HomeMy WebLinkAboutOrdinance 11479°`
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ORDINANCE NO
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE SPECIAL TRUST FUND IN THE
AMOUNT OF $40,004.19 FOR THE PURPOSE OF FUNDING THE
LEASE PURCHASE OF A DIGITAL DICTATION AND
TRANSCRIPTION SYSTEM FOR USE IN THE POLICE
DEPARTMENT, PROVIDING FORA SEVERABILITY CLAUSE,
MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN
CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT
WORTH, TEXAS:
SECTION 1
That in addition to those amounts allocated to the various City departments for the Fiscal Year 1993-
94 and in the Budget of the City Manager, there shall also be increased estimated receipts and
appropriations in the Special Trust Fund in the amount of $40,004.19 for the purpose of funding the
lease purchase of a digital dictation and transcription system for use in the Police Department.
SECTION 2.
Should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no
way impair the remaining portions, sections, or parts bf sections of this ordinance, which said
remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 11379 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are
in direct conflict with such other ordinances and appropriations, in which instance said conflicting
provisions of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect and be in full .force and effect from and after the date of its passage,
and it is so ordained.
APPROVED AS TO FORM AND LEGALITY
C.~.~ti
City Attorney
L -Z( -~ 3
Date
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Adopted
Effective
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c'r
C~Zy of Fort tiT~iorrldh, Texas
Mayor and' Council C'~rr,~munication
DATE REFERENCE NIII~ER LOG NAME PAGE
12/21 /93 *#P-6778 930647 1 of 2
susJECT PURCHASE OF A LEASE FOR DIGITAL DICTATION AND TRANSCRIPTION SYSTEM
FROM DICTAPHONE CORPORATION FOR THE POLICE DEPARTMENT
RECOMMENDATION
It is recommended that the City Council
1 Adopt the attached appropriations ordinance increasing estimated receipts and
appropriations by $40,004 19 in the Special Trust Fund, from increased revenues, and
2 Authorize the lease purchase of a digital dictation and transcription system for use in the
Police Department from Dictaphone Corporation on the low bid meeting specifications of
$4,444 '91 per month for 60 months net, f o b destination, freight no charge
BID TABULATION.
Vendor
Amount Bid
1 Dictaphone Corporation 54,444.91 /Month
Fort Worth, TX.
2 Lanier Worldwide, Inc , 51,833 00/Month
Arlington, TX
DISCUSSION
Bid invitations were mailed to six potential bidders, two no-bids were received and two bidders
did not respond This bid was advertised in the Fort Worth Commercial Recorder on
November 29 and December 6, 1993 and mailed on November 30, 1993
The Police Department will use this digital transcription system for the prompting of offense
reports to be utilized by the officers of the Police Department and citizens of Fort Worth
Lanier Worldwide, Inc ,the low bidder, failed to meet City Specifications They offered a
transcription system that does not allow for the customized prompting of offense reports in lieu
of one that does Their bid merely records narrative-type information from callers Lanier
Worldwide, Inc ,submitted an additional bid on a voice mail system that would allow prompting
of up to 20 questions per interview box in lieu of being able to prompt entire offense reports
In effect, Lanier Worldwide, Inc , submitted a bid for two stand-alone systems, a transcription
system and a voice mail system, in lieu of a single integrated system Lanier Worldwide, Inc 's,
bid also did not include line item pricing for the system, and did not .include the "funding out"
clause
The total cost of the lease of this equipment for the 60 month period is 5266,694 60 The
amount recommended for appropriation in this M&C represents the FY 1993-94 cost only
t~i Printed on recyded paper
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City of wort L~orth, Texas
Mayor and Council Communication
DATE REFERENCE NUMBER LO(;E NAMi~s PAGE
12/21 /93 **P-6778 930647 2 of 2
svB~eT PURCHASE OF A LEASE FOR DIGITAL DICTATION AND TRANSCRIPTION SYSTEM
FROM DICTAPHONE CORPORATION FOR THE POLICE DEPARTMENT
The City Council approved a Special Trust Fund Budget for fiscal 93-94 of 51,525,898 00
Since then, deposits and prior year unencumbered carry over have been added to this fund,
giving a balance available of 5318,969 00
FISCAL INFORMATION/CERTIFICATION
The Director of Fiscal Services certifies that upon the adoption of the attached appropriations
ordinance funds required for this expenditure will be available in the current operating budget of
the Special Trust Fund ,
CB I
BQN/93-0647/JRC
ubuutted or Managers FUND iTNT ENTER IJNT 1TY RET Y
Office by: (to) ~
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Charles Boswell 8500 E F
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r~uatwg Department Head:
2~
UEC
1993
Charles Boswell 8500 ( ~) '
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