HomeMy WebLinkAboutOrdinance 12285r
Ordinance No
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN
GENERAL FUND IN THE AMOUNT OF $139,600 00 FOR THE PURPOSE OF FUNDING A
CONTRACT WITH THE WARNER GROUP FOR ASSISTANCE IN SELECTING A COMPUTER
AIDED DISPATCH SYSTEM FOR THE FIRE AND POLICE DEPARTMENTS; PROVIDING
FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH;
AND PROVIDING AN EFFECTIVE DATE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments
for the Fiscal Year 1995-96 and in the Budget of the City Manager, there
shall also be increased estimated receipts and appropriations in the General
Fund the amount of $139,600 00 for the purpose of funding a contract with
the Warner Group for assistance in selecting a Computer Aided Dispatch
System for the Fire and Police Departments
SECTION 2
Should any portion, section or part of a section of this ordinance be declared
invalid, inoperative or void for any reason by a court of competent jurisdiction,
such decision, opinion or judgement shall in no way impair the remaining portions,
sections, or parts of sections of this ordinance, which said remaining provisions
shall be and remain in full force and effect
SECTION 3
That this ordinance shall be cumulative of Ordinance No 12074 and all other
ordinances and appropriations amending the same except in those instances where
the provisions of this ordinance are in direct conflict with such other ordinances
and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect and be in full force and effect and after the
date of its passage, and it is so ordained
APP OVED AS TO FORM AND LEGALITY
~~
Assi ant City Attorn
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Date
Adopted
Effective
City of Fort Worth TexasF
Mayor and Council Communication
DATE RSFSRENC$ ,NII1~BR LOG NAME '~ ~~" ~"~:^~* PAGS
11 /28/95 ~ **C-15154 ~ 13DISPATCH ~ 1 of 3
svsJSCT SUPPLEMENTAL APPROPRIATION AND CONTRACT WITHrTHE!°WARNER GROUP FOR
ASSISTANCE. IN SELECTING A COMPUTER AIDED DISPATCH~~SYSTEM FOR THE FIRE
AND POLICE DEPARTMENTS '~"•b`
RECOMMENDATION
It is recommended that the City Council
:_,
1 Adopt the attached supplemental appropriations ordinance increasing estimated receipts
and appropriations in the Capital Projects Reserve Fund by $139,600 from increased
revenues, and
2 Authorize the transfer of 5139,600 from the Capital Projects Reserve Fund to the General
Fund, and
3 Adopt the attached .supplemental appropriations ordinance increasing estimated receipts
and appropriations in the General Fund by 5139,600 from increased revenues, and
4 Authorize the City Manager to execute a contract with the Warner Group for assistance in
selecting a comprehensive computer aided dispatch system for the Fire and Police
Departments at a cost not to exceed 5139,600
DISCUSSION
Council was first informed of the need to replace the public safety`'computer aided dispatch
(CAD) system on April 26, 1994 (I R 7824), in the aftermath of the fatal fire on Ash Crescent
Street. On October 25, 1994 (I R 7871), a process for replacing the CAD system was presented
that included a preliminary study by Public Technology Incorporated (PTI) :and indicated that the
City and Area Metropolitan Ambulance Authority would cooperate and share costs in selecting
and implementing a CAD system
The PTI study occurred in early March 1995 Two principal outcomes resulted from this study
One was that the City and Ambulance Authority plan to take a phased approach to replacing
critical elements of the public safety information management infrastructure Phase I of this
approach includes replacing the fire station alerting system, which is the most unreliable portion
of the Fire Department's system, and the police mobile data system, which is outdated and in
need of modernization Phase II of the replacement plan involves the selection, implementation,
and acceptance testing of a new CAD system, which is the subject of this M&C Phase III of
the replacement plan will develop a more efficient and effective records management system for
the public safety agencies The second outcome of the PTI study was the formation of an inter-
agency coordinating body called the CAD Policy Team This team is comprised of
representatives from the City Manager's Office, Fire, Police, Information Systems, Law, and
Fiscal Services Departments, and the Ambulance Authority The CAD Policy Team coordinates
and manages all •aspects of this multi-phase replacement process
City~of Forty§SWorth, Texas-
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Mayor and Council Communication
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:D 4'vµ, A!'M~;." F T.&4. ~~;_ ~~~:
REFERENCE NUMBER a:~rc~,,., LOG NAME ^-~'~;::=. ,PAGE
11 /28/95
°~-**C-15154
2of3
3IIBJECT SUPPLEMENTAL APPROPRIATION AND CONTRACT WLTH:THE,WARNER GROUP FOR
ASSISTANCE IN SELECTING°~A COMPUTER AIDED DISPATCH~~S~Y~STEM FOR THE FIRE
AND POLICE DEPARTMENTS ,,, `.L.~,~~ ~,,~~_,~,,;,,.
`,
The City and Ambulance Authority jointly issued a request for proposals yin May 1995 for
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consulting assistance in selecting, implementing, and acceptance testing~Nof ,a CAD system Of
the thirteen firms to which RFPs were sent, only two returned proposals The R,FPwas re-issued
in June to an additional four firms; and an additional two firms submitted .proposals The firms
that did not respond to the RFP were contacted, and their reasons forY~not.responding were that
a particular firm was too small to handle such a large project, the project~;;was too far away, or
the amount of work that a particular firm was already doing was too much to accept another
project in the foreseeable future
All four of the firms that submitted proposals made presentations to the CAD Policy Team in
August and September, and these firms were rated based on criteria established in the RFP The
CAD Policy Team determined that the Warner Group was the most qualified and experienced
consultant of the four
Phase two envisions three major steps The first step is to conduct a needs assessment of all
affected agencies and develop specifications for the new system Theseconci;step is to produce
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a request for proposals that contains these specifications and select.a gua,lified :vendor or vendors
for the new CAD system The contract with Warner Group provides`assistance:'mthese first two
steps, both of which are scheduled for completion by December 31 `1996;t~The'third step is to
install and acceptance test the new system The City may elect to retain.`the Warner Group to
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assist in this third. step, and this would be done through a contract amendment after the Warner
Group and the City have sufficient, information to estimate costs.;forjthe~thi~d 'step ,
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The Area Metropolitan Ambulance Authority has agreed to reimburse the<C~ty for 30 percent, or
541,880 of the total cost of the contract This arrangement is detailed ,in';a letter of agreement
between the City and the Ambulance Authority The City will- act as agent -for the Ambulance
Authority as regards administration of the contract with Warner Group, although the Ambulance
Authority retains decision making authority in matters that affect. it
The Warner Group has complied with the City's M/WBE Ordinance by submitting a waiver stating
they will perform the entire contract without subcontractors or suppliers
City o,~°F®a~t W®rth, texas
~~}s 1~c~yor ~cinJ~ Council Co~n~nunication
x;
DATE REFERENCE NUMBER LOG NAME PAGE
11,/28/95 ~ ''?~ "" ~' **C-15154 13DISPATCH 3 of 3
SUBJECT SUPPLEMENTAL APPROPRIATION AND CONTRACT WITH THE WARNER GROUP FOR
ASSISTANCE IN SELECTING A COMPUTER AIDED DISPATCH SYSTEM FOR THE FIRE
AND POLICE DEPARTMENTS
THE FISCAL INFORMATIOI~CERTIFICATION
The Director of Fiscal Services certifies that upon adoption of the attached appropriations
ordinances and approval of the above recommendations, funds required for this contract will be
available in the current operating budget of the General Fund The cash balance in the Capital
Projects Reserve Fund after this transfer will be 54,647,504 00
CB b
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
(1)GC10 472040 013010001000 $139,600.00
Charles Boswell 8511 (1)GC10 538070 013010001000 $139,600.00 APPROVED
Originating Department Head: (2)GGOI 472236 0131000 $139,600.00 CITY GOUN~@L
(3)GGOI 472236 0131000 $139,600.00
(3)GGO1. 531200 0905500 $139,600.00 ~®~ `~~ 1~G~
Charles Boswell 8511 (from)
(2)GC10 538070 013010001000 $139,600.00. ~Cse,¢J
For Additional Information (4)GGOI 531200 0905500 $139,600.00 Citq ~.,®cretarg of thm
'fexma
of Fort VUorth
Cit
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p
ontact:
David Bragg 8512
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