The URL can be used to link to this page

Home My WebLink AboutOrdinance 12284Ordinance No 7' AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE CAPITAL PROJECTS RESERVE FUND IN THE AMOUNT OF $139,600 00 FOR THE PURPOSE OF FUNDING A CONTRACT WITH THE WARNER GROUP FOR ASSISTANCE IN SELECTING A COMPUTER AIDED DISPATCH SYSTEM FOR THE FIRE AND POLICE DEPARTMENTS; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS SECTION 1 That in addition to those amounts allocated to the various City departments for the Fiscal Year 1995-96 and in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Capital Projects Reserve Fund in the amount of $139,600 00 for the purpose of funding a contract with the Warner Group for assistance in selecting a Computer Aided Dispatch System for the Fire and Police Departments SECTION 2 Should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgement shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect.. SECTION 3 That this ordinance shall be cumulative of Ordinance No 12074 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed SECTION 4 This ordinance shall take effect and be in full force and effect and after the date of its passage, and it is so ordained AS TO FORM AND LEGALITY Assist nt City Attorney ~ G~~Piw~C>~ Date ~ `.~ /~-- ~~- Adopted Effective City of Fort Worth, Texas Mayor and Council Communication DATE RSFSRSNCS NIIMBSR LOG NAMS PAGE 11 /28/95 **G15154 13DISPATCH 1 of 3 svsJSC•r SUPPLEMENTAL APPROPRIATION AND CONTRACT WITH THE WARNER GROUP FOR ASSISTANCE IN SELECTING A COMPUTER AIDED DISPATCH SYSTEM FOR THE FIRE AND POLICE DEPARTMENTS RECOMMENDATION It is recommended that the City Council Adopt the attached supplemental appropriations ordinance increasing estimated receipts and appropriations in the Capital Projects Reserve Fund by 5139,600 from increased revenues, and 2 Authorize the transfer of 5139,600 from the Capital Projects Reserve Fund to the General Fund, and 3 Adopt the attached supplemental appropriations ordinance increasing estimated receipts and appropriations in the General Fund by 5139,600 from increased revenues, and 4 Authorize the City Manager to execute a contract with the Warner Group for assistance in selecting a comprehensive computer aided dispatch system for the Fire and Police Departments at a cost not to exceed 5139,600 DISCUSSION Council was first informed of the need to replace the public safety computer aided dispatch (CAD) system on April 26, 1994 (I R 7824), in the aftermath of the fatal fire on Ash Crescent Street On October 25, 1994 (I R 7871), a process for replacing the CAD system was presented that included a preliminary study by Public Technology Incorporated (PTI) and indicated that the City and Area Metropolitan Ambulance Authority would cooperate and share costs in selecting and implementing a CAD system The PTI study occurred in early March 1995 Two principal outcomes resulted from this study One was that the City and Ambulance Authority plan to take a phased approach to replacing critical elements of the public safety information management infrastructure Phase I of this approach includes replacing the fire station alerting system, which is the most unreliable portion of the Fire Department's system, and the police mobile data system, which is outdated and in need of modernization Phase II of the replacement plan involves the selection, implementation, and acceptance testing of a new CAD system, which is the subject of this M&C Phase III of the replacement plan will develop a more efficient and effective records management system for the public safety agencies The second outcome of the PTI study was the formation of an inter- agency coordinating body called the CAD Policy Team This team is comprised of representatives from the City Manager's Office, Fire, Police, Information Systems, Law, and Fiscal Services Departments, and the Ambulance Authority The CAD Policy Team coordinates and manages all aspects of this multi-phase replacement process Printed on recycled ~_~ City of Fort Worth Texas Mayor and Council Communication -DATE REFERENCE NUMBER LOG NAME PAGE 11 /28/95 **C-15154 13DISPATCH 2 of 3 SUBJECT SUPPLEMENTAL APPROPRIATION AND CONTRACT WITH THE WARNER GROUP FOR ASSISTANCE IN SELECTING A COMPUTER AIDED DISPATCH SYSTEM FOR THE FIRE AND POLICE DEPARTMENTS The City and Ambulance Authority jointly issued a request for proposals in May 1995 for consulting assistance in selecting, implementing, and acceptance testing of a CAD system Of the thirteen firms to which RFPs were sent, only two returned proposals The RFP was re-issued in June to an additional four firms, and an additional two firms submitted proposals The firms that did not respond to the RFP were contacted, and their reasons for not responding were that a particular firm was too small to handle such a large project, the project was too far away, or the amount of work that a particular firm was already doing was too much to accept another project in the foreseeable future All four of the firms that submitted proposals made presentations to the CAD Policy Team in August and September, and these firms were rated based on criteria established in the RFP The CAD Policy Team determined that the Warner Group was the most qualified and experienced consultant of the four Phase two envisions three major steps The first step is to conduct a needs assessment of all affected agencies and develop specifications for the new system The second step is to produce a request for proposals that contains these specifications and select a qualified vendor or vendors for the new CAD system The contract with Warner Group provides assistance in these first two steps, both of which are scheduled for completion by December 31, 1996 The third step is to install and acceptance test the new system The City may elect to retain the Warner Group to assist in this third step, and this would be done through a contract amendment after the Warner Group and the City have sufficient information to estimate costs for the third step The Area Metropolitan Ambulance Authority has agreed to reimburse the City for 30 percent, or 541,880 of the total cost of the contract This arrangement is detailed in a letter of agreement between the City and the Ambulance Authority The City will act as agent for the Ambulance Authority as regards administration of the contract with Warner Group, although the Ambulance Authority retains decision making authority in matters that affect it The Warner Group has complied with the City's M/WBE Ordinance by submitting a waiver stating they will perform the entire contract without subcontractors or suppliers City of Fort Wordy Texas Mayor and Council Communication DATE 1 1 /28/95 REFERENCE NUMBEF **C-15154 LOG NAME 13DISPATCH PAGE 3 of 3 SUBJECT SUPPLEMENTAL APPROPRIATION AND CONTRACT WITH THE WARNER GROUP FOR ASSISTANCE IN SELECTING A COMPUTER AIDED DISPATCH SYSTEM FOR THE FIRE AND POLICE DEPARTMENTS THE FISCAL INFORMATION/CERTIFICATION The Director of Fiscal Services certifies that upon adoption of the attached appropriations ordinances and approval of the above recommendations, funds required for this contract will be available in the current operating budget of the General Fund The cash balance in the Capital Projects Reserve Fund after this transfer will be 54,647,504 00 CB b Submitted for City Manager's F[TND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) (1)GC10 472040 013010001000 $139,600.00 Charles Boswell 8511 (1)GC10 538070 013010001000 $139 600.00 APPROVED Originating Department Head: (2)GGOI 472236 0131000 $139,600.00 CITY G4UNClL (3)GGO1 472236 0131000 $139,600.00 (3)GGO1 531200 0905500 $139,600.00 ~QV ~8 '~4(}~ Charles Boswell 8511 (from) (2)GC10 538070 013010001000 $139,600.00 ~~~~ For Additional Information (4)GGO1 531200 0905500 $139,600.00 Citq Secxetsry Of the TQRt-s of Foxt WorHt Cit Contact: , q David Bragg 8512 ~} Printed on recycled p2per