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Home My WebLink AboutContract 26168 AMENDMENT NO.3 TO AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES RENOVATIONS TO JAMES GUINN SCHOOL STATE OF TEXAS �/„ CITY SECRETARY CONTRACT NO. (,� ll1 COUNTY OF TARRANT WHEREAS, The City of Fort Worth and Komatsu Architects, Inc. (Architect) made and entered into City Secretary Contract No. 23886(The Contract)which was authorized by the City Council by M&C C-16736,the 21st day of April, 1998;and WHEREAS,Amendment No. 1 was incorporated earlier to provide for preliminary design of the Medical Incubator area,and WHEREAS,Amendment No. 2 was incorporated earlier to provide for the development of a concept plan for the renovation of the Elementary School Building,and WHEREAS, further amendment is necessary to reimburse the Architect for the design of the renovations to the Gymnasium Building to house the proposed MedTech Center NOW THEREFORE, City and Architect, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: SECTION I SERVICES OF THE ARCHITECT Add the following paragraph to the general scope of work: "Provide programming, design and construction administration services for renovation of the Gymnasium Building to serve as a MedTech Center. A detailed Scope of Services and Project Schedule (Attachment 1) is made a part of this Amendment. The construction budget for the MedTech Center and Elementary School Stabilization is$2,076,500 plus contingencies as shown in the Project Budget(Attachment 2)." SECTION V COMPENSATION TO ARCHITECT Add Paragraph 5.1.6 as follows: "5.1.6 Programming,design and construction management services for the Fort Worth MedTech Center and stabilization of the Elementary School by$241,915 fixed fee" SECTION XII M/WBE GOALS Add Paragraph 15.2 "The M/WBE Goal for work performed under his Amendment is 38%. The goal on the original Agreement and earlier amendments remains 25%as set in the original Agreement." All other provisions of this Contract which not expressly amended herein shall remain in full force and effect. & EXECUTED this the �th day of. 2000, in Fort Worth,Tarrant County,Te By: By: roaril omatsu,AIA, Pr ident Ramon Guajardo 1.110 matsu Architects, c. Assistant City Manager Recommend Approval: U 6Z� Jan ke rogram Manager,CMO By: APPROV FOR AND LEGALITY irect ransportation and 4yecretary Works By: Assistant y Attorney By: a—VwAl _W /QA 00IN Contract Authorization �- C>( CD Date MV ��` U' Page 1 of 1 , C�"'J�r'I1? � � FORT WORTH MED TECH CENTER GUINN SCHOOL COMPLEX A/E SERVICES SCOPE OF WORK KOMATSU ARCHITECTURE KA#0109.1.A March 2, 2000 SUMMARY The intent of this Phase 2 program is to address the former 1957 Gymnasium Building that is part of the three remaining structures of the Guinn School, listed on National Register For Historic Places in 1998. This program is using federal funds, and will be reviewed by the Texas Historical Commission (THC) with final consultation by the Advisory Council On Historic Preservation, for compliance with Section 106 of the National Historic Preservation Act (NHPA), and if the city elects, it can be reviewed for qualification under the Historic Investment Tax Credit (ITC) program. The Gymnasium program follows the Phase 1 Guinn School Junior High School Building program development. The Elementary School Building Annex is to be considered a separate package under this program for stabilization. The general scope of work (SOW) includes the exterior modifications using an existing entrance and following the master plan previously approved by the THC and local preservation review. The exterior envelope rehabilitation includes a new roof and structural reconditioning or replacement as may be required; appropriate repair or replacement of metal windows, and minor repair of masonry. The interior adaptive use will take advantage of the interior volume of the former gymnasium for a new mezzanine to create a two level series of research & development (R&D) office cells or pods. A new structure creating two floors will be explored with the THC.. The former shop areas will be developed into special requirements cells that can be adapted on a build to suit basis for additional utilities or ventilation. The SOW for the Elementary School Annex is to provide exterior and structural stabilization of the structure. This is anticipated to include: additional clean up and removal of debris or collapsed structure; interim stabilization/bracing of walls; new appropriate roof and structure; second floor structure; exterior stabilization and preservation of walls; weatherization of exterior with rehabilitation and appropriate replacement of wood windows, doors, and other exterior openings. No interior work, building systems work other than electrical power for work light and smoke detection/intrusion alarm system is included at this time. We have organized the required task efforts into three categories typically recognized in professional standards for Pre-design,Basic Design, and Supplemental services. This identifies the traditional service level and fee allocation as separate from the additional effort required in this type of program defined in the Pre-Design and Supplemental Services categories. j A0109\Contract\0109Fee000.228 -� CITY OF FORT WORTH GUINN SCHOOL COMPLEX FW MED TECH CENTER FEBRUARY 28, 2000 PAGE 2 PRE DESIGN SERVICES I. Existing Conditions Survey (update and complete prior reconnaissance) H. Preliminary NHPA Section 106 Consultation & Coordination III. Phasing & Demolition BASIC SERVICES IV. Design: FW Med Tech Center staff final planning session(s) V. Construction Documentation A. Documentation of base building and public common areas per City standard A/E contract format reference to AIA B 141 B. 50% & 100% documentation submittals with cost estimates C. MEP to document all "base building" systems; provide "tenant' HVAC distribution, lighting, and other support needs per typical commercial standard or base building standards established by FW Med Tech requirements; special use or above base standard areas to be provided as a special engineering fee component or as an additional service SUPPLEMENTAL SERVICES VI Final Section 106 Review, including coordination with the THC; presentation preparation to City of Fort Worth Historical & Cultural Landmark Commission and Historic Fort Worth, Inc. representing city wide preservation community, with the Tarrant County Black Historical & Genealogical Society. VII Tax Act Application - currently not requested by the city; should this be elected, services required above the Section 106 review requirements, i.e. Parts 2, and 3 compliance procedures and forms, would be provided as an additional service VIII Space Planning & Interior Design Tasks -preliminary concept plans have been previously developed; FW Med Tech Center has requested changes that have been addressed on a pro bono basis; Design Development space planning and final interior design addressing public areas and base "tenant' or"Med Tech" building standards will be developed; hypothetical furniture layout plans will be illustrated; however, individual or customized layouts are not included in this scope, but may be provided on an hourly or fixed fee as an additional service to either the City or FW Med Tech Center IX Construction Administration J A0109\Contract\0109Fee000.228 CITY OF FORT WORTH GUINN SCHOOL COMPLEX FW MED TECH CENTER FEBRUARY 28, 2000 PAGE 3 A. Provide services per definitions referenced in the AIA B141 and standard City contract, with conditions stated below B. Construction Period for the purposes of providing A/E support services is identified as ten (10) months; any extension of time or involvement not in the Architect's control shall be provided on a monthly basis as additional services C. Provide Request For Information (RFI) support and Shop Drawing Review w/two reviews and rejections; subsequent submittal reviews and actions would then be on an hourly basis D. Site Observation Visits - to be provided in conjunction with one monthly progress meeting and averaging three total visits per month, as appropriate to work activities in accordance with AIA B141 definitions and City Contract; full time site representation is not a part of this scope of work E. MEP, Civil, and Structural Engineering visits at three milestone checks: 1. Foundation or footing placement; structural mezzanine placement; and as the engineer of record may deem appropriate 2. Installation pre cover of utilities 3. Installation of MEP systems prior to ceiling closure or enclosure of elements 4. Pre Final or Final punch list walk through X. REIMBURSABLE EXPENSES A. Fees for reviews, i.e. TDLR, THC, NPS, if required, and other federal, state, or municipal fees, filings, etc B. Reproduction 1. Progress Plots and Submittals for City and other reviews, presentations, and information 2. Final Reproducible and Record Document Plots and Sets, i.e. reproducible and other archival sets 3. Bid Set Printing of Documents and Specifications 4. Mail, Express Delivery, Courier Delivery, and Telecommunications for reviews or information distribution to the City or its procedural representatives C. Record Document Set-produced from Contractor's field set indicating only those items as recorded by the Contractor provided in electronic format. Cost of reproduction for mylar or record set reproductions is not included but can be provided as a direct cost to the City. j:\0109\Contract\0109Fee000.228 Crr ` z ` yv �o�- SENT BY:KOHATSL ARCHITECTLRE 1 4-12- u , 2•01F.%1 KUNIA1JL AXLni1U-L1enc- u1i Q . �, •- KROMATSUH April 12, 2000 M5 Nancy Richardson Architectural Services Division City of Fort Worth 3409 Harley Fort Worth, TX 76107 RE: Guinn MedTrch Design and Approval Schedule KAI project No. 0109 Dear MS Richardson: Listed below is our projected schedule for completion of construction documents for the above program. As you are aware, the necessity to work by the direction and requirements of the Texas Historical Commission and the National park Service make presenting a definitive time schedule impossible. For the purpose of estimating our overall time schedule, the THC may complete their review and comments in approximately six weeks, and then forward the submittal on to the National Pork Service. The NPS may then take up to an additional four weeks for their review and response. Therefore, we have not inserted a time period for any outside agency, City of Fort Worth or Landmark Commission reviews and responses. Time periods listed below in days represent normal work week days, exclusive of weekends and holidays. KAI receives approval of A/E proposal 10 days Revise concept Architectural floor plan and develop building section and elevations according to phone comments from Brad Patterson 2 days Plot and print revised concept design for THC preliminary comments and concurrently to City Review Receive THC and City comments 15 days Adjust concept design plans to THC and City comments, confirm plan layout and design with MedTech Tenant, and proceed to completion of preliminary design 2 days Plot and print preliminary design for City and Fort Worth Historic, Cultural and Landmark Commission review Review Receive City and Commission review comments 50 days Continue Architectural development, begin Structural, Civil and MEP construction documents to 50%completion Concurrent Interim presentation to City and MedTech Tenant for interior finishes 2 days Plot and print 50% design for City and THC interim reviews Review Receive City and THC review comments 550 ISAIIEY AVENUt SUIR 1(1"1• PURI WOR IH,ill 76107-1111 • 617132 1014 VOICE •617 479 7 F7-47.N-4 JAX 1 )� Q�� I, h SENT °Y:KOXAT5U ARCH ITECTLRE : 4-12- 0 : 2:02PM :KOHATSL, ARCHITECTLRE- 817 871 8466-= 3; 3 April 12, 2000 Ms Nancy Richardson Page 2 50 days Continue preparation of Architectural, Structural, Civil and MEP construction documents to 95% 2 days Plot and print 95%design drawings and specifications for City and final THC and NPS reviews and tax credit approval Review Receive final City, THC and NPS Certification reviews and requirements 15 days Complete)00%Bid Package 3 days Plot and print for bid, TDLR occessobility review and building permit 30 days Bid Period 90 days Construction contract preparation and City Council approval 300 days Construction Period Construction closeout and filing of Part 3 Tax Credit submittal M)x4w David McCord, AIA Project Manager File: 09sch000.412 QJ ' 'I��C► Gry "1 � �M8 E),T r 06/30/2000, 2:32 PM PROJECT BUDGET Page 1 of 2 GUINN CAMPUS MEDTECH AND ELEMENTARY SCHOOL DESCRIPTION Total Project Phase I Phase II Alt 1 Alt 2 June 30,2000 Business MedTech Site Improve Elementary Assistance Complex School - Center Stabilization ALLOTMENT COMMUNITY DEV,BLOCK GRANT(CDBG) 25,000.00 25,000.00 COMMUNITY DEV BLOCK GRANT(CDBG) 165,450.00 165,450.00 COMMUNITY DEV BLOCK GRANT(CDBG) 274,550.00 274,550.00 COMMUNITY DEV BLOCK GRANT(CDBG) 60,000.00 60,000.00 COMMUNITY DEV BLOCK GRANT(CDBG) 124,000.00 124,000.00 COMMUNITY DEV,BLOCK GRANT(CDBG) 200,000.00 200,000.00 COMMUNITY DEV BLOCK GRANT(CDBG) 125,000.00 125,000.00 COMMUNITY DEV BLOCK GRANT(CDBG) 50,000.00 50,000.00 TEXAS DEPT OF ECONOMIC DEV (EDA) 575,000.00 575,000.00 FEDERAL EDA GRANT 3,100,000.00 1,900,000.00 1,200,000 Other funds - Tax Credits from BAG 558,000.00 558,000 Tax Credits Medtech(Medtech and Elem?) 328,000.00 328,000 Tax Credits Stabilization Elementary School ? - TOTALALLOTMENT 5,585,000 4,057,000 1,200,000 328,000 - CONSTRUCTION Business Assistance Center - Construction(R.J. Miller) 2,269,000 2,269,000 Change Order 1 6,878 6,878 Change Order 2 11,800 11,800 ARC Abatement 161,097 161,097 Medtech Center Site Work(TPW breakout) - t Parking 185,000 85,000 :100,000 Landscaping and circulation 165,500 158,000 ',7,500' Medtech Building 1,437,000 1,437,000 Plywood windows covers(dropped est$9,000) - ~;«' delete Elementary School Roof 55,500 Exterior Masonry Repair 17,500 pig 17,500 Structural Stabilization(TPW estimate) 50,000 50,000 Elementary School windows(TPW estimate) 166,000 �-466,000 Miscellenous 5,500 5,500 Construction 4,530,775 2,454,275 1,522,000 258,000 296,500 Contingency 328,223 120,573 152,200 25,800 29,650 SUBTOTAL CONSTRUCTION 4,858,998 2,574,848 1,674,200 283,800 326,150 CONTRACTUAL OVERHEAD Design and Construction assist Business Assistance 299,550 299,550 Amendment 1 MedTech concept plan 12,000 12,000 Amendment 2 Elementary School Floorplan 5,000 5,000 Amendment 3 MedTech Center Basic Design 158,235 106,750 ;;51;485 Construction Services 49,550 41,850 Survey existing conditions; 3,600 3,600 Verify Program 1,800 1,800 Abatement design and Management 2,348 2,348 McDunn Partnership(evaluate property) 2,000 2,000 a A . Grant Assistance(A/E) 10,000 ',e' 6;0QQ,� �VtO* N0 Supplemental Services 16,730 16,730g;4Y: Surveying I Reimbursables 500 500 Expenses 1,500 1,100 Amendment 3, Attachment 2 �"° �Iv�u�U �b 06130/2000, 2:32 PM PROJECT BUDGET Page 2 of 2 GUINN CAMPUS MEDTECH AND ELEMENTARY SCHOOL DESCRIPTION Total Project Phase[ Phase II Alt 1 Alt 2 June 30,2000 Business MedTech Site Improve Elementary Assistance Complex School Center Stabilization Other Architectural fees - National Development Council 85,000 85,000 National Development Council 60,000 60,000 SUBTOTAL CONTRACTUAL 707,813 465,898 178,330 - 63,585 CITY OVERHEAD City Management(10%Design) 34,192 10,000 17,833 - 6,359 CM and Inspection(2.0%construction) 85,683 40,000 33,484 5,676 6,523 Advertising,printing and Award 3,779 1,779 2,000 Environmental Consultants 12,982 12,982 Geotech Engineering - Materials testing 10,000 5,000 5,000 Electrical Utilities 30,000 20,000 10,000 Water/Sewer Tap Fees 2,450 2,450 Water Tap 500 500 Sewer Tap 1,500 1,500 TDLR Design Review 870 425 445 TDLR Inspection 445 inc 445 National Park Service 350 350 OTHER OVERHEAD - Relocation Expenses - Land Acquisition 83,560 83,560 Mowing and Irrigation 9,029 9,029 Business Assistance Center operations and debt 200,000 200,000 Reserve SUBTOTAL CITY OVERHEAD 475,339 385,574 71,207 5,676 12,882 TOTAL PROJECT COST 6,042,150 3,426,320 1 1,923,737 1 289,476 402,617 TOTAL AVAILABLE PHASE BALANCE (457,150) 630,680 (723,737) 38,524 (402,617) CUMULATIVE BALANCE(contingency) 630,680 1 (93,057) (54,533) (457,150) Phase 1:Renovate Middle School into Business Dev Ctr,parking lot Phase II:Renovate gym into offices and expand parking for new space Alt 1::Site enhancements,entry,new parking surface,complex landscaping Alt 2:Replace Roof and windows,Stabalize walls Phase III:Interior finish Elementary School CFFBC0Q0 CUR MC aky 0 t"vL.�ilc• • Amendment 3, Attachment 2 City of Fort Worth, Texas ey!jor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 6/20/00 C-18088 20KOMAT 1 of 1 SUBJECT APPROVAL OF AMENDMENT TO ARCHITECTURAL CONTRACT WITH KOMATSU ARCHITECTURE FOR THE DESIGN OF THE FORT WORTH MEDTECH CENTER AND ELEMENTARY SCHOOL STABILIZATION AT THE GUINN SCHOOL COMPLEX RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 3 with Komatsu Architecture for a fixed fee of $241,915 for the programming, design and construction monitoring of the Fort Worth MedTech Center (existing Gymnasium Building) and the stabilization of the Elementary School building. DISCUSSION: A U.S. Department of Housing and Urban Development (HUD) grant has allocated $1,300,000 for the design and historic renovation of the gymnasium building at the Guinn School complex located on Rosedale Avenue and 1-35 to house the Fort Worth MedTech Center. This project is Phase II of the Guinn School Business Development complex. The proposed MedTech Center will house a medical business incubator which will include office suites, computer areas and research and development areas. The Elementary School building will be stabilized to prevent further deterioration in anticipation of future renovation. On April 21, 1998 (M&C C-16736), Council approved a design agreement in the amount of$299,550 to Komatsu Architecture for the design of the Guinn School Business Assistance Center (Guinn Middle School). Amendments 1 and 2, totaling $17,000, have been executed for the development of concept plans for the MedTech Center and the Elementary School. Upon approval of Amendment No. 3, the total fee will be $558,465. Komatsu Architecture has committed to a goal ofd/o M/WBE participation for the Phase II design. The City's goal on this project is 27%. The MedTech Center will be located in COUNCIL DISTRICT 8. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current operating budget, as appropriated, of the Grants Fund. MG:I Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) APPROVED Mike Groomer 6140 CITY COUNCIL Originating Department Head: CITY 1 (from) JUN 20 2000 Hugo Malanga 7801 GR76 539120 020206088930 $25,000.00 Additional Information Contact: GR76 539120 020206101720 $12,000.00 GR76 539120 013206101720 $88,000.00 Ike GR76 539120 013206112680 $66,915.00 Citi dCity of Fort Worth.Tees" Hugo Malanga 7801 GR76 539120 013206108910 $50,000.00