HomeMy WebLinkAboutOrdinance 11322Y ~_:
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ORDINANCE NO `
AN ORDINANCE APPROPRIATING $13,951 00 TO THE OFFICE
SERVICES FUND AND DECREASING THE UNRESERVED,
UNDESIGNATED RETAINED EARNINGS BY THE SAME AMOUNT FOR
THE PURPOSE OF FUNDING THE PURCHASE OF MAILING
EQUIPMENT AND ACCOUNTING SYSTEM FOR THE MAILROOM,
PROVIDING FOR A SEVERABILITY CLAUSE, MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING
ALL PRIOR ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING
AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT
WORTH, TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for the Fiscal Year 1992-93
and in the Budget of the City Manager, there shall also be increased appropriations in the Office Services
Fund in the amount of $13,951 00, thereby decreasing the unreserved, undesignated Retained
Earnings by the same amount, for the purpose of funding the purchase of mailing equipment and
accounting system for the Mailroom.
SECTION 2.
Should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for
any reason by a court of competent jurisdiction; such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions
shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 11151 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4
This ordinance shall take effect and be in full force and effect from and after the date of its passage, and it
is so ordained.
APPROVED AS TO FORM AND LEGALITY
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City Attorney
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Date
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Adopted _
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Effective
eA5fER FILE
ACC0UNTING•2 City o f Foy- ~~~ Texas
TRANSP0RTATI0N~PU8LIC WORKS•r
Ne~ER AOMINISIR~ or aye ~;~y~-cir Ca-mmunicati~~n
FNr,i EERING ii
DATE EFEREN E NUMBER s*p~r~y L NAME PA E
pn Ff.HA~ NG-1 ~~~~ 930262 1 of 2
cITrMA ASU$~IECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR. THE PURCHASE OF MAILING E UIPMENT
-~ AND ACCOUNTING SYSTEM AND RENTAL OF POSTAGE METERS FROM PITNEY BOWS FOR THE
I [eemwGE EN"( SER\'ICES+ MAILROOM _
Loy. ~
RECOMMENDATION:
It is recommended that City Council authorize:
1. A supplemental appropriation ordinance for $13,951 for the Office Services Fund
and decreasing the unreserved, undesignated retained earning by the same amount,
and
2. The purchase of mailing equipment for the Mailroom from Pitney Bowes on their low
bid meeting specifications of $22,975.00, f.o.b. destination, net 30, and
3. The rental of postage meters for the Mailroom from Pitney Bowes for $684.00, for
one year with four options to renew, and
4. The trade-in of current mailroom equipment for $3,740.00 credit offered by Pitney
Bowes, and
5. The purchase of an annual maintenance agreement for all units purchased, at
$3,570.00 per year, to begin at the expiration of the manufacturer's 90 day
warranty period, with options to renew for four years.
DISCUSSION:
See attached bid tabulation.
Invitations to bid were mailed to five potential bidders.' Two vendors failed to
respond. This bid was advertised in The Fort Worth Commercial Recorder on April 16,
and April 22, 1993.
Current mail equipment is in excess of 5 years old and process 2.9 million pieces of
mail annually. The reliability due to age is inconsistent, and new technology is not
available as up grades. To insure the city can continue to mail its important
documents, a new mailing system is required.
The bid received from Friden Alcatel did not meet specifications requiring interface
with a non-dedicated PC, will not accommodate 12 digit department numbers, and their
postage meter will not print amounts $10.00 and above.
The bid received from Mailing Equipment, Co. did not meet specifications requiring the
unit to include interface with the equipment. The interface of the scale to the
mailing machine will save time in the processing of mail.
The Department will use the equipment in the daily processing and handling of the
City's mail. The current budget anticipated $5,284.00 for maintenance of present
equipment. The process of new equipment will not require monies for maintenance this
budget year, allowing that money ($5,284.00) to be applied to the purchase price.
Printed on recycled paper
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City of Fort worth, Texas
Mayor and Council Communicatioyt
DATE 5-1 8-93 REFERENCE NUMBER s*p_645 5 LOG NAME 830262 PAGE 2 of 2
SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR THE PURCHASE OF MAILING E UIPMENT
W
AND ACCOUNTING SYSTEM AND RENTAL OF POSTAGE METERS FROM S FOR THE
PITNEY BO
MAILROOM
The total expenditure of this outright purchase is $19,235.00. The per year cost is
$3,570.00 for maintenance and $684.00 for rental postage meters.
FISCAL INFORMATION/CERTIFICATION:
The Director of Fiscal Services certifies that the funds are avai lable in the current
budget, with the adoption of attached supplemental appropriation ordinance.
CB:v
BQN/93-O262/SF ,
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Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by to
QPPR~V~o
Charles Boswell 8500 G1TY CQUNGIL
Originating Department Head
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Charles Boswell 8500 from
PI60 541320 0901330 19,235 0
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Contact: PI60 536010 0901330 3,570 0 City 6.cT+Q~ry oithr
City o[ Fort Worth, ~taxas
Ben Allen 8357
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Printed on recycled paper