fund balance of the General Fund will exceed the minimum reserve as outlined in the
Financial Management Policy Statements. The Financial Management Services Director also certifies that
funds are available in the current operating budgets of the Water and Sewer and Solid Waste funds to
support this action.
FUND CENTERS:
TO FundtAccountlCenters
CERTIFICATIONS:
Submitted for City Manager's Offce_by:
Originating Department_Head
Additional Information Contact:
FROM FundlAccount/Centers
GG01 531200 0901.040
PE64 539120 0525001.
PE45_ 5391.20_06.0.1000
PE45 539120 0701040
Karen Montgomery (6222)
Lena Eliis (8517}
Mae Gray-Rossi (8325)
X23=680.00
$3.840.00
52,880.00
52,8&0,00
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